[Federal Register Volume 73, Number 220 (Thursday, November 13, 2008)]
[Notices]
[Pages 67175-67177]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-26994]
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GENERAL SERVICES ADMINISTRATION
[OMB Control No. 3090-XXXX]
General Services Administration; Office of Governmentwide Policy;
Information Collection; Standard Form SF-XXXX, Tangible Personal
Property Report
AGENCY: Office of Governmentwide Policy, General Services
Administration (GSA).
ACTION: Notice of request for comments regarding a new OMB clearance.
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SUMMARY: Under the provisions of the Paperwork Reduction Act of 1995
(44 U.S.C. Chapter 35), the GSA will be submitting to the Office of
Management and Budget (OMB) a request to review and approve a new
information collection requirement regarding reporting personal
tangible property. A request for public comments was published at 72 FR
64648, November 16, 2007. Comments were received.
GSA, on behalf of the Grants Policy Committee proposes to issue a
new standard form, the Tangible Personal Property Report (SF-XXXX). We
anticipate this being the final notice before the form and instructions
are finalized. The general public and Federal agencies are invited to
comment on the proposed final form. To view the form, go to OMB's main
Web page at http://www.OMB.gov and click on the ``Grants Management,''
then ``Forms'' then Proposed Government-Wide Standard Grants Reporting
Forms Links.
Public comments are particularly invited on: Whether this
collection of information is necessary and whether it will have
practical utility; whether our estimate of the public burden of this
[[Page 67176]]
collection of information is accurate, and based on valid assumptions
and methodology; and ways to enhance the quality, utility, and clarity
of the information to be collected.
DATES: Submit comments on or before: December 15, 2008.
FOR FURTHER INFORMATION CONTACT: Michael Nelson, Chair, Post-Award
Workgroup; telephone 202-482-4538; fax 202-482-1844; e-mail
[email protected]; mailing address 1401 Constitution Avenue, NW.,
Room 6054, Washington, DC 20230.
ADDRESSES: Submit comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for
reducing this burden to GSA Desk Officer, OMB, Room 10236, NEOB,
Washington, DC 20503, and a copy to the Regulatory Secretariat (VPR),
General Services Administration, Room 4041, 1800 F Street, NW.,
Washington, DC 20405. Please cite OMB Control No. 3090-XXXX, Tangible
Personal Property Report, in all correspondence.
SUPPLEMENTARY INFORMATION:
A. Purpose
GSA, on behalf of the Federal Grants Streamlining Initiative,
proposes to issue a new standard form, the Tangible Personal Property
Report (SF-XXXX). The SF-XXXX includes a cover page, an Annual Report
attachment, a Final Report attachment, a Disposition/Request Report
attachment and a Supplemental Sheet to provide detailed item
information. The purpose of this new form is to provide a standard form
for assistance recipients to use when they are required to provide a
Federal agency with information related to federally owned property, or
equipment and supplies (tangible personal property) acquired with
assistance award funds. The form does not create any new reporting
requirements. It does establish a standard annual reporting date of
September 30 to be used if an award does not specify an annual
reporting date. The standard form will replace any agency unique forms
currently in use to allow uniformity of collection and to support
future electronic submission of information.
Background
On November 16, 2007, GSA, on behalf of the Federal Grants
Streamlining Initiative, announced in the Federal Register its intent
to issue a new standard form, the Tangible Personal Property Report
(SF-XXXX) (72 FR 64648).
Public Law 106-107 required OMB to direct, coordinate, and assist
Executive Branch departments and agencies in establishing an
interagency process to streamline and simplify Federal financial
assistance procedures for non-Federal entities. The law also required
executive agencies to develop, submit to the Congress, and implement a
plan to achieve streamlined and simplified procedures.
Twenty-six Executive Branch agencies jointly submitted a plan to
the Congress in May 2001, as the Act required. The plan described the
interagency process through which the agencies would review current
policies and practices, and seek to streamline and simplify them. The
process involved interagency work groups under the auspices of the
Grants Management Committee of the Chief Financial Officers Council.
The plan also identified substantive areas in which the interagency
work groups had begun their review.
One of the substantive areas that the agencies identified in the
plan was a need to streamline and simplify Federal grant reporting
requirements and procedures and associated business processes to reduce
unnecessary burdens on recipients and to improve the timeliness,
completeness and quality of the information collected.
Under the standards for management and disposition of federally
owned property, equipment and supplies (tangible personal property) in
2 CFR part 215, the ``Uniform Administrative Requirements for Grants
and Agreements With Institutions of Higher Education, Hospitals, and
Other Non-Profit Organizations'', and the ``Uniform Administrative
Requirements for Grants and Agreements with State and Local
Governments'', codified by Federal agencies at 53 FR 8048 (March 11,
1988), recipients may be required to provide Federal agencies with
information concerning property in their custody annually, at award
closeout, or when the property is no longer needed.
During the public consultation process mandated by Public Law 106-
107, recipients suggested the need for a standard form to help them
submit appropriate property information when required. The Public Law
106-107 Post Award Reports Subgroup developed the Tangible Personal
Property Report (SF-XXXX) for submission of required data in the
situations outlined in the Table below:
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A recipient must . . .
For . . . When . . . Under . . .
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Federally owned equipment..... Submit an inventory Annually, with information 2 CFR 215.33(a)(1); A-
listing the equipment. accurate as of 30 September, 102, --.32(f)(2).
unless the award specifies a
different date.
Request Federal agency It wants to use the equipment on 2 CFR 215.34(d).
authorization. other activities not sponsored
by the Federal Government.
Notify the Federal Immediately upon finding 2 CFR 215.34(f)(4).
awarding agency. equipment is lost, damaged, or
stolen.
Request disposition The equipment is no longer 2 CFR 215.33(a)(1); A-
instructions. needed. 102, --.32(f)(3).
Upon completion of the award.... 2 CFR 215.33(a)(1) and
2 CFR 215.71(f); A-
102, --.50(b)(5).
Grantee-acquired equipment in Obtain Federal Acquiring replacement equipment, 2 CFR 215.34(e); A-
which the Federal Government awarding agency before: (1) using the current 102, --.32(c)(4).
retains an interest. approval. equipment as trade-in; or (2)
selling it and using the
proceeds to offset the costs of
the replacement equipment.
Compensate the Equipment has a per unit fair 2 CFR 215.34(g); A-
original Federal market value of greater than 102, --.32(e)(2).
awarding agency or $5,000 and the grantee no
its successor. longer needs the equipment for
Federally supported activities
but will retain the equipment
for other uses.
[[Page 67177]]
Request disposition Grantee no longer needs the 2 CFR 215.34(g).
instructions. equipment for any purpose.
Sell the equipment and Equipment has a per unit fair 2 CFR 215.34(g)(1); A-
reimburse the Federal market value of greater than 102, --.32(e)(2).
awarding agency for $5,000 and the recipient no
the Federal share. longer needs the equipment for
any purpose and requested
disposition instructions, and
either was instructed to sell
the equipment or received no
instructions within 120 days.
Account for the Upon completion of the award, 2 CFR 215.71(f) and 2
equipment. when the awarding agency has CFR 215.34(g)(4)(ii).
reserved the right to transfer
title to the Federal Government
or a third party.
Supplies...................... Compensate the Federal It has a residual inventory of 2 CFR 215.35(a); A-
Government for its unused supplies exceeding 102, --.33(b).
share. $5,000 in aggregate value at
the end of a project or program
that are not needed for other
Federally supported activities.
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Note: Citations listed in this table for OMB Circular A-102 refer to each agency's implementing regulations. The
underscore is where each agency's individual CFR location would be inserted. Citations for 2 CFR 215 are from
OMB Circular A-110 which has been relocated to 2 CFR, Part 215. For further information on the Circulars,
please refer to http://www.whitehouse.gov/omb/grants/attach.html.
Comments on 2007 Federal Register Notice and Responses
Comment: Requested clarification as to whether the new report would
take precedence over specific reporting requirements in the provisions
of their awards.
Response: The (SF-XXXX) will replace any agency unique forms
currently in use, but it does not create any new reporting
requirements. The provisions of individual awards still apply.
B. Annual Reporting Burden
This report will be used to collect information related to tangible
personal property (and supplies) when required by a Federal financial
assistance award. Since this form will primarily be used for reporting
under grants, and GSA does not award grants, we are providing a burden
estimate for one respondent.
Respondents: Federal agencies and their assistance recipients.
Estimated Total Annual Burden Hours: 2.75.
Estimated Cost: There is no expected cost to the respondents or to
GSA.
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Number of Average burden
Instrument Number of responses per hours per Total burden
respondents respondent response hours
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Tangible Personal Property Report (SF- 1 1 0.166666667 0.166666667
XXXX)..................................
Annual Report: Attachment to SF-XXXX... 1 1 0.75 0.75
Final Report: Attachment to SF-XXXX.... 1 1 0.75 0.75
Disposition Request/Report: Attachment 1 1 0.75 0.75
to SF-XXXX.............................
Tangible Personal Property Report 1 1 0.333333333 0.333333333
Supplemental Sheet (SF-XXXX-S).........
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Total.............................. ................ ................ ................ 2.75
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Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the General Services
Administration, Regulatory Secretariat (VPR), 1800 F Street, NW., Room
4041, Washington, DC 20405, telephone (202) 208-4755. Please cite OMB
Control No. 3090-XXXX, Tangible Personal Property Report, in all
correspondence.
Dated: October 17, 2008.
Casey Coleman,
Chief Information Officer.
[FR Doc. E8-26994 Filed 11-12-08; 8:45 am]
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