[Federal Register Volume 73, Number 224 (Wednesday, November 19, 2008)]
[Notices]
[Pages 69715-69716]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-27490]
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DEPARTMENT OF STATE
[Public Notice 6428]
APEC 2011 Leaders' Meeting
Summary: United States cities and major resort/hotel destinations
are invited to present proposals to hold the concluding series of
meetings of the Asia Pacific Economic Cooperation (APEC) forum
scheduled for November 12-20, 2011. Over the course of nine days, the
United States Government will organize various official and informal
events, bilateral meetings, and media events that APEC member economies
will attend. In total, up to 20,000 participants, including support
staff, security, media, and businesspersons are expected to attend.
Global media attention will focus on the APEC Leaders' Meetings and the
city selected to host the event. The President of the United States, 18
other Heads of Government and representatives from Hong Kong and Taiwan
are expected to attend. Each APEC delegation will likely come with its
own advisors, security, and media. The APEC CEO Summit will also
attract senior business executives from around the Asia-Pacific region.
With this many high-profile visitors, security will be a major
consideration for the selection of the city and conference venues. The
following meetings are expected to be held from November 12-20, 2011:
(1) Concluding Senior Officials Meeting (CSOM)--2 days, approximately
200 delegates; (2) APEC Business Advisory Council Meeting (ABAC)--4
days, approximately 200 delegates; (3) APEC Ministerial Meeting (AMM)--
2 days, approximately 500 delegates; (4) APEC CEO Summit--2 days,
approximately 10,000 participants; (5) ABAC Dialogue with Leaders--\1/
2\ day, restricted attendance; (6) APEC Economic Leaders Meeting
(AELM)--2 days, restricted attendance, 10,000 participants. The minimum
requirements are as follows: An international airport with good
connections to and from APEC economies (further information on APEC can
be found at www.APEC.org); 20,000 hotel rooms of international standard
including 80 suites for Heads of Government and cabinet-level
Ministers; Conference facilities for multiple meetings; Political,
business, and civic support; Local security capable of supporting
delegates and VIPs. Preparation of Proposals. Deadline is December 15,
2008. The city selection will be made by the new Administration.
Proposals must be in one (1) three-inch binder with no loose inserts. A
professional video presentation of the city or resort/hotel must be
included on a DVD. Three copies of the proposals must be mailed to:
U.S. Department of State, Attn: APEC 2011 Leaders' Meeting, 2201 C.
Street, Washington, DC 20520. Proposals should be postmarked by
December 15, 2008. Questions about the proposal can be directed to
[email protected]. Questions will be responded to in a timely manner.
All information in the proposal, including prices, must be valid for 60
days after the due date. Binders must have the following sections: (1)
One-page executive summary of what the city offers. (2) General city
description including the following: (a) Letter of support from the
mayor or city's senior elected official; (b) letter of support from the
state governor; (c) letter of support from local chamber of commerce;
(d) a past performance statement which indicates the city's experience
in putting on large meetings and events of this scale; (e) history of
the city; (f) manufacturing and trade with the Asian-Pacific region;
(g) description of the city's population groups from the APEC
economies; (h) cultural attractions and shopping; and (i) availability
of special places of interest that could be used for formal receptions,
official dinners, or other events (e.g. museums, parks, monuments,
theatres, etc.). (3) Airport: (a) Airline connections with APEC
economies; (b) immigration and customs facilities; facilitated and
expedited immigration for delegates, if any; (c) ability to receive
private airplanes of heads of government and VIPs; (d)
[[Page 69716]]
ground transportation to conference hotels; (e) arrival welcome for
delegates, if any; and (f) traveler assistance services. (4) Hotel
rooms and prices: (a) Hotels within one mile of the conference center
including facilities, such as wireless internet (WIFI), and
restaurants; (b) Hotels farther than one mile from the conference
center including facilities, such as WIFI and restaurants; (c) hotel
rooms suitable for VIPs; (d) up-to-date safety/security systems; and
(e) ability to comply with security checks on employees. (5) Conference
facilities: (a) Catering, audio-visual, perimeter security, on-site
maintenance, management, medical, and WIFI; (b) dedicated entrance for
APEC delegates, if any; (c) meeting rooms; (d) transportation between
hotels and conference facilities; (e) spreadsheet with costs of
conference facilities for dates indicated; (f) Statement that the
facilities are available for conference dates plus four weeks before
those dates and one week after; and (g) Lunch facilities within a 15-
minute walk of the conference facilities. (6) Letters of support from
civic and business groups. (7) Letter of support from conference
bureau. (8) Description of local transportation. (9) Security should
address the AELM Leaders' conference facilities and hotels only. Please
address the following questions: How will the city provide security for
the delegates and VIPs including the U.S. President? Only the U.S.
President and other Heads of Government will have United States Secret
Service (USSS) protective details. Each Head of Government will receive
protection and a limousine. The Secretary of State has 24/7 Diplomatic
Security Service (DS) protection. Heads of delegations that are not
Heads of Government would NOT receive USSS protection but, based on
threat, might receive DS protection. Local Police Departments (PD)
normally provide route, motorcade, and intelligence support to the
USSS. Local PDs historically have the lead responsibility for providing
crowd control, demonstration control and riot response. If required,
will the city block off streets around the conference venue and hotels
for Heads of Government? The conference facility would have tight
perimeter and access controls. Security arrangements for hotels are
based on threat information relating to the Heads of Government and
will be determined on a case-by-case basis by the USSS and Local PD.
Not every hotel would necessarily have total perimeter controls.
Conversely, a central hotel might meet criteria for closed streets and
public access. How will the city fund the extra security required for
this conference? Cities that bid on such events must take into account
and budget for the extensive costs of Security and Public Safety, as
that responsibility lies solely with the host city. The USSS and DS do
not reimburse local police for costs of supporting visiting foreign
dignitaries. Some cities in the past have been able to obtain funding
to offset security costs through Congress when requests for funding
support have been initiated by their congressional representatives.
This event would likely receive a Department of Homeland Security,
Special Event Activity Report (SEAR) Level One. It could possibly
receive designation as a National Security Special Event (NSSE) but
that would not likely be determined until approximately one year or
less prior to the event. The SEAR and NSSE designations are made based
on certain criteria by either the DHS Special Event Working Group or
the NSSE Working Group (Interagency Security groups that use
methodology to determine an event's rating.) Neither designation
provides funding to local public safety agencies, but the ultimate SEAR
level and, if applicable, NSSE designation, does outline the level of
support that Federal agencies can provide. What public safety
infrastructure is available? Address the following: (1) Police: (a)
Special operations capabilities; (b) VIP protection; (c) riot and crowd
control response to incidents; (d) explosive detection and disposal;
(e) traffic controls; (f) Intelligence Division; (g) mutual aid
agreements/memorandum of understanding with surrounding jurisdictions/
state police; (h) communication center and procedures; and (i) current
emergency plan. (2) Fire/emergency medical service: (a) Chemical
Biological Radiological and Nuclear detection/procedures; (b) first
responders; (c) equipment/training and trained staff on hand. (3)
Emergency Management: (a) Mass casualty; (b) terrorist attack; and (c)
natural disaster. (4) Emergency Facilities: (a) Hospital/Medical
Centers; (b) emergency backup communications; (c) emergency supplies;
and (d) evacuation plans.
Dated: November 7, 2008.
Edward Malcik,
Director, Office of International Conferences, Department of State.
[FR Doc. E8-27490 Filed 11-18-08; 8:45 am]
BILLING CODE 4710-19-P