[Federal Register: December 2, 2008 (Volume 73, Number 232)]
[Notices]
[Page 73247-73248]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02de08-39]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2008-OS-0149]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice To Amend a System of Records.
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SUMMARY: The Defense Logistics Agency is amending a system of records
notice in its existing inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
January 2, 2009 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DP, 8725 John J. Kingman Road, Stop
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.55
SYSTEM NAME:
Information Technology Access and Control Records (November 23,
2005, 70 FR 70795).
CHANGES:
* * * * *
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition,
Technology, and Logistics; 18 U.S.C. 1029, Access device fraud; E.O.
10450, Security Requirements for Government Employees, as amended; and
E.O. 9397 (SSN).''
* * * * *
STORAGE:
Delete entry and replace with ``Records may be stored on paper and
on electronic storage media.''
RETRIEVABILITY:
Delete entry and replace with ``Records are retrieved by name,
Social Security Number (SSN), or user identification code.''
* * * * *
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the Privacy Act Office,
Headquarters Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221, or to the Privacy Act
Office of the DLA Field Activity involved. Official mailing addresses
are published as an appendix to DLA's compilation of systems of records
notices.
Inquiry should contain the subject individual's full name, Social
Security Number (SSN), or user identification code.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking to access
records about themselves contained in this system of records should
address written inquiries to the Privacy Act Office, Headquarters
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221, or to the Privacy Act Office of the
DLA Field Activity involved. Official mailing addresses are published
as an appendix to DLA s compilation of systems of records notices.
Inquiry should contain the subject individual's full name, Social
Security Number (SSN), or user identification code.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S500.55
SYSTEM NAME:
Information Technology Access and Control Records.
SYSTEM LOCATION:
Director, Information Operations, Headquarters Defense Logistics
Agency, Attn: J-6, 8725 John J. Kingman Road, Stop 6226, Fort Belvoir,
VA 22060-6221, and the Defense Logistics Agency Field Activities.
Official mailing addresses are published as an appendix to DLA's
compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Defense Logistics Agency (DLA) civilian and military personnel,
contractor employees, and individuals requiring access to DLA-
controlled networks, computer systems, and databases.
CATEGORIES OF RECORDS IN THE SYSTEM:
System contains documents relating to requests for and grants of
access to DLA computer networks, systems, or databases. The records
contain the individual's name; social security number; citizenship;
physical and electronic addresses; work telephone numbers; office
symbol; contractor/employee status; computer logon addresses,
passwords, and user identification codes; type of access/permissions
required; verification of need to know; dates of mandatory information
assurance awareness training; and security clearance data. The system
also captures details about programs, databases, functions, and sites
accessed and/or used; dates and times of use; and information products
created, received, or altered during use. The records may also contain
details
[[Page 73248]]
about access or functionality problems telephoned in for technical
support along with resolution. For individuals who telecommute from
home or a telework center, the records may contain the electronic
address and telephone number at that location. For contractors, the
system also contains the company name, contract number, and contract
expiration date.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under
Secretary of Defense for Acquisition, Technology, and Logistics; 18
U.S.C. 1029, Access device fraud; E.O. 10450, Security Requirements for
Government Employees, as amended; and E.O. 9397 (SSN).
PURPOSE(S):
The system is maintained by DLA Information Operations to control
and track access to DLA-controlled networks, computer systems, and
databases. The records may also be used by law enforcement officials to
identify the occurrence of and assist in the prevention of computer
misuse and/or crime. Statistical data, with all personal identifiers
removed, may be used by management for system efficiency, workload
calculation, or reporting purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DOD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DOD ``Blanket Routine Uses'' also apply to this system of
records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS:
STORAGE:
Records may be stored on paper and on electronic storage media.
RETRIEVABILITY:
Records are retrieved by name, Social Security Number (SSN), or
user identification code.
SAFEGUARDS:
Records are maintained in secure, limited access, or monitored work
areas accessible only to authorized personnel. Electronic records are
stored on computer systems employing software programs that monitor
network traffic to identify unauthorized attempts to upload or change
information. Access to computer systems is password and/or Public Key
Infrastructure controlled. Electronic records are stored in encrypted
form.
RETENTION AND DISPOSAL:
Records are deleted when no longer needed for administrative,
legal, audit, or other operational purposes. Records relating to
contractor access are destroyed 3 years after contract completion or
termination.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Information Operations, Attn: J-6, 8725 John J. Kingman
Road, Stop 6226, Fort Belvoir, VA 22060-6221, and the Information
Operations Offices of DLA Field Activities. Official mailing addresses
are published as an appendix to DLA's compilation of systems of records
notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Office, Headquarters Defense Logistics Agency, Attn:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221, or to the Privacy Act Office of the DLA Field Activity involved.
Official mailing addresses are published as an appendix to DLA's
compilation of systems of records notices.
Inquiry should contain the subject individual's full name, Social
Security Number (SSN), or user identification code.
RECORD ACCESS PROCEDURES:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Office, Headquarters Defense Logistics Agency, Attn: DGA, 8725 John
J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221, or to the
Privacy Act Office of the DLA Field Activity involved. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.
Inquiry should contain the subject individual's full name, Social
Security Number (SSN), or user identification code.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
Information is supplied by record subjects, their supervisors, and
the personnel security staff. Some data, such as user identification
codes, is supplied by the Information Technology staff. Details about
access times and functions used are provided by the system.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-28602 Filed 12-1-08; 8:45 am]
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