[Federal Register: December 12, 2008 (Volume 73, Number 240)]
[Notices]
[Page 75679-75681]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12de08-47]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2008-OS-0153]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
[[Page 75680]]
ACTION: Notice to add a new system of records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on January
12, 2009 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 4, 2008, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records about
Individuals'', dated December 12, 2000, 65 FR 239.
Dated: December 8, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T-7300a
SYSTEM NAME:
Voucher Processing System (VPS).
SYSTEM LOCATION:
Document Automation and Production Services (DAPS), 5450 Carlisle
Pike, Building 410, Mechanicsburg, PA 17050-2411.
Document Automation and Production Services (DAPS), 8000 Jefferson
Davis Highway, Richmond, Virginia 23237-4480.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active duty, Reserve and National Guard, Army, Navy, Air Force, and
Marine Corps military members, DoD civilians, vendors and private
citizens.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN), addresses, payroll data, vendor
name and address, accounting, commercial pay, travel and military pay
disbursement and collection voucher data, voucher control logs, voucher
numbers, deposit funds data, and end-of-day reports data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 31 U.S.C. Sections 3325,
3511, 3512, 3513; Department of Defense Financial Management Regulation
(DoDFMR) 7000.14R, Vol. 5, and E.O. 9397 (SSN).
PURPOSE(S):
Used as a centralized repository that receives and stores
accounting, commercial pay, travel, and military pay disbursement and
collection voucher data. It will produce voucher control logs and
management reports, such as end-of-day report used by management to
monitor disbursements and collections.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Internal Revenue Service to report taxable earnings and
taxes withheld, accounting, and tax audits, and to compute or resolve
tax liability or tax levies.
To the Social Security Administration to report earned wages by
members for the Federal Insurance Contribution Act, accounting or tax
audits, and death notices.
To Federal Reserve banks to distribute payments made through the
direct deposit system to financial organizations or their processing
agents authorized by individuals to receive and deposit payments in
their accounts.
The DoD ``Blanket Routine Uses'' published at the beginning of the
DFAS compilation of systems of records notices also apply to this
system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media and paper records.
RETRIEVABILITY:
Name and Social Security Number (SSN).
SAFEGUARDS:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly
screened and cleared on a need to know basis in the performance of
their duties. Passwords and digital signatures are used to control
access to the system data, and procedures are in place to deter and
detect browsing and unauthorized access. Physical and electronic access
are limited to persons responsible for servicing and authorized to use
the system.
RETENTION AND DISPOSAL:
Records are cut off at the end of the month and destroyed 6 years
and 3 months after cutoff. Records are destroyed by degaussing,
burning, and shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Voucher Processing System (VPS) Program Manager, Defense Finance
and Accounting Service, Information and Technology Services, 1931 S.
Bell Street, Arlington, VA 22240-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about them is
contained in this record system should address written inquiries to the
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications and Legislative Liaison,
8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them contained in
this system should address written inquiries to Defense Finance and
Accounting Service, Freedom of Information/Privacy Act Program Manager,
Corporate Communications and Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249-0150.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications
[[Page 75681]]
and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-
0150.
RECORD SOURCE CATEGORIES:
Individuals concerned, Department of Defense Components, such as
Army, Navy, Air Force, and Marine Corps.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-29381 Filed 12-11-08; 8:45 am]
BILLING CODE 5001-06-P