[Federal Register: December 15, 2008 (Volume 73, Number 241)]
[Notices]
[Page 76009-76010]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15de08-38]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2008-OS-0155]
Privacy Act of 1974; System of Records
AGENCY: Missile Defense Agency, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Missile Defense Agency is proposing to add a system of
records to its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on January 14, 2009 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of Defense, Missile Defense
Agency, 7100 Defense Pentagon, Attn: Chief Information Officer,
Washington, DC 20301-7100.
FOR FURTHER INFORMATION CONTACT: Missile Defense Agency Privacy Office
at (703) 882-6125.
SUPPLEMENTARY INFORMATION: The Missile Defense Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, are published in the Federal Register and are available
from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on November 10,
2008, to the House Committee on Government Oversight and Reform, the
Senate Committee on Homeland Security and Governmental Affairs, and the
Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities
for Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
MDA01
System name:
Missile Defense Data Center Catalog System Records.
System location:
Department of Defense, Missile Defense Agency, 7100 Defense
Pentagon, ATTN: Chief Information Officer, Washington, DC 20301-7100.
Categories of individuals covered by the system:
Individuals requesting Missile Defense Agency (MDA) missile defense
test data. Access to this classified data is restricted to Department
of Defense (DoD) personnel and contractors with the appropriate level
of security clearance and with a clear, demonstrated and approved need-
to-know.
Categories of records in the system:
Individual's name, Social Security Number (SSN), citizenship, and
date and place of birth of the proposed visitor; office phone number
and e-mail address, and certification of the proposed visitor's
personnel security clearance and certification of any special access
authorizations required for the visit.
Authority for maintenance of the system:
E.O. 12958, Classified National Security Information; DoD 5220.22-
M, National Industrial Security Program Operating Manual (NISPOM);
Missile Defense Agency Directive 3200.06, Mission-Related Scientific
and Technical Data/Information Management; Missile Defense Agency
Manual 5200.02-M, Information Security Program; and E.O. 9397 (SSN).
Purpose(s):
Records are used for the purpose of determining if individuals have
the appropriate level of clearance and need-to-know required before
allowing them access to the Missile Defense Agency (MDA) classified
test data.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the Department of Defense
(DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
[[Page 76010]]
The DoD `Blanket Routine Uses' set forth at the beginning of the
DoD compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic media.
Retrievability:
Records are retrieved by name, e-mail address and phone number.
Safeguards:
Records are maintained in a secure, limited access, monitored work
area. Physical entry by unauthorized persons is restricted by the use
of locks and administrative procedures, and is accessible only to
authorized personnel. Access to personal information is restricted to
those who require the records in the performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computer records is further restricted by the use of
passwords, which are changed periodically. Logs are kept and reviewed
for valid access. All personnel whose official duties require access to
the information are trained in the proper safeguarding and use of the
information and receive annual Information Assurance and Privacy Act
training. Paper records are marked ``FOUO-PRIVACY ACT PROTECTED DATA''
and stored in a locked container when not in use.
Retention and disposal:
Electronic images are deleted when the user account is deleted from
the system. Paper copies are filed in the security office and destroyed
by shredding and/or burning on supersession or obsolescence of the
authorization document or on transfer, separation, or relief of the
individual concerned.
System manager(s) and address:
Department of Defense, Missile Defense Agency, 7100 Defense
Pentagon, Attn: Chief Information Officer, Washington, DC 20301-7100.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Department of Defense, Missile Defense Agency,
7100 Defense Pentagon, Attn: Chief Information Officer, Washington, DC
20301-7100.
Requests should contain the individual's name, office phone number
or cell phone number, and office e-mail address for contact purposes;
the individual will be contacted to verify identity.
Record access procedures: Individuals seeking to determine whether
information about themselves is contained in this system of records
should address written inquiries to the MDA Privacy Office, Missile
Defense Agency, 7100 Defense Pentagon, Washington, DC 20301-7100.
Requests should include the requesting individual's name, office
phone number or cell phone number, and office e-mail address for
contact purposes; the individual will be contacted to verify identity.
Contesting record procedures:
The OSD's rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in OSD
Administrative Instruction No. 81; 32 CFR part 311; or may be obtained
from the system manager.
Record source categories:
Individuals.
Exemptions claimed for the system:
None.
[FR Doc. E8-29526 Filed 12-12-08; 8:45 am]
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