[Federal Register: February 19, 2008 (Volume 73, Number 33)]
[Notices]
[Page 9100-9102]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr19fe08-27]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[DoD-2008-OS-0008]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to reinstate two systems of records.
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SUMMARY: The Office of the Secretary of Defense is reinstating and
transferring two systems of records notices, that were inadvertently
deleted, to its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 20, 2008 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-2386.
SUPPLEMENTARY INFORMATION: On February 11, 2008 (73 FR 7720) the DoD
published a system of records notice which deleted two systems of
records. This notice is to reinstate and transfer from the Defense
Logistics Agency (DLA) to Office of the Secretary of Defense (OSD)
inventory of system of records.
The following two systems (DMDC 09 and DMDC 10) are reinstated and
transferred.
Dated: February 12, 2008.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of
Defense.
DMDC 09
System name:
Archival Purchase Card File
System location:
Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling
Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
All DoD military members and civilian purchasing agents who have
been issued credit purchase cards and/or granted approving
authorization for the procurement of supplies, equipment, and services
for official business.
Categories of records in the system:
The system includes cardholder name, credit purchase card account
number, billing address, work telephone number, and merchant data;
approving official name, account number, work telephone number and
addresses; and account processing and management information, including
charge purchase card transactions, purchase and credit limitations, and
card cancellation status indictor.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; 10 U.S.C. 2358,
Research and Development Projects; and 10 U.S.C. 2784, Management of
Credit Cards.
Purpose(s):
The purpose of the system of records is to provide a single central
file of credit purchases within the Department of Defense to assess
historical purchase card data.
For card recovery purposes, the system is used to identify former
card holders who failed to properly turn in cards. Data from the system
is also provided to the Defense Finance and Accounting Service for
reporting credit purchase card transactions to appropriate authorities.
Statistical data is used by management for planning, evaluation, and
program administration purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Retrieved by name or credit purchase card account number.
Safeguards:
Access to personal information is restricted to those who require
access to the records in the performance of their official duties.
Access to personal information is further restricted by the
[[Page 9101]]
use of passwords which are changed periodically. Physical entry is
restricted by the use of locks, guards, and administrative procedures.
Employees are warned through screen log-on protocols and periodic
briefings of the consequences of improper access or use.
Retention and disposal:
Records are deleted 6 years and 3 months after final payment or
when no longer needed, whichever is later.
System manager(s) and address:
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Record source categories:
The military services, the Defense components, financial
institutions, merchants, and cardholders.
Exemptions claimed for the system:
None.
DMDC 10
System name:
Defense Biometric Identification System (DBIDS)
System location:
Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955-
6771. For a list of backup locations, contact the system manager.
Categories of individuals covered by the system:
Active duty, Reserve, and Guard personnel from the Armed Forces and
their family members; retired Armed Forces personnel and their
families; DoD and non-DoD employees and dependents, U.S. residents
abroad, foreign nationals and corporate employees and dependents who
have access to U.S. installations in the continental U.S. and overseas.
Categories of records in the system:
The system includes personal data to include name, grade, Social
Security Number, status, date and place of birth, weight, height, eye
color, hair color, gender, passport number, country of citizenship,
geographic and electronic home and work addresses and telephone
numbers, marital status, fingerprints, photographs, iris scans, hand
geometry template and identification card issue and expiration dates.
The system also includes vehicle information such as manufacturer,
model year, color and vehicle type, vehicle identification number
(VIN), license plate type and number, decal number, current
registration, automobile insurance data, and driver's license data. The
system also contains data on government-issued and personal weapons
such as type, serial number; manufacturer, caliber, firearm
registration date, and storage location data to include unit, room,
building, and phone number.
Authority for maintenance of the system:
5 U.S.C. 301 Departmental regulations; 10 U.S.C. 113, Secretary of
Defense, Note at Public Law 106-65; 10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 18 U.S.C. 1029, Fraud and related
activity in connection with access devices; 18 U.S.C. 1030, Fraud and
related activity in connection with computers; 40 U.S.C. Chapter 25,
Information technology management; 50 U.S.C. Chapter 23, Internal
Security; Public Law 106-398, Government Information Security Act;
Public Law 100-235, Computer Security Act of 1987; Public Law 99-474,
Computer Fraud and Abuse Act; E.O. 12958, Classified National Security
Information as amended by E.O. 13142 and 13292; E.O. 10450, Security
Requirements for Government Employees; and E.O. 9397 (SSN).
Purpose(s):
To support DoD physical security and access control programs, the
information assurance program, used for identity verification purposes,
to record personal property registered with the Department, and for
producing installation management reports.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a (b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing and disposing
of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
Retrieved primarily by name, Social Security Number (SSN), vehicle
identifiers, or weapon identification data. However, data may also be
retrieved by other data elements such as passport number, photograph,
fingerprint data, and similar elements in the database.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry is restricted by the use of locks,
guards, and administrative procedures. Access to personal information
is limited to those who require the records in the performance of their
official duties, and to the individuals who are the subjects of the
record or their authorized representatives. Access to personal
information is further restricted by the use of unique logon and
passwords, which are changed periodically.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington VA 22209-2593.
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
[[Page 9102]]
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
Contesting records procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the Privacy Act Officer, Office of Freedom of Information, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Record source categories:
Data is collected from existing DoD databases, the Military
Services, DoD Components, and from the individual.
Exemptions claimed for the system:
None.
[FR Doc. E8-3019 Filed 2-15-08; 8:45 am]
BILLING CODE 5001-06-P