[Federal Register: December 30, 2008 (Volume 73, Number 250)]
[Notices]
[Page 79835-79836]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30de08-53]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0055]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to Add a System of Records Notice.
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SUMMARY: The Department of the Air Force proposes to add a system of
records notice to its inventory of records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The actions will be effective on January 29, 2009 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCPPI,
1800 Air Force Pentagon, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record
system notices for records systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on December 17, 2008, to
the House Committee on Government on Oversight and Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 18, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer, Department of Defense.
F048 AFRC A
SYSTEM NAME:
Reserve Component Periodic Health Assessment (RCPHA) Records.
SYSTEM LOCATION:
HQ Air Force Reserve Command, HQ AFRC/SGSI, Air Force Reserve
Command, 155 Richard Ray Blvd., Bldg 210, Warner Robins, GA 31098-1601.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the Air Force Ready Reserve Components.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, Social Security Number (SSN), address, phone
number, date of birth, age, e-mail address, and to include medical
history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. Sections 10206, Members: physical examinations; and DoDD
1200.7, Screening the Ready Reserve; and E.O. 9397 (SSN).
PURPOSE(S):
Ensure screening, at least annually, of all Reserve Component Ready
Reservists for their immediate availability for active duty and to
ensure capability to deploy or to meet the mission
[[Page 79836]]
requirement. This is a web based system of records for improving these
procedures. Medical units will be able to download the Reserve
Component Health Risk Assessment form/certificate directly from the Web
site which will reduce the number of visits reserve individuals need to
make to medical units during their training days.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records or information
contained therein may specifically be disclosed outside the Department
of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
The ``Blanket Routine Uses'' published at the beginning of the Air
Force's compilation of the systems of records notices apply to this
system.
Note: This system of records contains individually identifiable
health information. DoD 6025.18-R, ``DoD Health Information Privacy
Regulation'' issued pursuant to the Health Insurance Portability and
Accountability Act of 1996, applies to most such health information.
DoD 6025.18-R may place additional procedural requirements on the
uses and disclosures of such information beyond those found in the
Privacy Act of 1974 or mentioned in this system of records notice.
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Individual's name and Social Security Number (SSN).
SAFEGUARDS:
Records are accessed by medical person(s) responsible for the
medical processing. All person(s) are properly screened and cleared for
need-to-know. Records are protected by standard Air Force access
authentication procedures and by network system security software.
RETENTION AND DISPOSAL:
Data stored digitally within the system is retained only for the
period required to satisfy recurring processing requirements and/or
historical requirements.
ELECTRONIC COPIES CREATED USING ELECTRONIC MAIL AND WORD PROCESSING:
Destroy paper after recordkeeping copy has been created and filed
or when no longer needed for revision, dissemination, or reference,
whichever is later.
ELECTRONIC SYSTEMS THAT REPLACE TEMPORARY HARD COPY RECORDS:
Destroy on expiration of the retention period previously approved
for the corresponding hard copy records.
ELECTRONIC SYSTEMS THAT SUPPLEMENT TEMPORARY HARD COPY RECORDS WHERE
THE HARD COPY RECORDS ARE RETAINED TO MEET RECORDKEEPING REQUIREMENTS:
Destroy when the agency determines that the electronic records are
superseded, obsolete, or no longer needed for administrative, legal,
audit, or other operational purposes. Method of destruction is by
shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Department of the Air Force, Chief, Medical Information Systems, HQ
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210,
Warner Robins, GA 31088-1601.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
Department of the Air Force, Chief, Medical Information Systems, HQ
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210,
Warner Robins, GA 31088-1601.
Written request will contain individual's name and Social Security
Number (SSN).
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Department of the Air Force, Chief, Medical Information Systems, HQ
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210,
Warner Robins, GA 31088-1601.
Written request will contain individual's name and Social Security
Number (SSN).
CONTESTING RECORDS PROCEDURES:
The Air Force rules for accessing records and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 33-132; 32 CFR part 806b; or may be obtained from the
system manager.
RECORD SOURCE CATEGORIES:
Individuals, supervisors, Air Force reports.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-30864 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P