[Federal Register: December 30, 2008 (Volume 73, Number 250)]
[Notices]
[Page 79836-79838]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30de08-54]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0052]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to alter a System of Records.
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SUMMARY: The Department of the Air Force is proposing to alter a system
of records notice in its existing inventory of record systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
January 29, 2009 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCPPI,
1800 Air Force Pentagon, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 17, 2008 to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F051 AFJA C
System name:
Judge Advocate Personnel Records (May 9, 2003, 68 FR 24949).
Changes:
* * * * *
[[Page 79837]]
System location:
Delete entry and replace with ``The Judge Advocate General,
Headquarters United States Air Force, 1420 Air Force Pentagon,
Washington, DC 20330-1420.
At Headquarters of major command legal offices, subordinate legal
offices, and field support centers. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of
records notices.''
Categories of individuals covered by the system:
Delete entry and replace with ``All Air Force active duty and
reserve/Guard Judge Advocates and paralegals; Air Force Judge Advocate
General Corps civilian attorneys and other civilian personnel,
including Air National Guard personnel; applicants to include the
Funded Legal Education Program and Excess Leave Program.''
Categories of records in the system:
Delete entry and replace with ``Individual's name, Social Security
Number (SSN), date of birth, professional and personal information
related to the employment of the categories of individuals covered by
this system, including educational background information; certificates
of admission to the bar; career objective statements; active duty and
reassignment orders; correspondence relating to the individual; Air
Force Personnel Center data; official and personal locator information;
professional development information; education and training records;
continuation pay records; award nomination packages; classification/on-
the-job training actions; Headquarters USAF active duty and attachment
orders; authorizations for inactive duty training; civilian personal
qualifications statement; notification of personnel actions; statements
of good standing before the bar; transcripts of law school records;
statement of availability for Air Force civilian attorney vacancies;
records from the Ad Hoc Selection Committee and the Air Force Civilian
Attorney Qualifying Committee; Judge Advocate interview; letters of
acceptance from law schools; application and agreement; Law School Data
Assembly Service (LSDAS) report; transcripts of all undergraduate and
graduate education, letters of recommendation, information related to
attorney bar due reimbursement requests, and information for
assignments, certifications, and any other personnel actions.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 8013, Secretary of the
Air Force: Powers and duties; 10 U.S.C. 8037, Judge Advocate General,
Deputy Judge Advocate General: Appointment and duties; Air Force
Instruction 51-802; Air Force Instruction 36-2110, Assignments; and
E.O. 9397 (SSN).''
Purpose(s):
Delete entry and replace with ``Records are used by authorized
personnel in the performance of their duties to determine accessions,
assignments, attachments, deployments, education and training,
continuation pay, awards, certifications, areas of legal practice
specialties, attorney bar dues reimbursements, selection of civilian
attorney and other civilian personnel positions, appointment to
vacancies, promotions, evaluation, and performance issues and reports,
and any other necessary personnel actions. Funded Legal Education and
Excess Leave Program records are used by authorized personnel in the
performance of their duties in monitoring, evaluating, and selecting
the qualified applicants for these programs and other programs as
necessary.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add to entry ``To federal and state agencies or bar associations
charged with licensing and authorizing attorneys to practice law, and
to various courts authorizing attorneys to practice before said courts.
To government and private employers for authorized background
checks.
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Paper records in file folders and
on electronic storage media.''
Retrievability:
Delete entry and replace with ``Individual's name or Social
Security Number (SSN).''
Safeguards:
Delete entry and replace with ``Records are accessed by person(s)
responsible for servicing the record system in performance of their
official duties and by authorized personnel who are properly screened
and cleared for need-to-know. Records are stored in locked rooms and
cabinets. Those in computer storage devices are protected by computer
system software. Computers must be accessed with a password.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Office of The Judge Advocate
General, Headquarters United States Air Force, 1420 Air Force Pentagon,
Washington, DC 20330-1420.''
* * * * *
F051 AFJA C
System name:
Judge Advocate Personnel Records.
System location:
The Judge Advocate General, Headquarters United States Air Force,
1420 Air Force Pentagon, Washington, DC 20330-1420.
At Headquarters of major command legal offices, subordinate legal
offices, and field support centers. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of
records notices.
Categories of individuals covered by the system:
All Air Force active duty and reserve/Guard Judge Advocates and
paralegals; Air Force Judge Advocate General Corps civilian attorneys
and other civilian personnel, including Air National Guard personnel;
applicants to include for the Funded Legal Education Program and Excess
Leave Program.
Categories of records in the system:
Individual's name, Social Security Number (SSN), date of birth,
professional and personal information related to the employment of the
categories of individuals covered by this system, including educational
background information; certificates of admission to the bar; career
objective statements; active duty and reassignment orders;
correspondence relating to the individual; Air Force Personnel Center
data; official and personal locator information; professional
development information; education and training records; continuation
pay records; award nomination packages; classification/on-the-job
training actions; Headquarters USAF active duty and attachment orders;
authorizations for inactive duty training; civilian personal
qualifications statement; notification of personnel actions; statements
of good standing before the bar; transcripts of law school records;
statement of availability for Air Force civilian attorney vacancies;
[[Page 79838]]
records from the Ad Hoc Selection Committee and the Air Force Civilian
Attorney Qualifying Committee; Judge Advocate interview; letters of
acceptance from law schools; application and agreement; Law School Data
Assembly Service (LSDAS) report; transcripts of all undergraduate and
graduate education, letters of recommendation, information related to
attorney bar due reimbursement requests, and information for
assignments, certifications, and any other personnel actions.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 10
U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General:
Appointment and duties; Air Force Instruction 51-802; Air Force
Instruction 36-2110, Assignments; and E.O. 9397 (SSN).
Purpose(s):
Records are used by authorized personnel in the performance of
their duties to determine accessions, assignments, attachments,
deployments, education and training, continuation pay, awards,
certifications, areas of legal practice specialties, attorney bar dues
reimbursements, selection of civilian attorney and other civilian
personnel positions, appointment to vacancies, promotions, evaluation,
and performance issues and reports, and any other necessary personnel
actions. Funded Legal Education and Excess Leave Program records are
used by authorized personnel in the performance of their duties in
monitoring, evaluating, and selecting the qualified applicants for
these programs and other programs as necessary.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To federal and state agencies or bar associations charged with
licensing and authorizing attorneys to practice law and to various
courts authorizing attorneys to practice before said courts.
To government and private employers for authorized background
checks.
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media.
Retrievability:
Individual's name or Social Security Number (SSN).
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software. Records are
accessed by person(s) responsible for servicing the record system in
performance of their official duties and by authorized personnel who
are properly screened and cleared for need-to-know. Records are stored
in locked rooms and cabinets. Those in computer storage devices are
protected by computer system software. Computers must be accessed with
a Common Access Card (CAC) log-on/authentication and password.
Retention and disposal:
Records are retained in office files for one year after the
individual terminates service, or until no longer needed for reference,
then disposed of; or otherwise retained until no longer needed for
reference. Paper records are disposed of by tearing into pieces,
shredding, pulping, or burning. Computer records are destroyed by
deleting, erasing, degaussing, or by overwriting.
System manager(s) and address:
Office of The Judge Advocate General, Headquarters United States
Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
The Judge Advocate General, Headquarters United States Air Force, 1420
Air Force Pentagon, Washington, DC 20330-1420.
Written requests should contain the individual's full name, date of
birth, current address, and telephone number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written requests to The Judge Advocate
General, Headquarters United States Air Force, 1420 Air Force Pentagon,
Washington, DC 20330-1420.
Written requests should contain the individual's full name, date of
birth, current address, and telephone number.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Information obtained directly from the individual or from previous
employers, educational institutions, automated system interfaces, state
and local governments, state bar associations, and from military
personnel centers.
Exemptions claimed for the system:
None.
[FR Doc. E8-30865 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P