[Federal Register: December 30, 2008 (Volume 73, Number 250)]
[Notices]
[Page 79839-79840]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30de08-56]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0054]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to Add a System of Records Notice.
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SUMMARY: The Department of the Air Force proposes to add a system of
records notice to its inventory of records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The actions will be effective on January 29, 2009 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCPPI,
1800 Air Force Pentagon, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record
system notices for records systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on December 17, 2008, to
the House Committee on Government Oversight and Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 18, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer, Department of Defense.
F065 AFRC C
System name:
Air Reserve Order Writing System--Reserves Records.
[[Page 79840]]
System location:
Primary location: HQ Air Force Reserve Command, HQ AFRC, 155
Richard Ray Blvd., Robins AFB, GA 31098-1635.
Secondary locations: Teksouth Corporation, 1420 Northbrook Drive,
220, Gardendale, AL 35071-3869.
U.S. Marine Corps, Tech Services Org, 1500 E. Bannister Road,
Kansas City, MO 64197-0001.
Categories of individuals covered by the system:
Air Force Reserve personnel and AFRC civilians.
Categories of records in the system:
Individual's name, Social Security Number (SSN), military grade,
and personnel, pay, and accounting records.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; DoD 5000.2-R, Mandatory
Procedures for Major Defense Acquisition Programs (MDAPS) and Major
Automated Information System (MAIS) Acquisition Programs; Air Force
Policy Directive 65-6, Financial Management; Air Force Reserve Command
Instruction 65-601, Budget Programming and Financial Management and
E.O. 9397 (SSN).
Purpose(s):
To establish a mission critical information system that automates
tasks and functions of order writing. Any duty related travel requires
the individual to travel ``on orders,'' which is a detailed account of
where the person is traveling to and from, as well as the financial
designation of what type funds are used to pay for this type duty
travel. Typically a request is initiated for a field unit to fulfill a
military duty and/or travel in support of the Air National Guard or Air
Force mission requirement and processed through the Air Force Reserve
Command. The approval of the orders includes the allocation of funds
necessary to support the cost of the request. Cost items that are
typical for orders are basic military pay, per diem, subsistence,
housing and travel expense. Tracking the use of the funds and the
ability for reconciliation is an essential element.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records or information
contained therein may specifically be disclosed outside the Department
of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
The ``Blanket Routine Uses'' published at the beginning of the Air
Force's compilation of the systems of records notices apply to this
system manager.
Storage:
Electronic storage media.
Retrievability:
Individual's name, Social Security Number (SSN), and/or order
tracking number.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties that are properly
screened and cleared for need-to-know. Records are protected by
standard Air Force access authentication procedures and by network
system security software.
Retention and disposal:
Disposition is pending until National Archives and Record
Administration approves proposed disposition schedule, until then treat
as Permanent.
System manager(s) and address:
Department of the Air Force, Director of Financial Management
Systems Application Branch, HQ AFRC/FMXS, 155 Richard Ray Pkwy., Robins
AFB, GA 31098-1635.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
the Air Force Reserve Command Freedom of Information Act (FOIA)
Manager, HQ AFRC/A6IE, 155 Richard Ray Blvd., Robins AFB, GA 31098-
1635.
Written request should contain the individual's name, military
grade, Social Security Number (SSN) and be signed.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should submit written requests to the Air Force Reserve
Command Freedom of Information Act (FOIA) Manager, HQ AFRC/A6IE, 155
Richard Ray Blvd., Robins AFB, GA 31098-1635.
Written request should contain the individual's name, military
grade, Social Security Number (SSN) and be signed.
Contesting record procedures:
The Air Force rules for accessing records and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Air National Guard, Air Force Reserve who request personnel
services or assistance; Air Force Personnel Center, the Defense Finance
and Accounting Service; the National Personnel Records Center; other
activities of the Department of Defense; and correspondence from other
interested persons or parties.
Exemptions claimed for the system:
None.
[FR Doc. E8-30867 Filed 12-29-08; 8:45 am]
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