[Federal Register: March 6, 2008 (Volume 73, Number 45)]
[Notices]
[Page 12146-12147]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06mr08-50]
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DEPARTMENT OF DEFENSE
Defense Intelligence Agency
[DoD-2008-OS-0022]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to Amend a System of Records.
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SUMMARY: The Defense Intelligence Agency is amending a system of
records notice to its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
April 7, 2008 unless comments are received that would result in a
contrary determination.
ADDRESSES: Freedom of Information Office, Defense Intelligence Agency
(DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: February 29, 2008.
L.M. Bynum,
Alternate Federal Register Liaison Officer, Department of Defense.
LDIA 05-0001
System name:
Human Resources Management System (HRMS) (November 25, 2005, 70 FR
71099).
Changes:
* * * * *
Categories of records in the system:
Delete entry and replace with ``Records include, but are not
limited to employment, security, education, training & career
development, organizational and administrative information such as
employee name, Social Security Number (SSN), addresses, phone numbers,
emergency contacts and employee identification number, etc.''
* * * * *
Retrievability:
Delete entry and replace with ``Name and employee identification
number.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Defense Intelligence Agency,
Directorate of Human Capital, Office for Human Capital Online
Services''.
* * * * *
LDIA 05-0001
System name:
Human Resources Management System (HRMS).
System location:
Defense Intelligence Agency, Washington, DC 20340-0001.
Categories of individuals covered by the system:
Current and former military and civilian personnel employed by or
temporarily assigned to the DIA; current and former contract personnel;
current and former civilian dependents, current and former military
dependents assigned to the Defense Attach[eacute] System; and
individuals applying for possible employment.
DoD military, civilian, or contractor personnel nominated for
security clearance/SCI access by DIA, and other DoD agencies and
offices.
Categories of records in the system:
Records include, but are not limited to employment, security,
education, training & career development, organizational and
administrative information such as employee name, Social Security
Number (SSN), addresses, phone numbers, emergency contacts and employee
identification number, etc.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 401 et
seq.), 10 U.S.C. 113, 5 U.S.C. 301, 44 U.S.C. 3102, and E.O. 9397
(SSN).
Purpose(s):
To collect employment and related information to perform numerous
administrative tasks, to include preparing, submitting, and approving
official personnel actions; personnel appraisals; and making decisions
on benefits & entitlements. HRMS provides a central, official data
source for the production of work force demographics, reports, rosters,
statistical analysis, and documentation/studies.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the Department of Defense
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Defense Intelligence Agency's compilation of systems of records notices
apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and automated records.
Retrievability:
Name and employee identification number.
Safeguards:
The server hosting HRMS is located in a secure area under employee
supervision 24/7. Records are maintained and accessed by authorized
personnel via Defense Intelligence Agency's internal, classified
network. These personnel are properly screened, cleared and trained in
the protection of privacy information.
Retention and disposal:
Disposition pending (until the National Archives and Records
Administration has approved retention and disposition of these records,
treat as permanent).
System manager(s) and address:
Defense Intelligence Agency, Directorate of Human Capital, Office
for Human Capital Online Services.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Freedom of Information Office, Defense
Intelligence Agency (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-
5100.
Individuals should provide their full name, current address,
telephone number and Social Security Number.
Record access procedures:
Individuals seeking access to information about themselves,
[[Page 12147]]
contained in this system of records, should address written inquiries
to the Freedom of Information Office, Defense Intelligence Agency (DAN-
1A), 200 MacDill Blvd., Washington, DC 20340-5100.
Individuals should provide their full name, current address,
telephone number and Social Security Number.
Contesting record procedures:
Defense Intelligence Agency's rules for accessing records, for
contesting contents and appealing initial agency determinations are
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy
Program; or may be obtained from the system manager.
Record Source Categories:
Agency officials, employees, educational institutions, parent
Service of individual and immediate supervisor on station, and other
Government officials.
Exemptions claimed for the system:
None.
[FR Doc. E8-4370 Filed 3-5-08; 8:45 am]
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