[Federal Register: April 2, 2008 (Volume 73, Number 64)]
[Notices]
[Page 18043-18137]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02ap08-143]
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Part II
Department of Energy
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Privacy Act of 1974; Publication of Proposed Compilation of Privacy Act
Systems of Records; Notice
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DEPARTMENT OF ENERGY
Privacy Act of 1974; Publication of Proposed Compilation of
Privacy Act Systems of Records
AGENCY: U.S. Department of Energy.
ACTION: Notice.
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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the
Office of Management and Budget (OMB) Circular A-130, the Department of
Energy including the National Nuclear Security Agency (NNSA)
(hereinafter referred to collectively as ``DOE'' or the Department'')
is announcing the Department's intent to publish a proposed compilation
of Privacy Act Systems of Records. This notice, which reflects various
significant and administrative changes to the existing systems of
records, proposes to: (1) Add a new routine use disclosure to all
systems of records to allow disclosure of information in the event of a
breach; (2) further amend three existing systems of records; (3)
establish a new system of records; and (4) delete one system of records
from the inventory of systems.
DATES: Any interested person may submit written comments concerning the
proposed changes to DOE's Privacy Act Systems of Records by April 2,
2008. Except for proposed exemptions that may require separate notice
and comment rulemaking, the changes proposed in this notice will be
effective April 2, 2008 unless DOE receives comments that require a
contrary determination. DOE will publish a document in the Federal
Register notifying the public if any changes are necessary.
ADDRESSES: Written comments should be directed to Verlette L. Gatlin,
Deputy Director, FOIA and Privacy Act Office, Office of Information
Resources, U.S. Department of Energy, MA-90, 1000 Independence Avenue,
SW., Washington, DC 20585, (202) 586-5955.
FOR FURTHER INFORMATION CONTACT: Verlette L. Gatlin, Deputy Director,
FOIA and Privacy Act Office, Office of Information Resources, MA-90,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585, (202) 586-5955, and Isiah Smith, Deputy Assistant General
Counsel for General Law, GC-77, U.S. Department of Energy, 1000
Independence Avenue, SW., Washington, DC 20585, (202) 586-8618.
SUPPLEMENTARY INFORMATION:
I. Background
II. Proposed Amendments to Existing Systems of Records
III. Establishment of a New System of Records
IV. Discussion of Deletion of System of Records Notice
V. Comment Procedures
I. Background
This notice provides an accurate and complete text for the sixty
systems of records established by DOE under the Privacy Act. DOE
published the last compilation of the Privacy Act systems of records at
68 FR 38756 on June 30, 2003. Since that time, DOE has published
several notices to establish new systems of records and to amend
published systems. It has been determined that this notice would be a
more useful tool if all previously published notices are incorporated
into one notice.
This notice will incorporate all published systems of records and
identify the appropriate DOE locations. Each system notice provides a
description of the system of records, identifies the purpose and
authority for collecting and maintaining the information, reflects
administrative changes, identifies the appropriate DOE locations, and
incorporates all routine uses.
II. Proposed Amendments to Existing Systems of Records
DOE-24 Land Records System
The Department's Land Records are currently being maintained and
used by the Bonneville Power Administration and the Western Area Power
Administration. The records are used to track land rights information
resulting from property right acquisitions, outgrants, licenses,
transfers, exchanges, encroachments and disposals in support of
construction and maintenance programs, right-of-way tracking for
transmission line vegetation management and line maintenance.
This process will be utilized at the Southwestern Power
Administration (Southwestern) in Tulsa, Oklahoma. Therefore, this
notice proposes to amend the system by expanding the categories of
individuals section, and adding an additional location. The categories
of individuals section will be expanded to include landowners and
tenants on Southwestern's right-of-way where Southwestern has acquired
or given interests in land or permits for its hydro-electric
transmission lines.
DOE-28 General Training Records
The General Training Records are maintained and used by the
Department to document planning, completion, funding, and effectiveness
of employee training and development. The system of records only covers
DOE employees. This notice proposes to amend the categories of
individuals section to include contractor employees who have taken and
completed necessary training courses.
DOE-34 Employee Assistance Program (EAP) Records
This notice proposes to amend DOE-34 ``Employee Assistance Program
(EAP) Records.'' The amendment will expand the categories of
individuals section. The existing system only covers records of DOE
employees seeking assistance with personal and work-related issues. The
amendment will include contractor employees seeking assistance on
personal and work-related issues.
Proposed Routine Use Provision
A new routine use provision is being proposed for all of the
Department's published systems of records. The proposed routine use
disclosure will help DOE facilitate the response to a breach of Federal
data, including notifying impacted individuals. It also will allow DOE
to disclose information about potentially affected individuals to other
agencies and entities to facilitate a response to a breach of Federal
data. The disclosure is compatible with the purpose for which the
information is being collected and the disclosure of information would
be in the best interest of both the individual to whom it pertains and
the public.
III. Establishment of a New System of Records
The notice proposes to establish a new system of records entitled
DOE-60 ``General Correspondence Files.'' The system covers individuals
who have initiated correspondence with organizational elements of DOE.
The records to be maintained in the system pertain to general
correspondence submitted to the Heads of the Departmental Program
Offices and the Heads of the Departmental Field Offices.
The categories of records to be covered by the system include
incoming correspondence that may include name, address, telephone
number, organization, date of birth, and supporting documentation.
Files may also contain a copy of any response letters and documentation
required to prepare the response. The authority for maintenance of the
system is 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.
IV. Discussion of Deletion of System of Records
During the review process of the systems of records established by
DOE under the Privacy Act, DOE identified
[[Page 18045]]
one record system for deletion. The information collected and
maintained in DOE-6 EIA ``Consumer Data Base'' is obsolete and is no
longer being maintained. Therefore, this system of records will be
deleted from the Department's inventory of systems of records.
V. Comment Procedures
As provided by 5 U.S.C. 552a(e)(11), interested persons are invited
to submit written data, views, or comments related to the proposed
amendment to an existing system of records and proposed establishment
of a routine use. See ADDRESSES. ``Comments'' should be written on the
outside of the envelope and on the documents submitted to DOE with the
designation ``Department of Energy Privacy Act Systems of Records
Proposals.'' These comments and all other relevant information will be
considered by DOE before the various proposals are adopted in their
final form.
If DOE receives no substantial comments adverse to or critical of
the proposed establishment of a new system of records, the
establishment of a new routine use that DOE proposes to establish in
all of the adopted or proposed systems of record in the compilation, or
the amendments to three previously published systems of records, DOE
will begin to operate the systems as proposed upon the expiration of
the 40-day advance period for informing Congress and OMB of the
proposed amendments and the adoption of a new system of records as
required by OMB Circular A-130.
The Department is submitting to Congress a report on the new system
and the amendments to existing systems as required by OMB Circular A-
130.
Set forth below is the compilation of DOE's Privacy Act Systems of
Records that includes a Table of Contents, Correlation of Offices and
the text of the individual systems of records.
Issued in Washington, DC on March 21, 2008.
Ingrid Kolb,
Director, Office of Management.
Compilation of Systems of Records
Correlation of DOE Field Locations and Their Offices
NNSA Service Center (Albuquerque) (Formerly Albuquerque Operations
Office)
Kansas City Site Office
Kansas City Plant
Lawrence Livermore National Laboratory
Livermore Site Office
Los Alamos Site Office
Los Alamos National Laboratory
Nevada Site Office (formerly NNSA Service Center (Nevada))
Pantex Site Office
Pantex Plant
Sandia Site Office
Sandia National Laboratory
NNSA Y-12 Site Office (formerly Y-12 Area Office)
Y-12 National Security Complex (formerly Y-12 Plant)
Chicago Office (Formerly Chicago Operations Office)
Ames Laboratory
Argonne Area Office
Brookhaven Area Office
Environmental Measurements Laboratory
Fermi Area Office
Fermi National Accelerator Laboratory
Lawrence Berkeley National Laboratory
Princeton Area Office
Princeton Plasma Physics Laboratory
New Brunswick Laboratory
Environmental Management Consolidated Business Center (Formerly Ohio
Field Office)
Idaho Operations Office
Grand Junction Office
Stanford Linear Accelerator Center
Oak Ridge Office (Formerly Oak Ridge Operations Office)
Oak Ridge Gaseous Diffusion Plant (K-25)
Oak Ridge National Laboratory (X-10)
Melton Valley TRU Waste Storage Facility
Spallation Neutron Source, Oak Ridge Reservation
Thomas Jefferson National Accelerator Facility
Weldon Spring Site Remedial Action Program
Oak Ridge Institute for Science and Education (ORISE)
Paducah Gaseous Diffusion Plant
Portsmouth Gaseous Diffusion Plant
Horizon Center
East Tennessee Mechanical Contractors
Savannah River Operations Office
NNSA Savannah River Site Office (formerly Savannah River Area Office)
NNSA Tritium Facility
Office of Repository Development (Formerly Yucca Mountain Site
Characteristic Office)
Table of Contents of All DOE Systems of Records as Adopted or Proposed
DOE-1 Grievance Records
DOE-2 DOE-Personnel Supervisor Maintained Personnel Records
DOE-3 Employee Concerns Program Records
DOE-4 Form EIA-457 Survey Reports, Residential Energy Consumption
Survey (RECS)
DOE-5 Personnel Records of Former Contractor Employees
DOE-6 [Deleted with this notice-Reserved]
DOE-7 Whistleblower Investigation, Hearings, and Appeals Records
DOE-8 Intergovernmental Personnel Act (IPA) Agreements
DOE-9 Members of DOE Advisory Committees
DOE-10 Energy employees Occupational Illness Compensation Program
Act Files
DOE-11 Emergency Operations Notification Call List
DOE-12 Automated Materials Property System (AMPS)
DOE-13 Payroll and Leave Records
DOE-14 Report of Compensation
DOE-15 Intelligence-Related Access Authorization
DOE-16 Federal Employee Subsidy Program Records
DOE-17 [Deleted-Reserved]
DOE-18 Financial Accounting System
DOE-19 [Deleted-Reserved]
DOE-20 [Deleted-Reserved]
DOE-21 Asset Readiness Management System (ARMS)
DOE-22 [DeletedReserved]
DOE-23 Property Accountability System
DOE-24 Land Records System
DOE-25 U.S. DOE Commuter Locator and Parking Space Information
System
DOE-26 Official Travel Records
DOE-27 Foreign Travel Management System (FTMS)
DOE-28 General Training Records
DOE-29 [Deleted-Reserved]
DOE-30 [Deleted-Reserved]
DOE-31 Firearms Qualification Records
DOE-32 [Deleted-Reserved]
DOE-33 Personnel Medical Records
DOE-34 Employee Assistance Program (EAP) Records
DOE-35 Personnel Radiation Exposure Records
DOE-36 [Deleted-Reserved]
DOE-37 [Deleted-Reserved]
DOE-38 Occupational and Industrial Accident Records
DOE-39 [Deleted-Reserved]
DOE-40 [Deleted-Reserved]
DOE-41 Legal Files (Claims, Litigation, Criminal Violations,
Patents, and Others)
DOE-42 [Deleted-Reserved]
DOE-43 Personnel Security Clearance Files
DOE-44 Special Access Authorization for Categories of Classified
Information
DOE-45 Weapons Data Access Control System (WDACS)
DOE-46 Administrative Review Files
DOE-47 [Deleted-Reserved]
DOE-48 Security Education and/or Infraction Reports
DOE-49 Security Communications File
DOE-50 Human Reliability Program Records
DOE-51 Employee and Visitor Access Control Records
DOE-52 Access Control Records of International Visits, Assignments,
and Employment at DOE Facilities and Contractor Sites
DOE-53 Access Authorization for ADP Equipment
DOE-54 Investigative Files of the Inspector General
[[Page 18046]]
DOE-55 Freedom of Information and Privacy Act (FOIA/PA) Requests for
Records
DOE-56 Congressional Constituent Inquiries
DOE-57 Congressional Profiles
DOE-58 General Correspondence Files of the Office of the Secretary
of Energy, Deputy Secretary and Under Secretary of Energy
DOE-59 Mailing Lists for Requesters of Energy-Related Information
DOE-60 General Correspondence Files (Proposed New System--DOE
Assigned Number Is Being Re-Issued)
DOE-61 Census of High Energy Physicists
DOE-62 Historical Files--Published Information Concerning Selected
Persons in the Energy Field
DOE-63 [Reissued] Personal Identity Verification (PIV) Files
DOE-64 [Deleted-Reserved]
DOE-65 [Deleted-Reserved]
DOE-66 Power Sales to Individuals
DOE-67 [Deleted-Reserved]
DOE-68 [Deleted-Reserved]
DOE-69 [Deleted-Reserved]
DOE-70 [Deleted-Reserved]
DOE-71 The Radiation Accident Registry
DOE-72 The DOE Radiation Study Registry
DOE-73 The US--DPTA Registry
DOE-74 [Deleted-Reserved]
DOE-75 Call Detail Records
DOE-76 [Deleted-Reserved]
DOE-77 Physical Fitness Test Records
DOE-78 [Deleted-Reserved]
DOE-79 [Deleted-Reserved]
DOE-80 [Deleted-Reserved]
DOE-81 Counterintelligence Administrative and Analytical Records and
Reports
DOE-82 Grant and Contract Records for Research Projects, Science
Education, and Related Activities
DOE-83 Allegation-Based Inspection Files of the Office of Inspector
General
DOE-84 Counterintelligence Investigative Records
DOE-85 [Reserved]
DOE-86 Human Radiation Experiments Records
DOE-87 [Deleted-Reserved]
DOE-88 Epidemiologic and Other Health Studies, Surveys, and
Surveillances
Text of Systems of Records
DOE-1
SYSTEM NAME:
Grievance Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand Forks Energy Technology Center,
P.O. Box 8213, University Station, Grand Forks, ND 58201
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, Laramie Energy Technology Center, P.O.
Box 3395, University Station, Laramie, WY 82070
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge,
TN 37831
U.S. Department of Energy, Environmental Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 45202
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
U.S. Department of Energy, Office of Repository Development, P.O.
Box 364629, North Las Vegas, NV 89036-8629
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees, consultants,
board members, and applicants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Grievances; names; social security numbers; work and home address;
work and home telephone numbers; job titles, series, and grade levels;
organization; supervisors' names and telephone numbers; copies of
employee records, such as personnel actions, performance appraisals,
pay and leave records, and security clearance documents; management
reports; witness statements; affidavits; checklists; notes; and
relevant correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and
5 CFR Part 771.
PURPOSE(S):
The records maintained in the system pertain to grievances subject
to the negotiated grievance process and the agency's administrative
grievance process. The records in this system will be used by
management officials in the resolution of employee concerns about
working conditions, administration of the agency's grievance process,
employee-supervisor relations, work processes, or other similar issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
union officials acting in their official capacity as a representative
of the grievant or affected employees under 5 U.S.C. Chapter 71.
2. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
3. A record from this system may be disclosed as a routine use to
an appropriate Federal, State, or local agency that is authorized to
review and resolve the issue(s) raised in the grievance.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and persons assisting
[[Page 18047]]
such persons; and (3) witnesses, potential witnesses, their
representatives and assistants, and any other persons possessing
information pertaining to the matter when it is necessary to obtain
information or testimony relevant to the matter.
5. A record from this system may be disclosed as a routine use to a
contractor of the Department who is authorized to review and resolve
the issue(s) raised in the grievance, including a mediator or
arbitrator in the performance of their duties. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by the name of the grievant or complainant
or other personal identifier, such as social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director of Human Capital Management, U.S. Department
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Human Capital Directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records generally are kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The grievant or complainant, applicable management officials,
program office records, congressional offices, and fact finders' notes
and reports.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-2
SYSTEM NAME:
DOE--Personnel Supervisor Maintained Personnel Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand Forks Energy Technology Center,
P.O. Box 8213, University Station, Grand Forks, ND 58201
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, Laramie Energy Technology Center, P.O.
Box 3395, University Station, Laramie, WY 82070
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge,
TN 37830
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA 70123
[[Page 18048]]
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees, who have
departed within the last year, assigned military or detailed personnel,
and applicants for employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, copies and summaries of employment
history; SF-171; job description; education; address; next of kin; home
and work telephone numbers; date of birth; awards and commendations
received; participation in professional or community activities;
training; earnings and leave data; travel actions; certification or
qualification examinations; injury reports; appraisals; copy of ADP-
produced Form 702; Form 50; assignment records; security infraction
notices; records of supervisor-employee discussions; supervisor
observations; reprimands; admonitions; adverse actions; commendations;
contingency planning data; security clearance status; and Government
property in employee possession.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by DOE to maintain a file of
personnel information that would allow DOE managers to make informed
personnel and management decisions concerning employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
3. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
4. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters and Field Offices: The immediate supervisor of the
subject of the record(s).
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject employee, employee's supervisor(s), personnel action
documents, payroll documents, and personnel security documents.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-3
SYSTEM NAME:
Employee Concerns Program Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
[[Page 18049]]
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Office, P.O. Box 200,
Administration Road, Oak Ridge, TN 37831
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 1 Mound Road, Miamisburg, OH 45342
U.S. Department of Energy, Office of River Protection, P.O. Box
550, MS A1-61, Richland, WA 99352
U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O.
Box 109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, Road
1A, Aiken, SC 29802
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Strategic Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees and DOE
contractor and subcontractor employees who file concerns or complaints
with the DOE Employee Concerns Program offices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee concerns, informal whistleblower reprisal complaints,
names, social security numbers, work and home addresses and telephone
numbers, job titles, series, grade or pay levels; organization;
supervisors' names and telephone numbers; copies of employee records
such as personnel actions, performance appraisals, pay and leave
records and security clearance documents; management reports; witness
statements; affidavits; checklists; notes; and relevant correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(p);
42 U.S.C. 7254; 42 U.S.C. 5801(a).
RETRIEVABILITY:
Records may be retrieved by name and social security number.
PURPOSE(S):
The records are maintained and used by the Department to document
and resolve employee concerns about environmental, safety and health
issues, employee-supervisor relations, work processes and practices,
and other work-related issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
union officials acting in their official capacity as a representative
of the grievant or affected employees under 5 U.S.C. Chapter 71.
2. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member of Congress
with respect to the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
3. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and persons assisting such persons;
and (3) witnesses, potential witnesses, their representatives and
assistants, and any other persons possessing information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
5. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILLITY:
Records may be retrieved by the name of the concerned employee or
complainant or other personal identifier, such as social security
number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE records schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Employee Concerns, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
Field Offices: The Director of the Office of Employee Concerns at
the ``System Locations'' listed above are the system managers for their
respective portions of this system.
[[Page 18050]]
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records generally are kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The concerned employee or complainant; applicable management
officials; program office records; and congressional offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
The system is exempt under subsections 552a(k)(1), (2) and (5) of
the Privacy Act to the extent that information within the system meets
the criteria of those subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a(d); 5
U.S.C. 552a (e)(1) of the Act; see the Department's Privacy Act
regulation at 10 CFR Part 1008.
DOE-4
SYSTEM NAME:
Form EIA-457 Survey Reports, Residential Energy Consumption Survey
(RECS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Energy Information Administration (EIA),
1000 Independence Avenue, SW., Washington, DC 20585
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons responding to the Form EIA-457, Residential Energy
Consumption Survey (RECS).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, identification number, age, gender, race, ethnicity, home
address, home telephone number, income, family size and composition,
characteristics of household, characteristics of housing unit, fuels
used, household vehicles, name and address of landlord, names and
addresses of energy suppliers, and records of energy purchases.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The information is collected and maintained by the DOE to measure
the levels of energy consumption by homeowners and the cost of energy
consumed. The information also is used for monitoring, analyzing, and
modeling changes in the residential sector and its energy consumption.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties.
2. A record may be disclosed to an agent under a written agreement
to maintain the confidentiality of the record, to use the information
for exclusively statistical purposes, and to use the information
consistent with the purpose cited above. Those provided information
under the routine uses are subject to the Privacy Act.
3. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member of Congress
with respect to the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
4. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and identification number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established computer center
procedures (personnel screening and physical security), and they are
password protected. Passwords are known only by authorized system
users. Access is limited to those whose official duties require access
to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Administrator, Energy Information Administration,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office locations(s) where the requester believes the records
are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at
[[Page 18051]]
locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual and energy supply companies.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-5
SYSTEM NAME:
Personnel Records of Former Contractor Employees.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand Junction Office, 2597 B \3/4\
Road, Grand Junction, CO 81503
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Naval Petroleum Reserves in California,
P.O. Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 North Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
West Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Former employees of companies that currently have or have had a
contract with the Department of Energy (DOE) including the National
Nuclear Security Administration (NNSA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, employment history, earnings, medical history, and other
related information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum
of Understanding between the Department of Energy and the Department of
Health and Human Services, 56 FR 9701, March 7, 1991.
PURPOSE(S):
The records are maintained and used by the DOE to verify employment
of contractor employees who have worked at a DOE facility or for a
prime management and operating contractor for the DOE to settle or pay
claims associated their employment.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit. The Department must
deem such disclosure to be compatible with the purpose for which the
Department collected the information.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any person possesses information pertaining to the
matter when it is necessary to obtain information or testimony relevant
to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; (2) compatible with the
purpose for which the Department collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
5. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from the system of records may be disclosed to a member
of Congress submitting a request involving the constituent when the
constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
7. A record from the system of records may be disclosed to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between
[[Page 18052]]
the Department and the Department of Health and Human Services or its
components.
8. A record from the system may be disclosed to contractors,
grantees, participants in cooperative agreements, collaborating
researchers, or their employees, in performance of health studies or
related health or environmental duties pursuant to their contracts,
grants, and cooperating or collaborating research agreements. In order
to perform such studies, the Department, its contractors, grantees,
participants in cooperative agreements, and collaborating researchers
may disclose a record to: Federal, State and local health and medical
agencies or authorities; subcontractors in order to determine a
subject's vital status or cause of death; health care providers to
verify a diagnosis or cause of death; or third parties to obtain
current addresses for participants in health-related studies, surveys,
and surveillance. All recipients of such records are required to comply
with the Privacy Act, to follow prescribed measures to protect personal
privacy, and to disclose or use personally identifiable information
only for the above described research purposes.
9. A record from this system may be disclosed to members of DOE
advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities, and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the DOE concerning health, safety, or environmental issues.
All recipients of such records are required to comply with the Privacy
Act, to follow prescribed measures to protect personal privacy, and to
disclose or use personally identifiable information only for the
purpose of providing advice to the DOE or to the Department of Health
and Human Services. All recipients of such records are required to
comply with the Privacy Act, to follow prescribed measures to protect
personal privacy and to disclose or use personally identifiable
information only for the purpose of providing advice to the DOE or to
the Department of Health and Human Services.
10. A record from this system may be disclosed to Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
11. A record from this system may be disclosed as a routine use
when (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure is made to
such agencies, entities, and persons who are reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored as paper records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks. Access
is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Contractor Human Resource
Management, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers of the ``System Locations'' listed
above are the system managers for their respective portions of the
system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by the Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The employer of the subject individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-7
SYSTEM NAME:
Whistleblower Investigation, Hearings, and Appeals Records.
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION(S):
Headquarters: U.S. Department of Energy, Office of Hearings and
Appeals, 1000 Independence Avenue, SW., Washington, DC 20585-1615.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Department of Energy (DOE)
including National Nuclear Security Administration (NNSA) employees,
contractors and subcontractors whose complaints are received at the
Office of Hearings and Appeals pursuant to Title 10, Code of Federal
Regulations, Part 708, and pursuant to Section 3164 of the National
Defense Authorization Act for FY 2000, Public Law 106-65, codified at
42 U.S.C. 7239.
CATEGORIES OF RECORDS IN THE SYSTEM:
Whistleblower reprisal complaints; names, social security numbers,
case numbers, work and home addresses and telephone numbers, job
titles, series,
[[Page 18053]]
grade or pay levels; organization information; supervisors' names and
telephone numbers; copies of employee records such as personnel
actions, performance appraisals, pay and leave records, and security
clearance documents; management reports; witness statements;
affidavits; checklists; notes; reports of investigation; and relevant
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(b),
(c), (I), (p), 5814, 5815, 7251, 7254, 7255, 7257; 42 U.S.C. 7239.
PURPOSE(S):
The records are maintained and used by the DOE to document and
resolve complaints made by employees of DOE and its contractors and
subcontractors who allege retaliation by their employer for disclosure
of information concerning danger to public or worker health or safety,
substantial violations of law, or gross mismanagement; for
participation in Congressional proceedings; or for refusal to
participate in dangerous activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed to any source from
which additional information is requested when necessary to obtain
information relevant to the processing of a whistleblower complaint by
the Office of Hearings and Appeals. The source will be provided such
information from the system of records only to the extent necessary to
identify the individual, inform the source of the purpose(s) of the
request, and to identify the type of information requested.
2. A record from this system may be disclosed as a routine use to
the appropriate local, State or Federal agency in the event that a
record within this system of records, alone or in conjunction with
other information, indicates a violation or potential violation of law
whether civil, criminal, or regulatory in nature, and whether or
arising by general statute or particular program pursuant thereto.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and assistants; and 3) any other
person possessing information pertaining to the matter, when it is
necessary to obtain information or testimony relevant to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings, or discussion in open court) when such disclosure (1) is
relevant to, and necessary for, the proceeding; (2) is compatible with
the purpose for which the Department collected the record; and (3) the
proceeding involves:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
5. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. Decisions, opinions, reports of investigation, orders and other
determinations signed by investigators, hearing officers or the
Director of the Office of Hearings and Appeals that are records
contained in this system of records may be published for the general
public, for precedential or educational purposes, in paper format and
electronically on the Office of Hearings and Appeals' website, the
current address of which is http://www.oha.doe.gov.
8. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by complainant's name or other personal
identifier or case number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE records schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Hearings and Appeals, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585-1615.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office locations(s) where
[[Page 18054]]
the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The complainant; individuals and organizations that have pertinent
knowledge about the subject of the complaint; those authorized by the
complainant to furnish information; confidential informants; and
Congressional offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
The system is exempt under subsections 552a (k)(1), (2) and (5) of
the Privacy Act to the extent that information within the system meets
the criteria of those subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a(d); 5
U.S.C. 552a(d) and (e)(1) of the Act; see the DOE Privacy Act
regulation at Title 10, Code Federal Regulations, Part 1008.
DOE-8
SYSTEM NAME:
Intergovernmental Personnel Act (IPA) Agreements.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, Forrestal Building, 1000
Independence Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Headquarters, Germantown, 19901
Germantown Road, Germantown, MD 20585
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Office of Naval Reactors, Crystal City,
VA 22202
U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, 12155
West Alameda Street, Lakewood, CO 80228-2802
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are now, or have been, under an IPA agreement to or
from the Department of Energy (DOE) including the National Nuclear
Security Administration (NNSA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, home and work addresses, social security number, home and
work telephone numbers, salary, and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. Chapter
33, Subchapter VI, and 5 CFR Part 334.
PURPOSE(S):
The records are maintained and used by DOE to provide a basis for
payments under the terms of the IPA agreements, provide employment
histories, and provide information for reports and program evaluations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed to State and local
governments, institutions of higher education, Federally Funded
Research and Development Centers, or other ``eligible'' organizations
for the purpose of assigning prospective individuals for temporary
periods.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
3. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member of Congress
with respect to the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
4. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
[[Page 18055]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as electronic media and paper records.
RETRIEVABILITY:
Records may be retrieved by name or social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director of Human Capital Management, U.S. Department
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Human Capital Directors at the field locations
listed above under ``Systems Locations'' are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by the Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual and current or prospective employer.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-9
SYSTEM NAME:
Members of DOE Advisory Committees.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Office of the Executive Secretariat,
1000 Independence Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All individuals who are members of a Department of Energy (DOE)
including the National Nuclear Security Administration (NNSA) Advisory
Committee.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, biographical information, home address and telephone number,
work address and telephone number, type of business or organizational
affiliation, present position with business or other organization,
number of years in present position, other related experience,
congressional district, and photographs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; and the Federal
Advisory Committee Act, 5 U.S.C. App. 2.
PURPOSE(S):
The records are maintained and used by the DOE to keep a current
listing of advisory committee members.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
3. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of the Executive Secretariat, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
[[Page 18056]]
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' The
request should include the requester's complete name, time period for
which records are sought, and the office location(s) where the
requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, members of Congress, and public interest
groups.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-10
SYSTEM NAME:
Energy Employees Occupational Illness Compensation Program Act
Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION(S):
U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy, 19901 Germantown Road, Germantown, MD
20874-1290
U.S. Department of Energy, Albany Research Center, 1450 Queen
Avenue, SW., Albany, OR 97321
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Amarillo Site Operations, Highway 60,
FM2373, Amarillo, TX 79177
U.S. Department of Energy, Bettis Atomic Power Laboratory, Bechtel
Bettis, Inc., 814 Pittsburgh McKeesport Blvd., West Mifflin, PA 15122-
0079
U.S. Department of Energy, Boston Regional Office, John F. Kennedy,
Federal Bldg., Room 675, Boston, MA 02203-0002
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Regional Office, One South
Wacker Drive, Chicago, IL 60606-4616
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Denver Regional Office, 1617 Cole Blvd.,
MS-1721, Golden, CO 80401
U.S. Department of Energy, Fernald Environmental Management
Project, 7400 Wiley Road, Cincinnati, OH 45030
U.S. Department of Energy, General Atomics Site Office, 3550
General Atomic Court, B-7, Room 119, San Diego, CA 92121
U.S. Department of Energy, Golden Field Office, 1617 Cole Blvd.,
Golden, CO 80401
U.S. Department of Energy, Grand Junction Office, 2597 B \3/4\
Road, Grand Junction, CO 81503
U.S. Department of Energy, Hanford Environmental Health Foundation,
3080 George Washington Way, Richland, WA 99352
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, Idaho National Engineering and
Environmental Laboratory, CF 690 MS 4149, Scoville, ID 83415
U.S. Department of Energy, Kansas City Site Office, 2000 East 95th
Street, Kansas City, MO 64141-3202
U.S. Department of Energy, Sandia Site Office, Pennsylvania & H
Street, Albuquerque, NM 87185-5400
U.S. Department of Energy, Knolls Atomic Power Laboratory, 2401
River Road, Niskayuna, NY 12309
U.S. Department of Energy, Lawrence Berkeley National Laboratory, 1
Cyclotron Road, Berkeley, CA 94720
U.S. Department of Energy, University of California, Livermore Site
Office, 7000 East Avenue, P.O. Box 808, L-1, Livermore, CA 94550
U.S. Department of Energy, Livermore Site Office, Nevada Test Site,
University of California, P.O. Box 45, Mercury, NV 89023
U.S. Department of Energy, Lockheed Idaho Technical Center, 765
Lindsay Blvd., Idaho Falls, ID 84303
U.S. Department of Energy, The Office of Site Operations, 528 35th
Street, Los Alamos, NM 87545
U.S. Department of Energy, Los Alamos National Laboratory, SM
30 Bikini Road, Los Alamos, NM 87545
U.S. Department of Energy, Miamisburg Environmental Management
Project, 1 Mound Road, Miamisburg, OH 45343-0066
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507-0880
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940
U.S. Department of Energy, National Renewable Energy Laboratory
Area Office, 1617 Cole Blvd., Golden, CO 80401-3393
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Nevada Test Site Mercury, Nevada,
Building 111, P.O. Box 677, Mercury, NV 89023-0677
U.S. Department of Energy, Oak Ridge Institute for Science and
Education, 230 Warehouse Road, Bldg. 1916T2, Oak Ridge, TN 37830
U.S. Department of Energy, Oak Ridge National Laboratory, Bethel
Valley Road, Oak Ridge, TN 37831
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Pacific Northwest National Laboratory,
902 Battelle Blvd., P.O. Box 999, Richland, WA 99352
U.S. Department of Energy, Paducah Site Office, 5600 Hobbs Road,
West Paducah, KY 42086
U.S. Department of Energy, Philadelphia Regional Office, 1880 John
F. Kennedy Blvd., Suite 501, Philadelphia, PA 19103-7483
U.S. Department of Energy, Portsmouth/Paducah Project Office, 3930
U.S. 23, Perimeter Road, Piketon, OH 45661
U.S. Department of Energy, Radiological & Environmental Health
Laboratory, University of California, San Francisco, Box 0750, 3rd
Avenue & Parnassos Avenue, San Francisco, CA 94143-0750
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Sandia Site Office, 1515 Eubank Blvd.,
SE., Albuquerque, NM 87123
U.S. Department of Energy, Savannah River Ecology Laboratory,
Drawer E, Aiken, SC 29802
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Seattle Regional Office, 800 Fifth
Avenue, Suite 3950, Seattle, WA 98104
[[Page 18057]]
U.S. Department of Energy, Stanford Linear Accelerator Center, 2575
Sand Hill Road, Menlo Park, CA 94025
U.S. Department of Energy, Stanford Site Office, 2575 Sand Hill
Road, B-41, MS: 8-A, Menlo Park, CA 94025
U.S. Department of Energy, Stanford Synchrotron Radiology
Laboratory, Stanford University, P.O. Box 4349, MS 69, Stanford, CA
94025
U.S. Department of Energy, Thomas Jefferson National Accelerator
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
U.S. Department of Energy, Waste Isolation Pilot Project Office,
P.O. Box 3090, Carlsbad, NM 88221
U.S. Department of Energy, West Valley Demonstration Project, 10282
Rock Springs Road, West Valley, NY 14171-9799
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system of records covers individuals or their survivors who
claim benefits under the Energy Employees Occupational Illness
Compensation Program Act (EEOICPA). These individuals include, but are
not limited to, federal employees or survivors of federal employees,
employees or survivors of employees of the Department of Energy
including the National Nuclear Security Administration (NNSA), its
predecessor agencies, and their contractors and subcontractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records is created by DOE in response to requests
from the Department of Labor (DOL), the National Institute for
Occupational Safety and Health (NIOSH), and claimants for information
for the adjudication of claims. The records are compiled as part of
DOE's responsibilities under the EEOICPA.
The system may contain, but is not limited to, the following kinds
of records: Claim forms filed by or on behalf of claimants or their
survivors seeking benefits under the EEOICPA; employment records;
exposure records; medical reports; personnel security questionnaires;
safety records or other incident reports, including but not limited to
area sampling data, accidental releases, explosions, spills, etc.; and
correspondence from individuals, the DOL, and the NIOSH.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Energy
Employees Occupational Illness Compensation Program Act of 2000, Pub.
L. 106-398.
PURPOSE(S):
The purpose of this system of records is to collect and maintain
records needed by the Department to comply with the provisions of the
EEOICPA. These provisions of the Act that govern DOE responsibilities
with regard to providing information to NIOSH, and to the DOL include:
Sec. 734n(e), Sec. 738o(f), Sec. 7384q(d), Sec. 7384w-1(b) and
Sec. 7385c-10(c) and (d).
ROUTINE USERS OF THE RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
DOE contractors (past and present) in performance of their contracts,
and their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
2. A record from this system may be disclosed as a routine use to
DOE financial assistance recipients in performance of their financial
assistance agreements, and their officers and employees who have a need
for the record in the performance of their duties. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
3. A record from this system may be disclosed as a routine use to
other state and federal agencies or entities whose mission entails
reviewing or managing workers' compensation claims or administering
other benefits programs. Those provided information under this routine
use are subject to the same limitations applicable to Department
officers and employees under the Privacy Act.
4. A record from this system may be disclosed as a routine use to
members of a physician's panel(s) established to review and provide a
determination regarding whether the illness or death that is the
subject of an application for compensation arose out of and in the
course of employment by or for DOE. Those provided information under
this routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
5. A record from this system may be disclosed as a routine use to
medical specialists in fields that include occupational medicine,
pulmonology, immunology, toxicology, dermatology, hematology/oncology,
rheumatology, neurology, neurotoxicology, psychiatry, psychology,
endocrinology, pathology, and any other specialty that the physicians
panel member(s) deem necessary to reach a conclusion in a case. Those
provided information under this routine use are subject to the same
limitations applicable to Department officers and employees under the
Privacy Act.
6. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement holders
of the Department of Labor, the Department of Health and Human
Services, the Department of Justice, and other Federal agencies and
their components, designated by the President to implement the Federal
compensation program established by the Energy Employees Occupational
Illness Compensation Program Act, for the purpose of assisting in the
adjudication or processing of a claim under that Act. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
7. A record from this system may be disclosed as a routine use to
the members and the staff of the DOE advisory committee established to
provide advice on workers' compensation issues, and the members and the
staff of an advisory board on Radiation and Worker Health required to
be established under the Energy Employees Occupational Illness
Compensation Program Act. All recipients of such records are required
to comply with the Privacy Act, to follow prescribed measures to
protect personal privacy, and to disclose or use personally
identifiable information only for the purpose of providing advice
relating to workers' compensation.
8. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) persons representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants;
and (4) any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
9. A record from this system may be disclosed as a routine use to
the Department of Justice when DOE
[[Page 18058]]
determines that an individual may be eligible for compensation under
the Radiation Exposure and Compensation Act of 1990 (42 U.S.C. 2210,
note, and as further clarified in 28 CFR Part 79), a compensation
program administered by the Department of Justice.
10. A record from this system may be disclosed as a routine use to
the appropriate local, State or Federal agency when the record alone or
in conjunction with other information, indicates a violation or
potential violation of law whether civil, criminal, or regulatory in
nature.
11. A record from this system may be disclosed to the Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by the Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to the Department
officers and employees under the Privacy Act.
12. A record from this system may be disclosed as a routine use to
a member of Congress submitting a request involving the constituent
when the constituent has requested assistance from the member
concerning the subject matter of the record. The member of Congress
must provide a copy of the constituent's request for assistance.
13. A record from this system may be disclosed as a routine use
when (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
integrity if this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure is made to
such agencies, entities, and persons who are reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by the name of the individual and social
security number and at some locations by employee number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Chief, Health, Safety and Security,
Office of Health, Safety and Security, 1000 Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by the Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
location(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at the location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures.
RECORD SOURCE CATEGORIES:
Records in this system will be obtained from sources, including,
but not limited to the individual who is the subject of the records;
physicians and other medical professionals; medical institutions; state
and federal workers' compensation offices; family members of the
subject; attorneys representing the individual; individuals' employer,
including DOE and its contractors and subcontractors; medical
laboratories; other state and federal agencies.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
None.
DOE-11
SYSTEM NAME:
Emergency Operations Notification Call List.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Office of Naval Reactors, Crystal City,
VA 22202
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
[[Page 18059]]
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
U.S. Department of Energy, Office of Repository Development, P.O.
Box 364629, North Las Vegas, NV 89036-8629
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy and National Nuclear Security Administration
(hereinafter referred to collectively as ``DOE'') senior officials,
office directors, managers, key support staff, and DOE contractors
involved in DOE emergency management and operations activities,
Continuity of Government activities and Continuity of Operations
activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, office telephone number, home telephone number, home address,
pager numbers, cellular phone numbers, and electronic mail addresses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title 42, United States Code (U.S.C.), Section 7101 et seq.; 50
U.S.C. 2401 et seq.; The Homeland Security Act of 2002; and the
Homeland Security Presidential Directive-5 (HSPD-5), ``Management of
Domestic Incidents.''
PURPOSE(S):
The records are maintained and used by DOE to create a list that
will enable 24 hour contact with DOE personnel and contractors in the
event of an emergency in order to marshal a coordinated, unified
response to catastrophic events that may impact DOE facilities or
activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
2. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
if this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
3. A record of this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement and litigation, and their representatives
and individuals assisting those representatives; (3) witness, potential
witness, or their representatives and assistants; and (4) any other
person who possesses information pertaining to the matter, when it is
necessary to obtain information or testimony relevant to the matter.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name of the individual.
SAFEGUARDS:
Paper records are maintained in a secure area and locked cabinets
and desks. Electronic records are controlled through established DOE
computer center procedures (personnel screening and physical security).
Passwords are protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters, Deputy Administrator for Defense Nuclear
Nonproliferation in the National Nuclear Security Administration, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
in Title 10, Code of Federal Regulations, Part 1008.6, any individual
may request whether a system of records maintained by DOE contains
records about him/her and request access to those records. The request
should be directed to the U.S. Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act Officer at the appropriate
address identified above under ``System Locations.'' For records
maintained by the Laboratory, Site or Area Office, the request should
be directed to the Privacy Act Officer that has jurisdiction over that
site. The request should include the requester's complete name, time
period for which records are sought, and the office location(s) where
the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[[Page 18060]]
DOE-12
SYSTEM NAME:
Automated Materials and Property Systems (AMPS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, Germantown, 19901 Germantown Road,
Germantown, MD 20784-1290
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current Department of Energy (DOE) including National Nuclear
Security Administration (NNSA) Headquarters employees who purchase
supply products at the three Self Service Stores in the Washington, DC
area and vicinity.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of DOE employee, badge number, organization, date of purchase,
quantity, and price.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7263, and
42 U.S.C. 5815G.
PURPOSE(S):
The records are maintained and used by the Department for billing
purposes under the Working Capital Fund (WFC). The WCF issues bills to
Headquarters program offices for both stock and non-stock supplies that
were purchased for use by employees to perform their duties.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system of records may be disclosed as a
routine use to DOE contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and employees under the Privacy Act.
2. A record in this system of records may be disclosed as a routine
use to a member of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member concerning the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
3. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
if this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and badge number of the DOE
employee.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) ADDRESS:
Headquarters: Director, Assets Management and Support Services
Group, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office locations(s) where the requester believes the records
are located.
RECORDS ACCESS PROCEDURES:
Same as Notifications procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
Sources of information for the system include: supplies and their
respective price lists that are purchased and placed into the supply
system for sale; purchases made by DOE employees; and the information
contained on the employee's badge.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-13
SYSTEM NAME:
Payroll and Leave Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Atlanta Regional Support Office, 730
Peachtree, NE, Suite 876, Atlanta, GA 30308
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Boston Regional Support Office, One
Congress Street, Room 1101, Boston, MA 02203-0002
U.S. Department of Energy, Carlsbad Field Office, P.O. Box 3090,
Carlsbad, NM 88221
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval Petroleum Reserves in California,
1601
[[Page 18061]]
New Stine Road, Suite 240, Bakersfield, CA 93309
U.S. Department of Energy, Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831
U.S. Department of Energy, Office of Scientific & Technical
Information, P.O. Box 62, Oak Ridge, TN 37831
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Philadelphia Regional Support Office,
1880 John F. Kennedy Boulevard, Suite 501, Philadelphia, PA 19103-7483
U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O.
Box 109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
A, Aiken, SC 29801
U.S. Department of Energy, Seattle Regional Support Office, 800
Fifth Avenue, Suite 3950, Seattle, WA 98104
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Energy (DOE) including National Nuclear Security
Administration (NNSA) personnel and consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Time and attendance records, earning records, payroll actions,
deduction information requests, authorizations for overtime and night
differential, and Office of Personnel Management (OPM) retirement
records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Privacy Act of
1974, Pub. L. 93-579 (5 U.S.C. 552a); General Accounting Office Policy
and Procedures Manual; Personal Responsibility and Work Opportunity
Reconciliation Act, Pub. L. 104-193.
PURPOSE(S):
The records are maintained and used by the DOE to document
historical information on employee wages, deductions, retirement
benefits, and leave.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
the Department of Treasury to collect withheld taxes, process payroll
payments, and issue savings bonds.
2. A record from this system may be disclosed as a routine use to
the Internal Revenue Service to process Federal income tax payments and
tax levies.
3. A record from this system may be disclosed as a routine use to
state and local governments to process state and local income tax
deductions and court ordered child support or alimony payments.
4. A record from this system may be disclosed as a routine use to
OPM to establish and maintain retirement records and benefits.
5. A record from this system may be disclosed as a routine use to
the Thrift Savings Board to update Section 401K type records and
benefits.
6. A record from this system may be disclosed as a routine use to
the Social Security Administration to establish Social Security records
and benefits.
7. A record from this system may be disclosed as a routine use to
the Department of Labor to process workmen's compensation claims.
8. A record from this system may be disclosed as a routine use to
the Department of Defense to adjust military retirement.
9. A record from this system may be disclosed as a routine use to
financial institutions to credit net check deposits, savings
allotments, and discretionary allotments.
10. A record from this system may be disclosed as a routine use to
the employee unions to credit accounts for employees with union dues
deductions.
11. A record from this system may be disclosed as a routine use to
health insurance carriers to process insurance claims.
12. A record from this system may be disclosed as a routine use to
the General Accounting Office to verify accuracy and legality of
disbursement.
13. A record from this system may be disclosed as a routine use to
the Department of Veterans Affairs to evaluate veteran's benefits to
which the individual may be entitled.
14. A record from this system may be disclosed as a routine use to
States' departments of employment security to determine entitlement to
unemployment compensation or other State benefits.
15. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
16. A record from the system may be disclosed as a routine use to a
federal, state, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
17. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
18. A record from this system of records may be disclosed as a
routine use to a member of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member concerning the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
19. A record from this system may be disclosed as a routine use to
the Office of Child Support Enforcement, Administration for Children
and Families, Department of Health and Human Services, Federal Parent
Locator System (FPLS) and Federal Tax Offset System to locate
individuals and identify their income sources to establish paternity,
establish and modify orders of support, and for enforcement action.
20. A record from this system may be disclosed as a routine use to
the Office of Child Support Enforcement, Administration for Children
and Families, Department of Health and Human Services, FPLS and Federal
Tax Offset System, for release to the Social Security Administration to
verify social
[[Page 18062]]
security numbers in connection with the operation of the FPLS by the
Office of Child Support Enforcement.
21. A record from this system may be disclosed as a routine use to
the Office of Child Support Enforcement, Administration for Children
and Families, Department of Health and Human Services, FPLS and Federal
Tax Offset System, for release to the Department of Treasury to
administer the Earned Income Tax Credit Program (Section 32, Internal
Revenue Code of 1986) and verify a claim with respect to employment in
a tax return.
22. A record from this system may be disclosed as a routine use to
the Defense Finance and Accounting Service (DFAS) so that DFAS may
perform payroll processing services for DOE. These services may include
the issuance of salary payments to employees and distribution of wages;
and the distribution of allotments and deductions to financial and
other institutions, many of which are through electronic funds
transfer.
23. A record from this system may be disclosed as a routine use
when (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
integrity if this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure is made to
such agencies, entities, and persons who are reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, social security number, and
payroll number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Financial Accounting, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
Field Offices: The Managers of the DOE offices of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual, supervisors, timekeepers, official
personnel records, and the Internal Revenue Service.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-14
SYSTEM NAME:
Report of Compensation.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Naval Petroleum Reserves in California,
P.O. Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 North Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge,
TN 37830
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Strategic Petroleum Reserve Office, 9000
Commerce Road East, New Orleans, LA 70123
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of Department of Energy (DOE) including National Nuclear
Security Administration (NNSA) employees, and contractors performing
and operating onsite service work in the DOE-owned or controlled
facilities, including long-term architect-engineering and cost-
reimbursement construction contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, job title, contractor, current salary up to $100,000, amount
reimbursed, and other compensation (actual and amount reimbursed).
[[Page 18063]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by the DOE to aid Managers of
Field Offices, Program Secretarial Officers and Headquarters Program
Managers in determining the reasonableness of compensation paid to top
level contractor employees and to monitor the growth of contractor
compensation at all levels.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
2. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; (2) is compatible with
the purpose for which the Department collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractors of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
3. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
4. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving the constituent when
the constituent