[Federal Register: April 9, 2008 (Volume 73, Number 69)]
[Notices]
[Page 19236-19237]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr09ap08-70]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Office of Federal Housing Enterprise Oversight
Privacy Act of 1974, As Amended; New System of Records
AGENCY: Office of Federal Housing Enterprise Oversight, HUD.
ACTION: Notice of New System of Records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5
U.S.C. 552a (Privacy Act), the Office of Federal Housing Enterprise
Oversight (OFHEO) is issuing public notice of its intent to establish a
new Privacy Act system of records. The new system is titled Reasonable
Accommodation Information System.
The proposed system of records will consist of information used to
evaluate and make decisions with respect to requests for reasonable
accommodation made by OFHEO employees and applicants for employment, to
implement such accommodations and for emergency response purposes, such
as providing evacuation assistance. OFHEO seeks comments on the
proposed new system of records described in this notice.
DATES: Written comments must be received before May 9, 2008. The
proposed new system of records will become effective on May 19, 2008,
unless OFHEO receives comments that would result in changes.
ADDRESSES: You may submit your comments on the proposed new Privacy Act
system of records, identified by ``Reasonable Accommodation Information
System,'' by any of the following methods:
U.S. Mail, United Parcel Post, Federal Express, or Other
Mail Service: The mailing address for comments is: Alfred M. Pollard,
General Counsel, Attention: Comments/Reasonable Accommodation
Information System of Records, Office of Federal Housing Enterprise
Oversight, Fourth Floor, 1700 G Street, NW., Washington, DC 20552.
Hand Delivery/Courier: The hand delivery address is:
Alfred M. Pollard, General Counsel, Attention: Comments/Reasonable
Accommodation Information System of Records, Office of Federal Housing
Enterprise Oversight, Fourth Floor, 1700 G Street, NW., Washington, DC
20552. The package should be logged at the Guard Desk, First Floor, on
business days between 9 a.m. and 5 p.m.
E-mail: Comments may be submitted by e-mail to Alfred M.
Pollard, General Counsel at: RegComments@OFHEO.gov. Please include
``Reasonable Accommodation Information System of Records'' in the
subject line of the message. See SUPPLEMENTARY INFORMATION for
additional information on submission and posting of comments.
FOR FURTHER INFORMATION CONTACT: Mark D. Laponsky, Deputy General
Counsel, telephone (202) 414-3832 (not a toll-free number); Office of
Federal Housing Enterprise Oversight, Fourth Floor, 1700 G Street, NW.,
Washington, DC 20552. The telephone number for the Deaf is (800) 877-
8339.
SUPPLEMENTARY INFORMATION:
Instructions: OFHEO seeks public comments on the proposed new
system. Comments should include the reference ``Reasonable
Accommodation Information System of Records'' as well as your name and
other contact information in the body of your comment. OFHEO further
requests that comments submitted in hard copy also be accompanied by
the electronic version in Microsoft[reg] Word or in portable document
format (PDF) on 3.5'' disk or CD-ROM.
Posting and Public Availability of Comments: All comments received
will be posted without change to http://www.ofheo.gov, including any
personal information provided. Copies of all comments received will be
available for examination by the public on business days between the
hours of 10 a.m. and 3 p.m., at the Office of Federal Housing
Enterprise Oversight, Fourth Floor, 1700 G Street, NW., Washington, DC.
To make an appointment to inspect comments, please call the Office of
General Counsel at (202) 414-3775.
Introduction: This notice informs the public that OFHEO proposes to
establish and maintain a new system of records. This notice satisfies
the Privacy Act requirement that an agency publish a system of records
notice in the Federal Register when there is an addition to the
agency's system of records. The proposed new system of records is:
OFHEO-10--Reasonable Accommodation Information System
As required by 5 U.S.C. 552a(r) of the Privacy Act, and pursuant to
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency
Responsibilities for Maintaining Records about Individuals,'' (February
8, 1996), OFHEO has submitted a report describing the new system of
records covered by this notice to the House Committee on Government
Reform, the Senate Committee on Homeland Security and Governmental
Affairs, and the Office of Management and Budget. The proposed new
system of records described above is set forth in its entirety below.
Dated: April 2, 2008.
James B. Lockhart III,
Director.
OFHEO-10
SYSTEM NAME:
Reasonable Accommodation Information System.
SYSTEM LOCATION:
The Reasonable Accommodation Information System is located in the
Office of Federal Housing Enterprise Oversight, 1700 G Street, NW.,
Fourth Floor, Washington, DC 20552, and any alternate work site
utilized by employees of the Office of Federal
[[Page 19237]]
Housing Enterprise Oversight (OFHEO) or individuals assisting such
employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The Reasonable Accommodation Information System covers current and
former OFHEO employees and applicants for employment who have requested
reasonable accommodations under the Rehabilitation Act of 1973, and
employees who have identified the need for assistance in the event of
emergencies or evacuation procedures.
CATEGORIES OF RECORDS IN THE SYSTEM:
The Reasonable Accommodation Information System includes requests
for reasonable accommodations or assistance in the event of emergencies
or evacuation procedures; medical records; notes or records made or
compiled during consideration of requests for reasonable
accommodations; decisions on requests for reasonable accommodations;
records made to implement or track decisions on requests for reasonable
accommodations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Rehabilitation Act of 1973 (29 U.S.C. 791); 29 CFR Part 1630;
Executive Orders 13163 and 13164; and, Equal Employment Opportunity
Commission Policy Guidance on Executive Order 13164.
PURPOSES:
Information in this system will be used when considering, deciding
and implementing requests for reasonable accommodation made by OFHEO
employees and applicants for employment, and for emergency response
purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the conditions of disclosure under 5 U.S.C. 552a(b)
and in addition to the general routine uses identified in the Prefatory
Statement of General Routine Uses, 63 FR 9007 (February 23, 1998), it
shall be a routine use to disclose information contained in this system
for the purposes and to the users identified below:
1. To medical personnel to meet a bona fide medical emergency.
2. To OFHEO employees and others, including persons, consultants,
contractors, entities, vendors or suppliers, as necessary to make a
decision on a request for accommodation or to implement the decision.
3. To first responders and others as necessary to provide emergency
response or evacuation assistance to covered individuals.
4. To appropriate persons, consultants, contractors, entities or
others in the event of a breach of data contained in the system, as
necessary for the purposes of responding to and remedying such breach.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) to consumer reporting agencies as defined in the Fair
Credit Reporting Act (15 U.S.C. 1681a(f)), and in accordance with 31
U.S.C. 3711(e).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in both electronic and paper format. Paper
records are maintained in file folders. Computer files are maintained
on magnetic tape, CD, or other machine readable format.
RETRIEVABILITY:
Records are retrievable by the name of employee or applicant for
employment or some other personal identifier.
SAFEGUARDS:
Access is restricted to OFHEO employees who require the information
in performing their official duties. Access to computerized records is
limited, through use of access codes and entry logs, to those whose
official duties require access. Paper records are maintained in locked
cabinets.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with the
National Archives and
SYSTEM MANAGER AND ADDRESS:
EEO Director, Office of Federal Housing Enterprise Oversight, 1700
G Street, NW., Washington, DC 20552.
NOTIFICATION PROCEDURE:
Contact the Privacy Act Officer, Office of Federal Housing
Enterprise Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC
20552.
RECORD ACCESS PROCEDURE:
The OFHEO regulation for providing access to records appears at 12
CFR part 1702. If additional information or assistance is required,
contact the Privacy Act Officer, Office of Federal Housing Enterprise
Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC 20552.
CONTESTING RECORD PROCEDURES:
The OFHEO regulation for contesting records procedures appears at
12 CFR part 1702. If additional information or assistance is required,
contact the Privacy Act Appeals Officer, Office of Federal Housing
Enterprise Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC
20552.
RECORD SOURCE CATEGORIES:
The information contained in these records is provided directly by
the individual who is the subject of the record and official OFHEO
personnel or authorized representatives.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-7414 Filed 4-8-08; 8:45 am]
BILLING CODE 4220-01-P