[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22381-22383]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-8889]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer:

[[Page 22382]]

telephone 202-208-1317; e-mail [email protected].

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also includes the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/HRO-4

SYSTEM NUMBER:
    GSA/HRO-4.

SYSTEM NAME:
    Labor-Management Relations Files.

SYSTEM LOCATION:
    The system is in the Office of Human Resources Services at GSA 
(CPL) at 18th & F Streets, NW., Washington, DC 20405, and service and 
staff offices throughout GSA. The Offices are as follows:
    Central Office, Central Office Human Resources Division (CPL), 
General Services Administration, 1800 F Street, NW., Washington, DC 
20405. (202) 501-0040.
    National Capital Region, Human Resources Office (WCP), General 
Services Administration, 7th and D Streets, SW., Washington, DC 20407. 
(202) 708-5335.
    New England Region, Human Resources Office (1CP), General Services 
Administration, 10 Causeway Street, Boston, MA 02222. (617) 565-6634.
    Northeast and Caribbean Region, Human Resources Office (2AR), 
General Services Administration, 26 Federal Plaza, New York, NY 10278. 
(212) 264-8138.
    Mid-Atlantic Region, Human Resources Office (3CP), General Services 
Administration, The Strawbridge Building, 20 North Eighth Street, 
Philadelphia, PA 19107-3191. (215) 446-4951.
    Southeast Sunbelt Region, Office of Human Resources (4AH), General 
Services Administration, 77 Forsyth Street, Suite 650, Atlanta, GA 
30303. (404) 331-3186.
    Great Lakes Region, Human Resources Office (5CP), General Services 
Administration, 230 South Dearborn Street, Chicago, IL 60604. (312) 
353-5550.
    The Heartland Region, Human Resources Office (6CP), General 
Services Administration, 1500 East Bannister Road, Kansas City, MO 
64131. (816) 926-7206.
    Greater Southwest Region, Human Resources Office (7CP), General 
Services Administration, 819 Taylor Street, Room 9A00, Forth Worth, TX 
76102. (817) 978-3190.
    Region 8 Human Resource Office (7CP-8), W. 6th Avenue & Kipling 
Street, Room: 210, Lakewood, CO 80225-0000.
    Pacific Rim Region, Human Resources Office (9CP), General Services 
Administration, 450 Golden Gate Avenue, San Francisco, CA 94100. (415) 
744-5185.
    Auburn On-Site Support Group (9CPA), 400 15th Street, SW., Room: 
1008, Auburn, WA 98001.

PERSONS COVERED BY THE SYSTEM:
    GSA employees who are union officials or who are in an exclusively 
recognized union. It includes GSA employees who file a grievance under 
the negotiated grievance procedure.

TYPES OF RECORDS IN THE SYSTEM:
    Records include:
    1. List of employees who are elected or appointed as National union 
officers or officials.
    2. National arbitration awards based on an employee or union 
grievance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Authority for maintaining the system comes from 5 U.S.C. Chapter 
71.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING TYPES OF 
USERS AND THEIR PURPOSE IN USING THEM:
    a. To identify and record employees who are included in an 
exclusively recognized union, are under dues withholding, are elected 
or appointed as union officers, whose grievances have been resolved by 
arbitration, and who use official time for representing employees.
    b. To the Department of Labor in carrying out its functions 
regarding labor-management relations in the Federal service.
    c. To officials of labor organizations recognized under Pub. L. 95-
454, when needed for their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting working 
conditions.
    d. In any legal proceeding, where pertinent, to which GSA is a 
party before a court our administrative body.
    e. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    f. By the Office of Personnel Management in producing descriptive 
statistics to support the function for which the records are collected 
and maintained or for related work force studies. While published 
statistics and studies do not identify individuals, in some instances 
data elements in a study may be structured so as to allow an individual 
to be identified by inference.
    g. To disclose information to the Office of Management and Budget 
in reviewing private relief legislation at any stage of the clearance 
process.
    h. To disclose information to officials of the Merit System 
Protection Board, including the Office of Special Counsel; the Federal 
Labor Relations Authority and its General Counsel; or the Equal 
Employment Opportunity Commission when requested in performing official 
duties.
    i. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    j. To a Member of Congress or staff on behalf of and at the 
requests of the individual who is the subject of the record.
    k. To the extent that official personnel records in the custody of 
GSA are covered within systems of records published by the Office of 
Personnel Management as Government-wide system, they are considered 
part of the Government-wide system. Other official personnel records 
covered by notices published by GSA and considered to be separate 
systems of records may be transferred to the Office of Personnel 
Management under official personnel programs and activities as a 
routine use.
    l. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    m. To the National Archives and Records Administration (NARA) for 
records management purposes.
    n. To appropriate agencies, entities, and persons when (1) The 
Agency suspects or has confirmed that the

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security or confidentiality of information in the system of records has 
been compromised; (2) the Agency has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by GSA or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with GSA's efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and/or system generated inquiries are stored in file 
cabinets.

RETRIEVABILITY:
    The records are filed numerically and/or alphabetically by name.

SAFEGUARDS:
    When not in use by an authorized person, the records are stored in 
locked metal file cabinets or in secured rooms.

RETENTION AND DISPOSAL:
    The Office of Human Resources Services disposes of the records as 
scheduled in the HB, GSA Records Maintenance and Disposition System 
(OAD P 1820.2A).

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Labor Relations Division (CPL), Office of Human Resources 
Services, 1800 F Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURE:
    Current employees may obtain information about whether they are a 
part of the system by contacting the designated office where the action 
was processed.

RECORD ACCESS PROCEDURES:
    Requests from current employees to review information about 
themselves should be directed to the designated office where the action 
was processed. For the identification required, see 41 CFR part 105-64.

PROCEDURE TO CONTEST A RECORD:
    GSA rules for reviewing a record, contesting the content, and 
appealing an initial decision are 41 CFR part 105-64.

RECORD SOURCES:
    Officials who manage records pertaining to employees who are union 
officials or in an exclusively recognized union and employees who have 
filed a grievance under the negotiated grievance procedure.

 [FR Doc. E8-8889 Filed 4-24-08; 8:45 am]
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