[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22408-22409]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-8928]
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GENERAL SERVICES ADMINISTRATION
Privacy Act of 1974; Notice of Updated Systems of Records
AGENCY: General Services Administration.
ACTION: Notice.
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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are
relevant, necessary, accurate, up-to-date, covered by the appropriate
legal or regulatory authority, and in response to OMB M-07-16. This
notice is a compilation of updated Privacy Act system of record
notices.
DATES: Effective May 27, 2008.
FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act
Officer: telephone 202-208-1317; e-mail [email protected].
ADDRESSES: GSA Privacy Act Officer (CIB), General Services
Administration, 1800 F Street, NW., Washington, DC 20405.
SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide
review of its Privacy Act systems of records. As a result of the review
GSA is publishing updated Privacy Act systems of records notices.
Rather than make numerous piecemeal revisions, GSA is republishing
updated notices for one of its systems. Nothing in the revised system
notices indicates a change in authorities or practices regarding the
collection and maintenance of information. Nor do the changes impact
individuals' rights to access or amend their records in the systems of
records. The updated system notices also include the new requirement
from OMB Memorandum M-07-16 regarding a new routine use that allows
agencies to disclose information in connection with a response and
remedial efforts in the event of a data breach.
Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PPFM-6
SYSTEM NAME:
Employee Credit Reports.
SYSTEM LOCATION:
The system is located in the General Services Administration,
Heartland Finance Center, Financial Information Control Division, 1500
East Bannister Road, Kansas City, MO 64131.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former employees and/or contractors who have refused to
abide by the terms of their training agreement or other employment-
related contracts, and thereby have incurred a liability to the
Government. When appropriate, similar information is gathered on their
spouses.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information that may be stored includes but is not limited to, name
and address, age, number of dependents, name of employer, nature of
business, position held/time held, full or part-time employment, net
worth and what it consists of, annual earned income, other income,
reputation, credit record, financial records, and personal history. The
records are used in GSA to investigate employees who default on
employment-related contracts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3711(e).
PURPOSE:
To assemble and maintain information on individuals who are
indebted to GSA and other Federal entities for the purpose of effecting
enforced collections from the debtors. The information contained in the
records is maintained for the purpose of taking action to facilitate
collection and resolution of debts using various methods, including,
but not limited to, requesting repayment of debt by telephone or in
writing, pursuing offset, administrative wage garnishment, centralized
salary offset, referral to collection agencies or litigation, and using
other collection or resolution methods authorized or required by law.
The information is also maintained for the purpose of providing
collection information about the debt to other Federal entities
collecting the debt, and providing statistical information on debt
collection operations.
ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND
THEIR PURPOSE FOR USING THE SYSTEM:
a. In any legal proceeding, where pertinent, to which GSA is a
party before a court or administrative body.
b. To authorized officials engaged in investigating or settling a
grievance, complaint, or appeal filed by an individual who is the
subject of the record.
c. To a Federal agency in connection with the hiring or retention
of an employee; the issuance of a security clearance; the reporting of
an investigation; the letting of a contract; or the issuance of a
grant, license, or other benefit to the extent that the information is
relevant and necessary to a decision.
d. To the Office of Personnel Management (OPM), the Office of
Management and Budget (OMB), or the Government Accountability Office
(GAO) when the information is required for program evaluation purposes.
e. To a Member of Congress or staff on behalf of and at the request
of the individual who is the subject of the record.
f. To an expert, consultant, or contractor of GSA in the
performance of a Federal duty to which the information is relevant.
g. To the National Archives and Records Administration (NARA) for
records management purposes.
h. To appropriate agencies, entities, and persons with (1) the
Agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by GSA or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with GSA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The paper records are maintained in file folders and/or boxes and
stored in filing cabinets or file room until archived at NARA, or in
electronic form in computers or other electronic media.
[[Page 22409]]
RETRIEVABILITY:
Records are retrieved by name or by identifying number.
SAFEGUARDS:
Records are stored in guarded buildings and/or in areas controlled
by authorized personnel. Computer files are protected by the use of
passwords and other appropriate security measures. Only persons given
authority to do so handle this information.
RETENTION AND DISPOSAL:
The records are disposed of as scheduled in the handbook GSA
Records Maintenance and Disposition System (CIO P 1820.1).
SYSTEM MANAGER AND ADDRESS:
Director, Financial Information Control Division (6BCD), Heartland
Finance Center, 1500 East Bannister Road, Kansas City, MO 64131.
NOTIFICATION PROCEDURE:
Obtain this information from the office named above.
RECORD ACCESS PROCEDURES:
See 41 CFR, part 105-64 for the procedures.
RECORD SOURCE CATEGORIES:
Credit companies, individuals, employers/supervisors, former
employers, banks, and GSA credit investigators.
[FR Doc. E8-8928 Filed 4-24-08; 8:45 am]
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