[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22414-22415]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-8934]
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GENERAL SERVICES ADMINISTRATION
Privacy Act of 1974; Notice of Updated Systems of Records
AGENCY: General Services Administration.
ACTION: Notice.
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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are
relevant, necessary, accurate, up-to-date, covered by the appropriate
legal or regulatory authority, and in response to OMB M-07-16. This
notice is a compilation of updated Privacy Act system of record
notices.
DATES: Effective May 27, 2008.
FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act
Officer: telephone 202-208-1317; e-mail [email protected].
ADDRESSES: GSA Privacy Act Officer (CIB), General Services
Administration, 1800 F Street, NW., Washington, DC 20405.
SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide
review of its Privacy Act systems of records. As a result of the review
GSA is publishing updated Privacy Act systems of records notices.
Rather than make numerous piecemeal revisions, GSA is republishing
updated notices for one of its systems. Nothing in the revised system
notices indicates a change in authorities or practices regarding the
collection and maintenance of information. Nor do the changes impact
individuals' rights to access or amend their records in the systems of
records. The updated system notices also include the new requirement
from OMB Memorandum M-07-16 regarding a new routine use that allows
agencies to disclose information in connection with a response and
remedial efforts in the event of a data breach.
Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PBS-5
SYSTEM NAME:
eLease.
SYSTEM LOCATION:
The system records and documents are maintained at the Enterprise
Service Center of the GSA Public Buildings Service (PBS). Contact the
System Manager for additional information.
SYSTEM LOCATION:
The system maintains information on individuals, as well as
businesses, who have made an offer on a PBS lease solicitation or who
have entered into a contract with PBS regarding a building lease.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system maintains information required throughout the lifecycle
of a PBS building lease including information about leases, offerors,
and lessors. In addition to business contact and identification
information (address, telephone number, and Taxpayer Identification
Number (TIN)), the system includes personal information on individuals
who use personal contact and identification information (home address,
telephone, e-mail, and fax numbers, and Social Security Number) for
business purposes as sole proprietors.
AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
Federal Property and Administrative Services Act, as amended (40
U.S.C. Sec. 585).
PURPOSE:
To establish and maintain a system for operating, controlling, and
managing the Federal property leasing program; tracking leasing
projects and workflow activities; and managing associated documents.
ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND
THEIR PURPOSE FOR USING THE SYSTEM:
System information may be accessed and used by authorized GSA
employees and contractors to conduct official duties associated with
Federal government building leases. Information from this system may be
disclosed as a routine use:
a. In any legal proceeding, where pertinent, to which GSA is a
party before a court or administrative body.
b. To a Federal, State, local, or foreign agency responsible for
investigating, prosecuting, enforcing, or carrying out a statute, rule,
regulation, or order when GSA becomes aware of a violation or potential
violation of civil or criminal law or regulation.
c. To duly authorized officials engaged in investigating or
settling a grievance, complaint, or appeal filed by an individual who
is the subject of the record.
d. To the Office of Personnel Management (OPM), the Office of
Management and Budget (OMB), the Government Accountability Office (GAO)
or other Federal agency when the information is required for program
evaluation purposes.
e. To another Federal agency in connection with the hiring or
retention of an employee; the issuance of a security clearance; the
reporting of an investigation; clarifying a job; the letting of a
contract; or the issuance of a grant, license, or other benefit to the
extent that the information is relevant and necessary to a decision.
f. To a Member of Congress or his or her staff on behalf of and at
the request of the individual who is the subject of the record.
g. To an expert, consultant, or contractor of GSA in the
performance of a Federal duty to which the information is relevant.
h. To the National Archives and Records Administration (NARA) for
records management purposes.
i. To appropriate agencies, entities, and persons when (1) The
Agency suspects or has confirmed that the security or confidentiality
of
[[Page 22415]]
information in the system of records has been compromised; (2) the
Agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by GSA or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with GSA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
System records and documents are electronically stored on servers
and/or compact discs.
RETRIEVABILITY:
Records may be retrieved by name and/or other personal identifier
or appropriate type of designation.
SAFEGUARDS:
System records are safeguarded in accordance with the requirements
of the Privacy Act, the Computer Security Act, and the eLease System
Security Plan. Technical, administrative, and personnel security
measures are implemented to ensure confidentiality and integrity of the
data. Security measures include password protections, assigned roles,
and transaction tracking.
RETENTION AND DISPOSAL:
Disposition of records will be according to the National Archives
and Records Administration (NARA) guidelines, set forth in the GSA
Records Maintenance and Disposition System (OAD P 1820.2A) handbook.
SYSTEM MANAGER AND ADDRESS:
eLease Program Manager, Systems Development Division (PGAB), Office
of the PBS Chief Information Officer, General Services Administration,
1800 F Street, NW., Washington DC 20405.
NOTIFICATION PROCEDURES:
Individuals may obtain information about their records from the
eLease Program Manager at the above address.
RECORD ACCESS PROCEDURES:
Requests from individuals for access to their records should be
addressed to the eLease Program Manager. GSA rules for individuals
requesting access to their records are published in 41 CFR part 105-64.
CONTESTING RECORD PROCEDURES:
Individuals may contest their records' contents and appeal
determinations according to GSA rules published in 41 CFR part 105-64.
RECORD SOURCE CATEGORIES:
Information is obtained from individuals who are offerors or
lessors of GSA PBS building leases.
[FR Doc. E8-8934 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P