[Federal Register: May 15, 2009 (Volume 74, Number 93)]
[Notices]
[Page 22896-22898]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15my09-38]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0065]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to Amend a System of Records.
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SUMMARY: The Defense Logistics Agency is proposing to amend a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
June 15, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: May 12, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.50
System name:
Facility Access Records (November 23, 2005, 70 FR 70796).
Changes:
* * * * *
System location:
Delete entry and replace with ``Staff Director, Public Safety,
Headquarters Defense Logistics Agency, ATTN: DES-S, 8725 John J.
Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and the Defense
Logistics Agency field activities. Official mailing addresses are
published as an appendix to DLA's compilation of systems of records
notices.''
* * * * *
Storage:
Delete entry and replace with ``Records are maintained in paper
file folders and on electronic storage media.''
* * * * *
Safeguards:
Delete entry and replace with ``Records are maintained in areas
accessible only to DLA Headquarters, field activities security
supervisory, and staff personnel who use the records to perform their
duties. All records are maintained on closed military installations
with security force personnel performing installation access control
and random patrols. Common Access Cards and personal identification
numbers are used to authenticate authorized desktop and laptop computer
users. Computer servers are scanned quarterly or monthly to assess
system vulnerabilities. Systems security updates are accomplished
daily. The computer files are password protected with access restricted
to authorized users with a need for the information. Records are
secured in locked or guarded buildings, locked offices, or locked
cabinets during non duty hours, with access restricted during duty
hours to authorized users with a need for the information.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Chief, Security Operations
Divisions, Office of Public Safety, Headquarters, Defense Logistics
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA field activity
responsible for the operation of security forces and staff at the DLA
field activity.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether this system of records contains information about them should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221 or the Privacy Act Office of the DLA
field activity involved. Official mailing addresses are published as an
appendix to DLA's compilation of systems of records notices.''
Written requests for information should contain name, Social
Security Number (SSN), mailing address and telephone number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking to access
records about themselves contained in this system of records should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221 or the Privacy Act Office of the DLA
field activity involved. Official mailing addresses are published as an
appendix to DLA's compilation of systems of records notices.
Written requests for information should contain name, Social
Security Number (SSN), mailing address and telephone number.''
[[Page 22897]]
Contesting record procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S500.50
System name:
Facility Access Records.
System location:
Staff Director, Public Safety, Headquarters Defense Logistics
Agency, ATTN: DES-S, 8725 John J. Kingman Road, Stop 6220, Fort
Belvoir, VA 22060-6221, and the Defense Logistics Agency field
activities. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.
Categories of individuals covered by the system:
Defense Logistics Agency (DLA) civilian and military personnel,
contractor employees, and individuals requiring access to DLA-
controlled installations or facilities. The system also contains data
on children of civilian employees, military personnel, and contractors
where the parents have requested that a child identification badge be
issued.
Categories of records in the system:
The system contains documents relating to requests for and issuance
of facility entry badges and passes and motor vehicle registration. The
records contain individual's name; Social Security Number; physical and
electronic duty addresses; physical and electronic home addresses; duty
and home telephone numbers; emergency-essential status; date and place
of birth; citizenship; badge number, type of badge, and issue and
expiration dates; facility identification and user codes and dates and
times of building entry; current photograph; physical descriptors such
as height, hair and eye color; blood type; fingerprint data; handicap
data; security clearance data; personal vehicle description to include
year, make, model, and vehicle identification number; State tag data;
operator's permit data; inspection and insurance data; vehicle decal
number, parking lot assignment; parking infractions; the fact of
participation in mass transit programs; emergency contact data; and
names of children registered at DLA child development centers.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations, 5 U.S.C. 6122, Flexible
schedules, agencies authorized to use; 5 U.S.C. 6125, Flexible
schedules, time recording devices; 10 U.S.C. 133, Under Secretary of
Defense for Acquisition, Technology, and Logistics; 23 U.S.C. 401 et
seq., National Highway Safety Act of 1966; E.O. 9397 (SSN); and E.O.
10450, Security Requirements for Government Employees.
Purpose(s):
Information is maintained by DLA police and public safety personnel
is used to control access into DLA-managed installations, buildings,
facilities, and parking lots; to manage reserved, handicap and general
parking; to verify security clearance status of individuals requiring
entry into restricted access areas; to account for building occupants
and to effect efficient evacuation during simulated and actual threat
conditions; to relay threat situations and conditions to DoD law
enforcement officials for investigative or evaluative purposes; and to
notify emergency contact points of situations affecting a member of the
workforce. Names of children registered at DLA child care centers are
collected to notify the caregivers of emergencies affecting parents and
to identify the children who may require special accommodations due to
that emergency. In support of morale programs and when requested by
parents, critical descriptive data and a current photograph of their
child are captured for parental use should a child go missing.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of
DLA's compilation of systems of records notices apply to this system
except for information collected on children.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records:
Storage:
Records are maintained in paper file folders and on electronic
storage media.
Retrievability:
Retrieved by name, Social Security Number, facility or user code,
or decal number.
Safeguards:
Records are maintained in areas accessible only to DLA
Headquarters, field activities security supervisory, and staff
personnel who use the records to perform their duties. All records are
maintained on closed military installations with security force
personnel performing installation access control and random patrols.
Common Access Cards and personal identification numbers are used to
authenticate authorized desktop and laptop computer users. Computer
servers are scanned quarterly or monthly to assess system
vulnerabilities. Systems security updates are accomplished daily. The
computer files are password protected with access restricted to
authorized users with a need for the information. Records are secured
in locked or guarded buildings, locked offices, or locked cabinets
during non duty hours, with access restricted during duty hours to
authorized users with a need for the information.
Retention and disposal:
Vehicle registration records are destroyed when superseded or upon
normal expiration or 3 years after revocation; individual badging and
pass records are destroyed upon cancellation or expiration or 5 years
after final action to bar from facility.
System manager(s) and address:
Chief, Security Operations Divisions, Office of Public Safety,
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers
within the DLA Field Activity responsible for the operation of security
forces and staff at the DLA field activity.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about them should address written inquiries to the
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 or
the Privacy Act Office of the DLA Field Activity involved. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Written requests for information should contain name, Social
Security Number (SSN), mailing address and telephone number.
[[Page 22898]]
Record access procedures:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 or the
Privacy Act Office of the DLA field activity involved. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.
Written requests for information should contain name, Social
Security Number (SSN), mailing address and telephone number.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Data is supplied by the individual and public safety personnel.
Data for child identification badges is provided by the parent.
Exemptions claimed for the system:
None.
[FR Doc. E9-11354 Filed 5-14-09; 8:45 am]
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