[Federal Register Volume 74, Number 95 (Tuesday, May 19, 2009)]
[Notices]
[Pages 23415-23422]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-11624]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
[Funding Opportunity Number: HHS-2009-IHS-CYP-0001]
Office of Clinical and Preventive Services; Children and Youth
Projects; Announcement Type: New Cooperative Agreement CFDA Number:
93.933
Key Dates:
Letter of Intent Deadline: May 28, 2009.
Application Receipt Deadline: June 25, 2009.
Anticipated Application Review Date: July 22-24, 2009.
Application Notification: August 3-12, 2009.
Earliest Anticipated Start Date: September 16, 2009.
I. Funding Opportunity Description
The Indian Health Service (IHS) announces a full competition for
cooperative agreements for Children and Youth Projects (CYP)
established to assist Federally-recognized Tribes, Tribal organizations
and urban Indian organizations serving American Indian and Alaska
Native (AI/AN) children and youth. These cooperative agreements are
established under the authority of the Indian Health Care Improvement
Act, 25 U.S.C. 1621(o), and Section 301(a) of the Public Health Service
Act, as amended. This program is described at 93.933 in the Catalog of
Federal Domestic Assistance. In 2003, and again in 2006, the IHS,
Office of the Director provided up to three years of support for the
Child and Youth Health Initiative (CYHI) and CYP respectively. Twenty-
three programs in rural, remote and urban AI/AN communities were
awarded with additional funding support from the Administration for
Native Americans (ANA) partnership in the first project period and
eleven projects in the second project period. These community projects
characterized varied approaches to promoting the health and well-being
of AI/AN youth. The current announcement seeks to expand the reach into
new communities and/or enhance existing programs.
The purpose of the CYP is to assist Federally recognized Tribes,
Tribal organizations and urban Indian
[[Page 23416]]
organizations in promoting healthy practices for AI/AN school age
children in community settings. This will be accomplished through
community designed public health approaches in community, school and
afterschool settings. The Maternal and Child Health (MCH) Program has
determined that cooperative agreements are the funding mechanism best
suited for the projects to achieve agency and MCH programmatic goals.
The IHS MCH Program goals are: (1) To support a mind/body/spirit
context of well-being for AI/AN children and youth in settings with
their peers; (2) to promote age-appropriate healthy nutrition and food
choices; (3) to emphasize cardiovascular fitness and age-appropriate
healthy weight status; and (4) to promote age-appropriate developmental
and social skills for optimal child and adolescent mental health.
Program goals additionally seek to promote academic success. MCH
Program goals encourage support of group and peer activities that are
informed by local culture and traditional knowledge. Program goals
emphasize activities conducted in appropriate settings and safe
environments. Native language and the fostering of intergenerational
relationships are considered to be part of program development and
enhancement. The MCH programmatic goals align with the ``Healthy People
2010'' goals and sub-objectives for children and youth. Goals specific
to the 2009 Child and Youth Projects are as follows:
A. Newly funded projects will demonstrate quality process, impact
and outcome data within two years of initial start-up.
B. Established and or previously funded projects (those with at
least two years of documented project evaluation data) will
demonstrate, within two years of this funding, how data is being used
for developing or refining direct services, public health approaches,
school-linked activities and/or policies addressing children and youth.
C. Project activities must include school age children and youth (5
to 19 years of age) specific community services in one or more settings
including, for example: Summer programs, camps, seasonal activities,
before and after school programs, school-linked activities and clinic-
linked activities with a community outreach focus.
D. Projects that link health activities and foster native language;
the imparting of traditional cultural values and practices; parent and
family involvement; and intergenerational and peer mentoring are
encouraged.
E. Projects designed to change health behaviors by modifying the
environment and/or implementing/enforcing policies and procedures are
encouraged.
Projects will be funded in one of three categories. Community capacity,
size of the target population, and project reach and complexity vary.
Funds will be made available for small projects to be funded at
$25,000, for medium projects to be funded at $50,000, and for larger
projects to be funded at $75,000 per year for up to a total of five
years.
Note: For any current CYP grantees under separate awards that
wish to apply for this funding period, September 16, 2009-September
15, 2014, grantee must not have overlapping award dates. If a
funding date overlaps, grantee must terminate from current awards or
have the newly funded grant amount reduced to avoid dual funding.
This announcement applies to new and existing applicants. For
additional information or clarification, please contact Ms. Michelle
Bulls, Grants Policy Officer at (301) 443-6528.
II. Award Information
Type of Awards: Cooperative Agreement (CA).
Estimated Funds Available: The total amount identified for fiscal
year (FY) 2009 is approximately $600,000. The awards are for 60 months
in duration. The average award for Category I is approximately $25,000.
The average award for Category II is approximately $50,000. The average
award for Category III is approximately $75,000. In fiscal year 2010 an
estimated $600,000 is available for continuation awards based on
progress and availability of funds.
Categories of Cooperative Agreement (CA) covered under this
announcement:
Category I--Small CYP: Approximately 16% of funds are
available to fund up to four awards for the Small CYP. Individual
awards are for up to $25,000.
Category II--Medium CYP: Approximately 34% of funds are
available to fund up to four awards for the Medium CYP. Individual
awards are for up to $50,000.
Category III--Large CYP: Approximately 50% of funds are
available to fund up to four awards for the Large CYP considered
``experienced'' as determined in the application under past and current
activities documenting the history of the planning, implementation, and
evaluation of previous projects for this target population. These large
individual awards are for up to $75,000.
Anticipated Number of Awards: 12.
Project Period: September 16, 2009-September 15, 2014, 60 months.
The CA will be a 12-month budget period with five project years.
Category I--Small CYP--five years beginning on or about
September 16, 2009.
Category II--Medium CYP--five years beginning on or about
September 16, 2009.
Category III--Large CYP--five years beginning on or about
September 16, 2009.
Award Amount: $25,000, $50,000 or $75,000 per year.
Category I--Small CYP--$25,000.
Category II--Medium CYP--$50,000.
Category III--Large CYP--$75,000.
Future continuation awards within the project period will be based on
satisfactory performance. This includes the collection and reporting of
evaluation data. Continuation is based on the availability of funding
and continuing needs of the IHS. These annual non-competitive
continuation applications will be submitted for Year II through V
funding.
Maximum Funding Level: The maximum funding level includes both
direct and indirect costs. Application budgets which exceed the maximum
funding level or project period identified for a project category will
not be reviewed. Applicants seeking funding in more than one category
will not be reviewed.
Programmatic Involvement: The cooperative agreement will have
substantial oversight to ensure evaluation of best practices and high
quality performance in sustaining capacity of the CYP.
A. Cooperative Agreement Awardee Activities for all Categories: The
letter of intent and the application should state the requested budget
category (small, medium, or large).
Applicant should document in the letter of intent and the
application the following in justifying the requested budget category:
Contact frequency, duration and intensity:
Program frequency--daily to once or twice a year event.
Duration--minutes, hours, full day, full week.
Intensity--interpersonal level of staff engagement,
including one-on-one, small group, large group.
Reach and impact in the community:
Reach--single or multiple settings.
Impact--altering utilization/attendance/key health
indicators.
Target population:
[[Page 23417]]
Broad or narrow target population and catchment area.
Size of target population of less than 50 children
annually, more than 50 children annually, or more than 100 children
annually.
B. Substantial Involvement Description for Cooperative Agreement
Activities for Category I--Small CYP: The CA Category I--Small CYP
awardee (Tribe, Tribal organization or urban Indian organization) will
be responsible for activities listed under C. IHS will be responsible
for activities listed under F. A contractor will be hired by MCH to
assist in the oversight in Category I. Oversight includes assurances to
promote evaluation of best practices and high quality performance in
sustaining the Children and Youth Grant Programs. The contractor will
be responsible in reporting to the IHS CYP project officer on the
progress and issues of the cooperative agreement awardee.
C. Cooperative Agreement Awardee Activities for Category I--Small
CYP: Provide a coordinator who has the authority, responsibility, and
expertise to plan, implement, and evaluate the project. Position may be
existing or new part-time or split duties. Where available, projects
should demonstrate coordination with other children and youth services
in the recipient's Tribe, Tribal organization or urban Indian
organization, Tribal health department, advisory committee/children's
coalition, and/or community-based program in order to maximize
opportunities and share resources. Demonstrate awareness of where to
find data sources including: Health, child welfare, educational, and
psycho-social data descriptive of the children and youth population
being served, including those at risk. Develop a work plan based on
community need, health data and prioritized for prevention and
wellness. This would include specific process measures and action steps
to accomplish each. Show how project will be implemented and evaluated
to reduce risk and promote wellbeing. During the first year of funding,
focus should be built around the development of an action plan for
evaluation of proposed activities. Implement project to gain visibility
and further collaboration in the community. Present evaluation findings
of the project's effect on the recipients, key staff and other
community stakeholder(s) as proposed. The project coordinator will
collaborate in planning and hosting a one day site visit in Year I and
Year III by the IHS project officer, and IHS contractor. The project
coordinator will budget for and attend a project Year II and Year IV
training meeting with other awardees, IHS CYP project officer, and IHS
contractor. The Year II meeting may be in conjunction with a national
IHS meeting. Conference calls and e-mail communication individually and
through a group listserv is expected. The project coordinator will
collaborate with the IHS CYP project officer in timely submission of
required reports.
D. Substantial Involvement Description for Cooperative Agreement
Activities for Category II--Medium and Category III--Large CYP: For
these categories, awardee (Tribe, Tribal organization or urban Indian
organization) will be responsible for activities listed under E. IHS
will be responsible for activities listed under F. A contractor will be
hired by MCH to assist in the oversight. Oversight includes assurances
to promote best practices and high quality performance in sustaining
the CYP. The contractor will be responsible for reporting to the IHS
CYP project officer on the progress and issues of the cooperative
agreement awardee.
E. Cooperative Agreement Awardee Activities for Category II--Medium
and Category III--Large CYP: Where available, demonstrate how
coordination will take place with child and youth programs in the
recipient's community and region. This may include Tribal and urban
Indian organizations, health departments, epidemiology centers (EC),
the State MCH Bureau (Title V) and or other community-based programs to
serve to maximize resources and enhance sustainability. Provide a
coordinator who has the authority, responsibility, and expertise to
plan, implement and evaluate the project, and show that percentage of
time devoted to project is commensurate with the list of objectives,
activities, and evaluation activities. Position is expected to be .75
full time equivalent (FTE) to 1.0 FTE. Review health, child welfare,
and educational, and/or psycho-social data descriptive of children and
youth population being served, including those at greatest risk.
Monitor program data internally or demonstrate collaboration on data
monitoring for purposes of program evaluation. Develop a work plan
based on community need, health data and prioritized for prevention and
wellness. This would include specific process objectives and action
steps to accomplish each. A core set of indicators would be jointly
agreed upon by the project and the IHS project officer. Develop,
implement, and evaluate a proven or promising project to reduce risk
and promote well being in children and youth target population. Any
planning phase should be near completion or already completed by the
start of Year I. Implement project with intent to gain visibility and
further collaboration in the community through reporting to a health
board or child advisory committee. Evaluate the effect of the project
on the recipients, key staff and other children and youth community
stakeholders. The project coordinator will assist with the development
of an agenda and plan for a one day site visit in Year I and Year III
by IHS project officer and IHS contractor. The project coordinator will
budget for and attend a project Year II and Year IV training meeting
with other awardees, IHS CYP project officer and IHS contractor. The
Year II meeting may be in conjunction with a national IHS meeting.
Conference calls and e-mail communication individually and through a
group listserv is expected. The project coordinator will collaborate
with the IHS CYP project officer in timely submission of required
reports.
F. Indian Health Service Cooperative Agreement Activities for all
Funded Projects: The IHS MCH Coordinator or designee will serve as
project officer for the CYP. The MCH program will provide consultation
and technical assistance. Technical assistance also includes assistance
in program implementation, marketing, evaluation, reporting, and
sharing with other awardees. An IHS contractor (designated by the MCH
program) will be responsible for technical assistance oversight,
monitoring reporting of projects, conference calls, a listserv, and
site visits. The IHS contractor serves as a technical liaison to the
IHS MCH program and the CYP Cooperative Agreement Awardee. The IHS and
the contractor will coordinate a Year I and Year III site visit, a Year
II and Year IV training workshop for the project coordinators to share
lessons learned, successes, new community strategies in children and
youth health promotion, and best practices. Year III a second site
visit will take place and in Year IV a second training/meeting will be
held for all grantees.
III. Eligibility Information
A. Eligible Applicant, the AI/AN must be one of the following:
A Federally recognized Indian Tribe; Tribal organization; or urban
Indian organization as defined by 25 U.S.C. 1652. Only one application
per Tribe or Tribal organization is allowed. Applicants may only apply
for one category. Submit documentation of non-profit status. There is
no requirement for minimum target population size for
[[Page 23418]]
Category I and II applicants. Age range is between 5 to 19 years of age
for the school age population. Category III applicants must serve a
minimum target population size of 100 to 150 children and youth
annually, between 5 to 19 years of age for the so-called school age
population.
B. Cost Sharing or Matching--The CYP does not require matching
funds or cost sharing.
C. Other Requirements
The following documentation is required (if applicable):
Tribal Resolution--A resolution of the Indian Tribe served by the
project must accompany the application submission. This can be attached
to the electronic application. An Indian Tribe that is proposing a
project affecting another Indian Tribe must include resolutions from
all affected Tribes to be served. Applications by Tribal organizations
will not require a specific Tribal resolution if the current Tribal
resolution(s) under which they operate would encompass the proposed
grant activities. Draft resolutions are acceptable in lieu of an
official resolution. However, an official signed Tribal resolution must
be received by the Division of Grants Operations (DGO) prior to the
beginning of the Application Review (July 22-24, 2009). If an official
signed resolution is not received by July 27, 2009, the application
will be considered incomplete, ineligible for review, and returned to
the applicant without consideration. Applicants submitting additional
documentation after the initial application submission are required to
ensure the information was received by the IHS by obtaining
documentation confirming delivery (i.e. FedEx tracking, postal return
receipt, etc.).
Nonprofit organizations must submit a copy of the 501(c)(3)
Certificate. Ineligible applications include requesting for water,
sanitation, and waste management; tuition, fees, or stipends for
certification or training of staff to provide direct services, the pre-
planning, design, and planning of construction for facilities and those
seeking funding in two categories.
IV. Application and Submission Information
A. Address to Request Application Package HHS-2009-IHS-CYP-0001.
Application package (HHS-2009-IHS-CYP-0001) may be found in
Grants.gov. Information regarding the Letter of Intent and the
electronic application process may be obtained from:
------------------------------------------------------------------------
Program contact Grants contact
------------------------------------------------------------------------
Ms. Judith Thierry, D.O., M.P.H., Ms. Norma Jean Dunne, Division
Office of Clinical and Preventive of Grants Operations, Indian
Services, Indian Health Service, 801 Health Service, 801 Thompson
Thompson Avenue, Suite 300, Rockville, Avenue, TMP 360, Rockville,
Maryland 20852, (301) 443-5070, Fax: Maryland 20852, (301) 443-
(301) 594-6213. 5204, Fax: (301) 443-9602.
------------------------------------------------------------------------
The entire application kit is also available online at: http://www.grants.gov
B. Content and Form of Application Submission if prior approval was
obtained for paper submission:
Be single-spaced.
Be typewritten.
Have consecutively numbered pages.
If unable to submit electronically, submit using a black
type not smaller than 12 characters per one inch.
Submit on one side only of standard size 8\1/2\
x 11 paper.
Do not tab, glue, or place in a plastic holder.
Contain a narrative that does not exceed 20 typed pages
that includes the other submission requirements below. (The 20-page
narrative does not include the work plan, standard forms, Tribal
resolutions (if necessary), table of contents, budget, budget
justifications, multi-year narratives, multi-year budget, multi-year
budget justifications, and/or other appendix items.)
1. One Page Abstract, Introduction and Need for Assistance.
2. Project Objective(s), Approach, and Work Plan.
3. Project Evaluation.
4. Organizational Capabilities, Key Personnel and Qualifications.
5. Categorical Budget and Budget Justification by Item.
Public Policy Requirements: All Federal-wide public policies apply
to IHS grants with the exception of the Lobbying and Discrimination
Policy.
C. Submission Dates and Times
Applications must be submitted electronically through Grants.gov by
close of business Thursday June 25, 2009. If technical issues arise and
the applicant is unable to successfully complete the electronic
application process, the applicant must contact Grants Policy staff
fifteen days prior to the application deadline and advise them of the
difficulties you are having submitting your application online. The
Grants Policy staff will determine whether you may submit a paper
application (original and two copies). The grantee must obtain prior
approval, in writing, from the Grants Policy staff allowing the paper
submission. Otherwise, applications not submitted through Grants.gov
may be returned to the applicant and will not be considered for
funding.
As appropriate, paper applications (original and two copies) are
due by Thursday June 25, 2009. Paper applications shall be considered
as meeting the deadline if received by June 25, 2009 or postmarked on
or before the deadline date. Applicants should request a legibly dated
U.S. Postal Service postmark or obtain a legibly dated receipt from a
commercial carrier or U.S. Postal Service. Private metered postmarks
will not be acceptable as proof of timely mailing and will not be
considered for funding.
Late applications will be returned to the applicant without review
or consideration.
A hard copy and/or faxed Letter of Intent must be received on or
before Wednesday, May 28, 2009. This should be two full pages on
letterhead. The fax number is (301) 594-6213 Attn: Judith Thierry, MCH
Program Office. Applications must be received on or before Thursday
June 25, 2009. The anticipated start date of the cooperative agreement
is September 16, 2009.
In the Letter of Intent and application, state whether you will
apply for a Category I--Small Project, Category II--Medium Project, or
Category III--Large Project. Describe the proposed project, including
health topics and mind/body/spirit issues to be addressed. A partial
list includes: Nutrition, healthy weight, and fitness; drugs, alcohol
and tobacco control; scholarship and academic success; social skills
and mental health; and injury prevention. A letter of intent is non
binding, but a mandatory request for information that will assist in
planning both the review and post award phase. Applicants will be
notified by fax that their letter of intent has been received by the
program, as it is received.
Hand Delivered Proposals: Hand delivered proposals will be accepted
from 8 a.m. to 5 p.m. Eastern Standard Time, Monday through Friday.
[[Page 23419]]
Applications will be considered to meet the deadline if they are
received on or before the deadline, with hand-carried applications
received by close of business 5 p.m. For mailed applications, a dated,
legible receipt from a commercial carrier or the U.S. Postal Service
will be accepted in lieu of a postmark. Private metered postmarks will
not be accepted as proof of timely mailing. Late applications will not
be accepted for processing and will be returned to the applicant
without further consideration for funding. Applicants are cautioned
that express/overnight mail services do not always deliver as agreed.
IHS will not accommodate transmission of applications by fax or e-mail.
Late applications will not be accepted for processing, will be
returned to the applicant, and will not be considered for funding.
Extension of deadlines: IHS may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur, or
when there are widespread disruptions of mail service, or in other rare
cases. Determination to extend or waive deadline requirements rests
with the Grants Management Officer, DGO.
D. Intergovernmental Review
Executive Order 12372 requiring intergovernmental review is not
applicable to this program.
E. Funding Restriction
Pre-award costs are allowable at grantees own risk. Prior approval
must be obtained from the Program Official.
The available funds are inclusive of direct and indirect costs.
Only one cooperative agreement will be awarded per applicant.
Ineligible Project Activities
The CYP may not be used to support recurring operational programs
or to replace existing public and private resources. Note: The
inclusion of the following projects or activities in an application
will render the application ineligible and the application will be
returned to the applicant:
Projects related to water, sanitation, and waste
management.
Projects that include tuition, fees, or stipends for
certification or training of staff to provide direct services.
Projects that include pre-planning, design, and planning
of construction for facilities.
Projects that seek funding in two funding categories.
Other Limitations
Grantee must not have overlapping award dates. If a
funding date overlaps, grantee must terminate from current award or
have the newly funded grant amount reduced to avoid dual funding. This
announcement applies to new and existing applicants.
The current project is not progressing in a satisfactory
manner; or
The current project is not in compliance with program and
financial reporting requirements.
Delinquent Federal Debts--No award shall be made to an
applicant who has an outstanding delinquent Federal debt until either:
1. The delinquent account is paid in full; or
2. A negotiated repayment schedule is established and at least one
payment is received.
F. Other Submission Requirements
Electronic Submission--The preferred method for receipt of
applications is electronic submission through Grants.gov. However,
should any technical problems arise regarding the submission, please
contact Grants.gov Customer Support at (800) 518-4726 or
[email protected]. The Contact Center hours of operation are Monday-
Friday from 7 a.m. to 9 p.m. (Eastern Standard Time). If you require
additional assistance please contact the IHS Grants Policy staff at
(301) 443-6528 at least fifteen days prior to the application deadline.
To submit an application electronically, please use the http://
www.Grants.gov Web site. Download a copy of the application package, on
the Grants.gov Web site, complete it offline and then upload and submit
the application via the Grants.gov Web site. You may not e-mail an
electronic copy of a grant application.
Please note the following:
Under the new IHS requirements, paper applications are not
allowable. However, if technical issues arise and the applicant is
unable to successfully complete the electronic application process, the
applicant must contact Grants Policy staff fifteen days prior to the
application deadline and advise them of the difficulties you are having
submitting your application online. The Grants Policy staff will
determine whether you may submit a paper application. The grantee must
obtain prior approval, in writing, from the Grants Policy staff
allowing the paper submission. Otherwise, applications not submitted
through Grants.gov may be returned to the applicant and it will not be
considered for funding.
The paper application (original and two copies) may be
sent directly to the DGO, 801 Thompson Avenue, TMP, Suite 360,
Rockville, MD 20852 by Thursday June 25, 2009.
When you enter the Grants.gov Web site, you will find
information about submitting an application electronically through the
Web site, as well as the hours of operation. We strongly recommend that
applicants not wait until the deadline date to begin the application
process through the Grants.gov Web site.
To use Grants.gov, you, as the applicant, must have a DUNS
number and register with the Central Contractor Registry (CCR). You
should allow a minimum of five days to complete CCR registration. See
below on how to apply.
You must submit all documents electronically, including
all information typically included on the SF-424 and all necessary
assurances and certifications.
Your application must comply with any page limitation
requirements described in the program announcement. After you
electronically submit your application, you will receive an automatic
acknowledgment from Grants.gov that contains a Grants.gov tracking
number. The IHS will retrieve your application from the Grants.gov Web
site.
You may access the electronic application for this program
on http://www.Grants.gov.
You must search for the downloadable application package
by CFDA number 93.933.
To receive an application package, the applicant must
provide the Funding Opportunity Number: HHS-2009-IHS-CYP-001.
E-mail applications will not be accepted under this
announcement.
G. DUNS Number
Beginning October 1, 2003, applicants were required to have a Dun
and Bradstreet (DUNS) number. The DUNS number is a nine-digit
identification number which uniquely identifies business entities.
Obtaining a DUNS number is easy and there is no charge. To obtain a
DUNS number, access http://www.dnb.com/us/ or call (866) 705-5711.
Interested parties may wish to obtain their DUNS number by phone to
expedite the process.
Applications submitted electronically must also be registered with
the CCR. A DUNS number is required before CCR registration can be
completed. Many organizations may already have a DUNS number. Please
use the number listed above to investigate whether or not your
organization has a DUNS number. Registration with the CCR is free of
charge.
Applicants may register by calling (888) 227-2423. Applications
must also be registered with the CCR to submit
[[Page 23420]]
electronically. Please review and complete the CCR ``Registration
Worksheet'' located in the appendix of the CYP application kit or on
http://www.Grants.gov/CCRRegister.
More detailed information regarding these registration processes
can be found at http://www.Grants.gov Web site.
V. Application Review Information
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The 20-page narrative should include only the first year of activities;
information for multi-year projects should be included as an appendix.
See ``Multi-year Project Requirements'' at the end of this section for
more information. The narrative section should be written in a manner
that is clear to outside reviewers unfamiliar with prior related
activities of the applicant. It should be well organized, succinct, and
contain all information necessary for reviewers to understand the
project fully.
1. Criteria: Introduction and Need for Assistance. (10 points)
Provide a one-page summary of the proposed project. State
whether the project is a Category I, II or III and the size of the
children and youth target group. (Category I and II have no minimum and
Category III projects must serve a minimum of 100 children annually.)
Describe and define the target population at the program
location(s) (i.e., Tribal population and Tribal census tract data (when
available); number of children and/or youth; data from previous
community needs assessment; data from technical assistance site
visit(s); school, recreation, after school or juvenile justice
sources). Information sources must be appropriately identified.
Describe the geographic location of the proposed project
including any geographic barriers to the health care users in the area
to be served. Append a detailed map.
Describe the Tribe's/Tribal organization's current health
operation. Include what programs and services are currently provided
(i.e., Federally funded, State funded, etc.). Include information
regarding whether the Tribe/Tribal organization has a health department
and/or health board and how long it has been operating. Provide similar
information on the educational and juvenile justice organization
programs and services.
Describe the existing resources and services available,
including the maintenance of Native healing systems and
intergenerational activities (i.e., mentoring, language, traditional
teaching, storytelling, where appropriate, which are related to the
specific program/service the applicant is proposing to provide). Supply
the name, address, and phone number of a contact person for each.
Identify all current and previous children and youth
activities funded, dates of funding, and summary of project
accomplishments. State how previous funds facilitated the progression
of health or wellness development relative to the current proposed
project. (Copies of reports will not be accepted.)
Explain the reason for your proposed project by
identifying specific needs of the target population and gaps or
weaknesses in services or infrastructure that will be addressed by the
proposed project. Explain how these gaps/weaknesses were discovered.
Describe past efforts, collaborations with State/county programs and
availability of program funding from Federal/non-Federal sources.
Summarize the applicable national, IHS, and/or State
standards, laws and regulations, and Tribal codes, such as those in the
arenas of safety, school attendance, and child welfare.
Project Objective(s), Work Plan and Approach. (40 points)
A. Identify the proposed project objective(s) addressing the
following measurable criteria.
Objective is specific.
Objective is measurable and (if applicable) quantifiable.
Objective is achievable.
Objective is relevant and outcome oriented.
Objective is time-limited.
Example: The Project will increase the number of students who
consistently participate in the program during FY 2010 by 10% by
orienting students through the use of contracts, peer-mentoring and
incentives at the start of the school year and at mid-school year.
B. State objectives concisely. Describe what the project intends to
accomplish, what changes are expected in knowledge, attitudes,
behaviors, policies, etc., and how the objectives will be measured,
including if the accomplishments are replicable.
C. Describe the approach, including the activities, tasks and
resources needed to implement and complete the project. Include a chart
denoting start/finish of milestones, accountabilities and how you will
know the activities and tasks are complete. Include the date the
project will begin to accept clients.
D. Discuss expected results. Describe data collection for the
project, and how it will be obtained, analyzed, and maintained by the
project. Data should include, but is not limited to the number of
children and youth served, services provided, program satisfaction,
short term impact (e.g., changes in knowledge, attitudes, behaviors,
policies, etc.), costs associated with the program and long-term
outcomes (e.g., outcomes specific to program objectives). Describe how
data collection will support the stated project objectives and how it
will support the project evaluation in order to determine the impact of
the project. Address how the proposed project will result in change or
improvement in health or well-being status, program operations, or
processes for each proposed project objective.
E. Also address what, if any tangible products are expected from
the project (i.e., policies and procedure manual; needs assessment;
curricula or educational materials; publication or formal reports
beyond those required by the grant).
F. Address the extent to which the proposed project will build the
local capacity to provide, improve, or expand services that address the
need of the target population.
G. Submit a work plan in the appendix which includes the following
information:
Provide the action steps on a time line for accomplishing
the proposed project objective(s).
Identify who will perform the action steps.
Identify who will supervise the action steps taken.
Identify who will accept and/or approve work products at
the end of the proposed project.
Include any training that will take place during the
proposed project, who will conduct the training and who will be
attending the training.
Include evaluation activities planned and survey tools or
instruments.
H. If consultants or contractors will be used during the proposed
project, please include the following information in their position
description and scope of work (or note if consultants/contractors will
not be used):
Educational requirements.
Desired qualifications and work experience.
Expected work products to be delivered on a time line.
Contractor's supervisor.
If a potential consultant/contractor has already been
identified, please
[[Page 23421]]
include a resume and letter of commitment in the appendix.
Project Evaluation. (30 points)
Describe the methods for evaluating the project activities. Each
proposed project objective should have an evaluation component and the
evaluation activities should appear on the work plan. At a minimum,
projects should describe plans to collect/summarize and process
evaluation information (e.g., reach of the program including numbers
and/or age-ranges of the youth served) about all project activities.
When applicable, impact evaluation activities (i.e., those designed to
assess/summarize initial and/or follow-up attitudes, satisfaction,
knowledge, behaviors, practices, and/or policies/procedures) should
also be described. Please address the following for each of the
proposed objectives:
What data will be collected to evaluate the success of the
objective(s).
How the data will be collected to assess the program's
objective(s) (e.g., methods used such as, but not limited to focus
groups, surveys, interviews, or other data collection activities).
When the data will be collected and the data analysis
completed.
The extent to which there are specific data sets,
databases or registries already in place to measure/monitor meeting
objectives.
Who will collect the data and any cost of the evaluation
(whether internal or external).
Where and to whom the data will be presented.
Process Evaluation Example: The Project will conduct eight school-
based obesity prevention educational activities reaching up to 100
students (in grades 9-12) by the end of Year I. This will be assessed
by having project staff document the dates of attendance at, and grades
reached by educational sessions conducted in Year I. Project sign-in
sheets will assist in identifying number of and grades of student
participants.
Impact Evaluation Example: The project will increase the use of all
terrain vehicle (ATV) helmets (what specifically) by 10% (goal or how
much) by the end of Project Year I (when or a target date). This will
be assessed through the conduct of a baseline and follow-up ATV helmet
use surveys (what tool) conducted by the project staff at well-known
ATV trails (how) during the third and ninth month of project Year I
(limited time frame).
Organizational Capabilities, Key Personnel and Qualifications. (10
points)
Describe the organizational structure of the Tribe/Tribal
organization beyond health care activities.
If management systems are already in place, simply note
it. (A copy of the 25 CFR Part 900, Subpart F, is available in the CYP
application kit.)
Describe the ability of the organization to manage the
proposed project. Include information regarding similarly sized
projects in scope and financial assistance as well as other grants and
projects successfully completed.
Describe what equipment (i.e., fax machine, phone,
computer, etc.) and facility space (i.e., office space) will be
available for use during the proposed project. Include information
about any equipment not currently available that will be purchased
through the grant.
List key personnel who will work on the project. Identify
existing personnel, grant writer(s) if utilized and new program staff
to be hired. Include title used in the work plan. In the appendix,
include position descriptions and resumes for all key personnel.
Position descriptions should clearly describe each position and duties,
indicating desired qualifications, experience, requirements related to
the proposed project and how they will be supervised. Resumes must
indicate that the proposed staff member is qualified to carry out the
proposed project activities and who will determine if the work of a
contractor is acceptable. Note who will be writing the progress
reports. If a position is to be filled, indicate that information on
the proposed position description.
If the project requires additional personnel (i.e., IT
support, volunteers, drivers, chaperones, etc.), note these and address
how the Tribe/Tribal organization will sustain the position(s) after
the grant expires. (If there is no need for additional personnel,
simply note it.)
Categorical Budget and Budget Justification. (10 points)
Provide a categorical budget (Form SF 424A, Budget
Information Non-Construction Programs) completing each of the budget
periods requested.
If indirect costs are claimed, indicate and apply the
current negotiated rate to the budget. Include a copy of the rate
agreement in the appendix.
Provide a narrative justification explaining why each line
item is necessary/relevant to the proposed project. Include sufficient
cost and other details to facilitate the determination of cost
allowability (i.e., relevance of travel, crucial supplies, age-
appropriate equipment, reason for incentives and honoraria, etc.).
Indicate any special start-up costs.
Indicate in Year II and IV budgets anticipated travel
costs for workshops for one or more persons if deemed appropriate/
desirable.
Multi-Year Project Requirements
Projects requiring a second, third, fourth, and/or fifth year must
include a brief project narrative and budget (one additional page per
year) addressing the developmental plans for each additional year of
the project.
Appendix Items
Work plan, logic model and/or time line for proposed
objectives.
Position descriptions for key staff.
Resumes of key staff that reflect current duties.
Consultant or contractor proposed scope of work and letter
of commitment (if applicable).
Current Indirect Cost Agreement.
Organizational chart(s) highlighting proposed project
staff and their supervisors as well as other key contacts within the
organization and key community contacts.
Map of area to benefit project identifying where target
population resides and project location(s). Include trails, parks,
schools, bike paths and other such applicable information.
Multi-Year Project Requirements (if applicable).
Additional documents to support narrative (i.e., data
tables, key news articles, etc.).
2. Review and Selection Process:
In addition to the above criteria/requirements, applications are
considered according to the following:
A. Letter of Intent Submission Deadline: Thursday, May 28, 2009.
B. Application Submission Deadline: Thursday, June 25, 2009.
Applications submitted in advance of or by the deadline and verified in
Grants.gov will undergo preliminary review to determine that:
The applicant and proposed project type is eligible in
accordance with this grant announcement.
The application is not a duplication of a previously
funded project.
The application narrative, forms, and materials submitted
meet the requirements of the announcement allowing the review panel to
undertake an in-depth evaluation; otherwise, it may be returned.
Competitive Review of Eligible Applications review dates:
July 22-24, 2009.
Applications meeting eligibility requirements that are
complete, responsive, and conform to this program announcement will be
reviewed for
[[Page 23422]]
merit by the Ad Hoc Objective Review Committee (ORC) appointed by the
IHS to review and make recommendations on these applications. The
review will be conducted in accordance with the IHS Objective Review
Guidelines. The technical review process ensures selection of quality
projects in a national competition for limited funding. Applications
will be evaluated and rated on the basis of the evaluation criteria
listed in Section V. The criteria are used to evaluate the quality of a
proposed project, determine the likelihood of success, and assign a
numerical score to each application. The scoring of approved
applications will assist the IHS in determining which proposals will be
funded if the amount of CYP funding is not sufficient to support all
approved applications. Applications recommended for approval, having a
score of 70 or above by the ORC and scored high enough to be considered
for funding, are ranked and forwarded to the MCH Program for further
recommendation. Applications scoring below 70 points will be
disapproved and returned to the applicant. Applications that are
approved but not funded will not be carried over into the next cycle
for funding consideration.
3. Anticipated Announcement and Award Dates: The IHS anticipates
announcement date the week of August 3, 2009 and award date of
September 16, 2009.
VI. Award Administration Information
1. Award Notices
Notification: Approximately the week of August 3, 2009. The program
officer will notify the contact person identified on each proposal of
the results in writing via postal mail. Applicants whose applications
are declared ineligible will receive written notification of the
ineligibility determination and their original grant application via
postal mail. The ineligible notification will include information
regarding the rationale for the ineligible decision citing specific
information from the original grant application. Applicants who are
approved but unfunded and disapproved will receive a copy of the
Executive Summary which identifies the weaknesses and strengths of the
application submitted. Applicants which are approved and funded will be
notified through the Financial Assistant Award (FAA) document. The FAA
will serve as the official notification of a grant award and will state
the amount of Federal funds awarded, the purpose of the grant, the
terms and conditions of the grant award, the effective date of the
award, the project period, and the budget period. Any other
correspondence announcing to the Applicant's Project Director that an
application was recommended for approval is not an authorization to
begin performance. Pre-award costs are not allowable charges under this
program grant.
2. Administrative and National Policy Requirements
Grants are administered in accordance with the following documents:
A. This cooperative agreement.
B. 45 CFR, Part 92, ``Uniform Administrative Requirements for
Grants and Cooperative Agreements to State, Local, and Tribal
Governments'', or 45 CFR Part 74, ``Uniform Administration Requirements
for Awards and Subawards to Institutions of Higher Education,
Hospitals, Other NonProfit Organizations, and Commercial
Organizations.''
C. Public Health Service Grants Policy Statement.
D. Grants Policy Directives.
E. Appropriate Cost Principles: OMB Circular A-87, ``State, Local,
and Indian Tribal Governments,'' or OMB Circular A-122, ``Non-Profit
Organizations.''
F. OMB Circular A-133, ``Audits of States, Local Governments, and
Non-Profit Organizations.''
G. Other Applicable OMB Circulars.
3. Reporting
A. Progress Report--Program progress reports are required quarterly
by December 15, March 15, June 15, and September 15 of each funding
year. These reports will include a brief comparison of actual
accomplishments to the goals established for the period, reasons for
slippage (if applicable), and other pertinent information as required/
outlined in award letters. A final report must be submitted within 90
days of expiration of the budget/project period.
B. Financial Status Report--Semi-annual financial status reports
(FSR) must be submitted within 30 days of the end of the half year.
Final FSR are due within 90 days of expiration of the budget/project
period. This is a total of three times a year. Expected carry-overs
should be noted in a separate FSR. Standard Form 269 can be downloaded
from http://www.whitehouse.gov/omb/grants/sf269.pdf for financial
reporting.
VII. Agency Contact(s)
Interested parties may obtain CYP programmatic information from the
MCH Program Coordinator through the information listed under Section IV
of this program announcement. Grant-related and business management
information may be obtained from the Grants Management Specialist
through the information listed under Section IV of this program
announcement. Please note that the telephone numbers provided are not
toll-free.
VIII. Other Information
The Public Health Service (PHS) is committed to achieving the
health promotion and disease prevention objectives of Healthy People
2010, a PHS-led activity for setting priority areas. Potential
applicants may obtain a printed copy of Healthy People 2010, (Summary
Report No. 017-001-00547-9) or CD-ROM, Stock No. 017-001-00547-9,
through the Superintendent of Documents, Government Printing Office,
P.O. Box 371954, Pittsburgh, PA 15250-7945, (202) 512-1800. You may
also access this information at the following Web site: http://www.healthypeople.gov/Publications.
The U.S. Census Bureau website contains AI/AN specific data at the
Tribal census tract level. Data is provided at http://factfinder.census.gov/home/AI/AN/index.html by Tribe and language;
reservations and other AI/AN areas; county and Tribal census tract
level; and economic category.
The PHS strongly encourages all grant and contract recipients to
provide a smoke-free workplace and promote the non-use of all tobacco
products. In addition, Public Law 103-227, the Pro-Children Act of
1994, prohibits smoking in certain facilities (or in some cases, any
portion of the facility) in which regular or routine education,
library, day care, health care or early childhood development services
are provided to children. This is consistent with the PHS mission to
protect and advance the physical and mental health of the American
people.
Dated: May 13, 2009.
Robert G. McSwain,
Deputy Director, Indian Health Service.
[FR Doc. E9-11624 Filed 5-18-09; 8:45 am]
BILLING CODE 4165-16-P