[Federal Register: June 8, 2009 (Volume 74, Number 108)]
[Notices]
[Page 27117-27119]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr08jn09-23]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2009-OS-0077]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
[[Page 27118]]
ACTION: Notice to Amend a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency is proposing to amend a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
July 8, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Chief Privacy and FOIA Officer, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: June 2, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.10
System name:
Personnel Security Files (August 11, 2006, 71 FR 46201).
Changes:
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``All civilian employees, military
personnel and contractors who have been the subject of a personnel
security investigation pertaining to their qualifications and
eligibility to occupy sensitive positions, perform sensitive duties, or
for access to classified information.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Chief, Personnel Security Division,
DLA Enterprise Support, Defense Logistics Agency, Attn: DES-SC, 8725
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221; and the
Personnel Security Specialists of the DLA field activities. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Requests should contain the subject individual's full name, Social
Security Number (SSN), date and place of birth, current address, and
telephone number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
Requests should contain the subject individual's full name, Social
Security Number(SSN), date and place of birth, current address, and
telephone number.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format. The unsworn declaration statement must be signed and
dated.
If executed within the United States, its territories, possessions,
or commonwealths the statement must read: `I declare under penalty of
perjury that the foregoing is true and correct. Executed on (date).
(Signature).'
If executed outside the United States, its territories,
possessions, or commonwealths the statement must read: `I declare under
penalty of perjury under the laws of the United States of America that
the foregoing is true and correct. Executed on (date). (Signature).' ''
Contesting record procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S500.10
System name:
Personnel Security Files.
System location:
Public Safety Office, Headquarters, Defense Logistics Agency, 8725
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221 and Public
Safety Offices of the Defense Logistics Agency Field Activities.
Official mailing addresses are published as an appendix to DLA's
compilation of systems of records notices.
Categories of individuals covered by the system:
All civilian employees, military personnel and contractors who have
been the subject of a personnel security investigation pertaining to
their qualifications and eligibility to occupy sensitive positions,
perform sensitive duties, or for access to classified information.
Categories of records in the system:
Individual's name, Social Security Number, home address and
telephone number, and personal history statements; evidence of security
eligibility determinations and security clearances granted to
individuals; report of investigation conducted by investigative
agencies and organizations; and certifications of security briefings
and debriefings signed by individuals.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; E.O. 10450, Security
Requirements for Government Employment; E.O. 12958, Classified National
Security Information; DoD Regulation 5200.2, DoD Personnel Security
Program; and E.O. 9397 (SSN).
Purpose(s):
Records are used for the purpose of determining suitability,
eligibility, or qualifications for Federal civilian employment, Federal
contracts, or access to classified information. DLA Security Managers,
supervisors, and management officials use the records to determine
whether an individual is eligible to occupy a sensitive position and/or
have been cleared for or granted access to classified information.
[[Page 27119]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' apply to this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records may be stored on paper and/or electronic storage media.
Retrievability:
Records are retrieved alphabetically by subject individual's name
and Social Security Number (SSN).
Safeguards:
Access is limited to those individuals who require the records for
the performance of their official duties. Paper records are maintained
in buildings with controlled or monitored access. During non-duty
hours, records are secured in locked or guarded buildings, locked
offices, and/or locked or guarded cabinets. The electronic records
system employs user identification and password or smart card
technology protocols.
Retention and disposal:
Records of security eligibility determinations, evidence of
security clearances and related documents are retained as long as the
person is employed or assigned to DLA. After the person leaves DLA, the
reports are placed in an inactive file for two years, and then
destroyed. Reports of investigations are destroyed 90 days after a
security eligibility determination is made.
System manager(s) and address:
Chief, Personnel Security Division, DLA Enterprise Support, Defense
Logistics Agency, Attn: DES-SC, 8725 John J. Kingman Road, Stop 6220,
Fort Belvoir, VA 22060-6221; and the Personnel Security Specialists of
the DLA field activities. Official mailing addresses are published as
an appendix to DLA's compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Office, Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.
Requests should contain the subject individual's full name, Social
Security Number (SSN), date and place of birth, current address, and
telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Requests should contain the subject individual's full name, Social
Security Number (SSN), date and place of birth, current address, and
telephone number.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format. The unsworn declaration statement must be signed and
dated.
If executed within the United States, its territories, possessions,
or commonwealths, the statement must read: ``I declare under penalty of
perjury that the foregoing is true and correct. Executed on (date).
(Signature).''
If executed outside the United States, its territories,
possessions, or commonwealths, the statement must read: ``I declare
under penalty of perjury under the laws of the United States of America
that the foregoing is true and correct. Executed on (date).
(Signature).''
Contesting record procedures:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Information is provided by the record subject or from investigative
reports.
Exemptions claimed for the system:
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for Federal
civilian employment, Federal contracts, or access to classified
information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to
the extent that such material would reveal the identity of a
confidential source.
An exemption rule for this system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3)(c)
and (e) and published in 32 CFR part 323. For additional information
contact the system manager.
[FR Doc. E9-13269 Filed 6-5-09; 8:45 am]
BILLING CODE 5001-06-P