[Federal Register: June 30, 2009 (Volume 74, Number 124)]
[Notices]
[Page 31261-31262]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30jn09-44]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID: USAF-2009-0036]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice To Amend a System of Records.
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SUMMARY: The Department of the Air Force proposes to amend a system of
records to its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on July 30, 2009 unless
comments are received that would result in a contrary determination.
ADDRESSES: Department of the Air Force Act Privacy Office, Air Force
Privacy Act Office, Office of War fighting Integration and Chief
Information Officer, ATTN: SAF/XCPPI, 1800 Air Force Pentagon,
Washington DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley (703) 696-6648.
SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: June 24, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF AETC B
SYSTEM NAME:
Graduate Training Integration Management Records. (February 10,
2009, 74 FR 6589).
CHANGES:
* * * * *
Delete system name and replace with: ``Graduate Training
Integration Management System (GTIMS).''
* * * * *
F036 AF AETC B
Graduate Training Integration Management System (GTIMS).
SYSTEM LOCATION:
The Air Force headquarters database is located at HQ AETC/A3IS,
Hangar 6, Suite 1, 1150 5th Street East, Randolph Air Force Base, TX
78150-4404.
The site training databases are located at:
325th Operational Support Squadron, Bldg. 164, Room 105, 841
Florida Ave., Tyndall Air Force Base, FL 32403-5552.
56th Operations Support Squadron, Room 122, 7324 N. Homer Dr., Luke
AFB, AZ 85309-1661.
Doss Aviation, One William White Blvd., Room 120, Pueblo, CO 81001-
1120.
23 FT Squadron, 58 Operations Group, Bldg. 6621, Room 1, Andrews
Ave., Ft Rucker, AL 36362-3636.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All students and cadre involved in the flight training operations
to include: active duty Air Force, Navy and National Guard personnel
and Reserves, Department of Defense (DoD) civilians, contractors and
foreign national military.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, grade, Social Security Number (SSN), address and telephone
number, source of commission, education information to include
university, dates of attendance, graduation degree, major and date and
past training unit of assignment. Complete record of flying training
including class number, section number, flying and academic courses
completed; complete record of evaluations including grades on each
phase of flight evaluations and overall flight evaluation performance
in each category of training, flying hours; date graduated or
eliminated with reasons for elimination and Training Review Board
proceedings.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force; AETCI 36-2205, Formal
Aircrew Training administration and management; AETCI 36-2220, Academic
Training; AETCI 36-2223, Flying Training Student Information Management
and E.O.9397 (SSN).
PURPOSE:
Manages all aspects of Air Force graduate flight training. Provides
scheduling of all resources to include students, instructors,
classrooms, classroom equipment and resource files, aircrew training
(simulator) devices, aircraft and airspace. Monitors student
performance by source of entry, education level and minority status.
Maintains data, tracks and provides performance evaluation and
deficiency tracking of students; and training and qualifications of
instructor pilots and other training cadre. Maintains training
information and qualifications of graduates for follow-on training to
Air National Guard/Air Force Reserve and other Air Force/Navy training
units. Manages syllabi and evaluates training course content. Provides
data for and documents proceedings in the event of Training Review
Board actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the
[[Page 31262]]
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: the
DoD ``Blanket Routine Uses'' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and electronic storage media.
RETRIEVABILITY:
By name and Social Security Number (SSN).
SAFEGUARDS:
Computer databases are located in locked servers in locked rooms in
flying training classroom/laboratory buildings on Air Force
installations. All training facilities with system-accessible
workstations are controlled during duty hours and secured after duty
hours. Access to record, (database) data, by users (including students,
training cadre, flight training managers, and system administrators) is
controlled by Common Access Card (CAC) identification. Authorized
access to specific data is controlled in accordance with user roles and
permissions.
RETENTION AND DISPOSAL:
Air Education and Training Command (AETC) archive policy training
records to include GTIMS computer databases are retained as active at
least two years. Archiving records from the units' servers that are
more than two years old will begin when the data is complete and
correct, i.e., final Merit Assignment Selection System (MASS) is run
and students are graduated and correctly dispositioned. HQ AETC/A3IS
will maintain a complete GTIMS data base indefinitely.
GTIMS hardcopy reports such as student grade book and other paper
reports generated for instructor, flight commander, etc., are destroyed
one year after completion of training.
Training Review Board records are retained for one year. Hardcopy
records are destroyed by tearing into pieces, shredding, pulping,
macerating or burning.
SYSTEM MANAGER AND ADDRESS:
Department of the Air Force, Deputy Chief of Staff Operations,
Headquarters Air Education and Training Command, 1 F Street, Suite 2,
Randolph Air Force Base, TX 78150-4325.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Department of the Air Force, Deputy Chief of Staff Operations,
Headquarters Air Education and Training Command, 1 F Street, Suite 2,
Randolph Air Force Base, TX 78150-5000.
Individuals should provide full name, Social Security Number (SSN),
office or organization where currently assigned, if applicable, and
current address and telephone number. The requester's signature should
be certified/verfied by a notary public as below.
If an unsworn declaration is executed outside the United States, it
shall read ``I declare (or certify, verify, or state) under penalty of
perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature).''
If an unsworn declaration is executed within the United States, its
territories, possessions, or commonwealths, it shall read ``I declare
(or certify, verify, or state) under penalty of perjury that the
foregoing is true and correct. Executed on (date). (Signature).''
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
or visit the Department of the Air Force, Deputy Chief of Staff
Operations, Headquarters Air Education and Training Command, 1 F
Street, Suite 2, Randolph Air Force Base, TX 78150-5000.
Individuals should provide full name, Social Security Number (SSN),
office or organization where currently assigned, if applicable, and
current address and telephone number. The requester's signature should
be certified/verfied by a notary as below.
If an unsworn declaration is executed outside the United States, it
shall read ``I declare (or certify, verify, or state) under penalty of
perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature).''
If an unsworn declaration is executed within the United States, its
territories, possessions, or commonwealths, it shall read ``I declare
(or certify, verify, or state) under penalty of perjury that the
foregoing is true and correct. Executed on (date). (Signature).''
CONTESTING RECORDS PROCEDURES:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
From the individual; students' grades rendered by Computer Aided
Instruction (CAI) tests and instructor grades from observed training
events.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-15385 Filed 6-29-09; 8:45 am]
BILLING CODE 5001-06-P