[Federal Register Volume 74, Number 184 (Thursday, September 24, 2009)]
[Notices]
[Pages 48774-48776]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-23114]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974, as Amended; Revisions to the Existing System
of Records
AGENCY: Office of the Secretary, National Business Center, Aviation
Management Directorate (AMD), Interior.
ACTION: Proposed Revisions to an Existing System of Records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary, National Business Center,
Aviation Management Directorate (NBC-AMD) is issuing public notice of
its intent to modify an existing Privacy Act system of records, DOI-07,
``Federal and Non-Federal Aviation Personnel, Equipment, and Mishap
Information System.'' The revisions will reflect the reorganization of
the old Office of Aircraft Services into the current Aviation
Management Directorate, with changes in office names, locations, and
contact numbers. Further updates reflect the implementation of a new
electronic Interagency Aviation Accident Database (IAAD) used for
querying the collection of aviation accident and incident-with-
potential (IWP) reports compiled by the USDA Forest Service and NBC-AMD
for trend analysis of factors contributing to aviation mishaps. It also
serves a secondary function as an archive of aviation accident and IWP
investigation documents.
DATES: Comments must be received by November 3, 2009.
ADDRESSES: Send written comments to the U.S. Department of the
Interior, Office of the Secretary, Privacy Officer, 1951 Constitution
Avenue, NW., MS 116 SIB, Washington, DC 20240. You may also e-mail
comments to [email protected], or fax them to (202) 219-2374.
Before including your address, phone number, e-mail address, or other
personal identifying information in your comment, you should be aware
that your entire comment--including your personal identifying
information--may be made publicly available at any time. While you can
ask us in your comment to withhold your personal identifying
information from public review, we cannot guarantee that we will be
able to do so.
FOR FURTHER INFORMATION CONTACT: Associate Director, National Business
Center, Aviation Management, 300 E. Mallard Drive, Suite 200, Boise,
Idaho 83706. You may also telephone (208) 433-5000.
SUPPLEMENTARY INFORMATION: The NBC-AMD is proposing to amend the system
notice for DOI-07, ``Federal and Non-Federal Aviation Personnel,
Equipment, and Mishap Information System'' to reflect organizational
changes. The Office of Aircraft Services was reorganized under the
National Business Center as the Aviation Management Directorate. AMD's
area offices were re-categorized as regional offices; locations and
contact numbers were changed. Accordingly, the NBC-AMD proposes to
amend the ``Federal and Non-Federal Aviation Personnel, Equipment, and
Mishap Information System,'' DOI-07. Comments received within 40 days
of publication in the Federal Register will be considered. The system
changes will be effective as proposed at the end of the comment period
unless comments are received which would require a contrary
determination. The Department will publish a revised notice if changes
are made based upon a review of comments received.
Dated: September 21, 2009.
Linda S. Thomas,
Privacy Officer, Office of the Secretary.
Privacy Act; Systems of Records
SYSTEM NAME:
Federal and Non-Federal Aviation Personnel, Equipment, and Mishap
Information Systems--Interior, Office of the Secretary, DOI-07.
SYSTEM LOCATION:
(1) National Business Center, Aviation Management Directorate,
Aviation Safety and Evaluations Office, 300 E. Mallard Drive, Suite
200, Boise, Idaho 83706, (2) National Business Center, Aviation
Management Directorate, Division of Technical Services, 300 E. Mallard
Drive, Suite 200, Boise, Idaho 83706, (3) National Business Center,
Aviation Management Directorate, Alaska Regional Office, 4405 Lear
Court, Alaska 95502-1052, (4) National Business Center, Aviation
Management Directorate, Western Regional Office--Boise, 960 Broadway
Avenue, Suite 300, Boise, Idaho 83706, (5) National Business Center,
Aviation Management Directorate, Western Regional Office--Phoenix,
22601 North 19 Avenue, Suite 208, Phoenix, Arizona 85027, (6) National
Business Center, Aviation Management Directorate, Eastern Regional
Office, 3190 NE. Expressway, Suite 110, Chamblee, GA 30341.
CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
The system contains information relative to certificates,
qualifications, experience levels, training and proficiency, and
performance of individuals. Identifying information pertaining to
individuals includes name, birth date, and social security number or
FAA certificate number. The system also contains aviation mishap data
pertaining to accidents, incidents-with-potential (IWPs), incidents,
aviation hazards and maintenance deficiencies. This information
includes accident summary, accident and other mishap reports, type of
mishap, contributing factors, aircraft identification data, and pilot,
crewmember, and mechanic certificate number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Department of the Interior Manual, sections 112 DM 10; 350 DM 1;
350 DM1 Appendix 2; and 352 DM1. Additionally, 5 U.S.C. 301; and
Reorganization Plan 3 of 1950.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USER AND THE PURPOSES OF SUCH USES:
Disclosures within the Department of the Interior may be made to
employees of the Department: (1) To determine aircraft/crew/mechanic/
ground personnel qualifications to comply with the NBC-AMD procedures
and directives: (2) To perform aircraft mishap trend analysis and
develop statistical data for use in the Interior Aircraft Accident
Prevention Program.
Disclosures outside the Department of the Interior may be made: (1)
To the U.S. Department of Justice or in a proceeding before a court or
adjudicative body when, (a) the United States, the Department of the
Interior, a component of the Department, or when represented by the
government, an employee of the Department is a party to litigation or
anticipated litigation or has an interest in such litigation, and (b)
the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the
purpose for which the records were compiled; (2) To appropriate
Federal, State, local or
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foreign agencies responsible for investigating or prosecuting the
violation or for enforcing or implementing the statute, rule,
regulation, order, or license when the Department or one of bureaus or
offices becomes aware of information indicating a violation or
potential violation of a statute, regulation, rule, order or license;
(3) To a Federal agency which has requested information necessary or
relevant to the hiring, firing, or retention of an employee, or
issuance of a security clearance, contract, license, pilot
qualification card, grant or other benefit, but only to the extent that
the information disclosed is relevant and necessary to the requesting
agency's decision on the matter; (4) To Federal, State, local agencies
or commercial businesses where necessary to obtain information relevant
to the hiring or retention of an employee, or the issuance of a
security clearance, license, pilot qualification card, grant or other
benefit; (5) To a congressional office from the record of an individual
covered by the system in response to an inquiry the individual, or the
heir of such individual if the covered individual is deceased, has made
to the congressional office; (6) To an expert, consultant, or
contractor (including employees of the contractor) of the Department of
the Interior that performs, on behalf of the DOI, services requiring
access to these records; (7) To an official of another Federal agency
to provide information needed in the performance of official duties
related to reconciling or reconstructing data files, in support of the
functions for which the records were collected and maintained; (8) To
representatives of the General Services Administration or the National
Archives and Records Administration to conduct records management
inspections under the authority of 44 U.S.C. 2903 and 2904; and (9) to
the U.S. Forest Service in joint efforts to perform trend analysis on
aviation accidents that occur on flights conducted.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained manually, in file folders or on microfiche
film, or electronically, in computer files located on the Aviation
Management Directorate's local area network accessed at the above
address(es).
RETRIEVABILITY:
(1) Records on Interior employees are indexed by agency, location,
name, FAA certificate number, social security number, duty
classification, type of mishap, accident summary and date of birth; (2)
Records on commercial operator personnel are indexed by name, FAA
certificate number, social security number, type of mishap, accident
summary, and date of birth; (3) Records on cooperating government
agencies, organizations, and private individuals are indexed by agency,
location, name, FAA certificate number, social security number, type of
mishap, accident summary and date of birth; (4) Records stored in the
IAAD can be retrieved by mishap number, date, time, aircraft tail
number, aircraft ID, aircraft type, aircraft manufacturer, aircraft
model, vendor name, light conditions, visibility, weather conditions,
event type, procurement, home base, accident location, State,
operational control, type of mission, type of flight profile, pilot-in-
command, second-in-command, number of crew members, number of qualified
non-crewmembers, number of passengers, total number of souls on board,
number of injuries, fatigue factors, flight hours, phase of occurrence,
human factors, National Transportation Safety Board findings, probable
cause, and costs.
SAFEGUARDS:
TECHNICAL SECURITY:
Access to records is limited to Departmental and contract personnel
who are granted password access, and have an official need to use the
records in the performance of their duties in accordance with
requirements found in the DOI's Privacy Act regulations (43 CFR 2.51).
Additionally, electronic records are protected by a firewall, network
authentication (secure server), encryption, and file integrity auditing
software meeting the requirements of 43 CFR 2.51 which conform to
Office of Management and Budget and Departmental guidelines reflecting
the implementation of the Federal Information Security Management Act.
PHYSICAL SECURITY:
Each geographic location is physically secured by entry access
cards. When data is not in use by authorized personnel, paper and
microfiche records are stored in locked file cabinets or in secured
rooms. Electronically stored records are protected from unauthorized
access through use of access codes, entry logs, and other system-based
protection methods. The computer servers in which records are stored
are located in computer facilities that are secured by alarm systems
and off-master key access. A Privacy Act Warning Notice appears where
records containing information on individuals are stored or displayed.
Backup tapes are stored in a locked and controlled room in a secure,
off-site location.
ADMINISTRATIVE SECURITY:
All Departmental and/or contract employees must undergo mandatory
records, security, and IT training before access is granted.
RETENTION AND DISPOSAL:
Records will be disposed of in accordance with the National
Archives and Records Administration General Records Schedules.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Aviation Safety and Evaluations Manager, NBC-AMD, Aviation
Safety and Evaluations Office, 300 E. Mallard Drive, Suite 200, Boise,
Idaho 83706, (2) Chief, Division of Technical Services, NBC-AMD, 300 E.
Mallard Drive, Suite 200, Boise, Idaho 83706, (3) Regional Director,
NBC-AMD, Alaska Regional Office, 4405 Lear Court, Alaska 95502-1052,
(4) Regional Director, NBC-AMD, Western Regional Office--Boise, 960
Broadway Avenue, Suite 300, Boise, Idaho 83706, (5) Regional Director,
NBC-AMD, Eastern Regional Office, 3190 NE Expressway, Suite 110,
Chamblee, GA 30341.
NOTIFICATION PROCEDURE:
A request for notification of the existence of records shall be
addressed to the appropriate System Manager. The request shall be in
writing, signed by the requestor, and comply with the content
requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
A request for access to records shall be addressed to the
appropriate System Manager. The request shall be in writing, signed by
the requestor, and comply with the content requirements of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
A request for amendment of a record shall be addressed to the
appropriate System Manager. The request shall be in writing, signed by
the requestor, and comply with the content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Data originates from: (1) Professional, dual-function and
incidental pilots, air crews, mechanics and ground personnel employed
by Interior bureaus; (2) Pilots, aircrews, mechanics, and ground
personnel of commercial operators, utilized by Interior bureaus; (3)
Pilots, aircrews, mechanics, and ground personnel of cooperating
government agencies, organizations and private
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individuals, or (4) aviation mishap investigation reports.
[FR Doc. E9-23114 Filed 9-23-09; 8:45 am]
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