[Federal Register Volume 74, Number 215 (Monday, November 9, 2009)]
[Notices]
[Pages 57679-57682]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-26963]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Office of the Secretary
Office of Assistant Secretary for Administration and Management
and Office of the Assistant Secretary for Resources and Technology;
Statement of Organization, Functions, and Delegations of Authority
AGENCY: Office of the Secretary, HHS.
ACTION: Notice.
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SUMMARY: The Department of Health and Human Services (HHS) is
reorganizing a portion of two offices, the Office of the Assistant
Secretary for Resources and Technology (ASRT) and the Office of the
Assistant Secretary for Administration and Management (ASAM), both of
which are located within the Office of the Secretary (OS). The
reorganization is designed to increase the efficiency and effectiveness
of these two offices by consolidating the resource-related functions,
including budget, grants, acquisition, finance, and the American
Recovery and Reinvestment Act (Recovery Act) coordination, under ASRT
and the administrative functions under ASAM. The titles of the
Assistant Secretary for Resources and Technology (ASRT) and the
Assistant Secretary for Administration and Management (ASAM) will also
be changed to the Assistant Secretary for Financial Resources (ASFR)
and Assistant Secretary for Administration (ASA), respectively. This
reorganization also will transfer support for the Office of Small &
Disadvantaged Business Utilization (OSDBU) from ASAM to ASRT, while
maintaining the Office's same direct-line reporting structure to the
Deputy Secretary. Finally, this reorganization will transfer direct-
line reporting of the Office of the Chief Information Office from ASRT
to the Deputy Secretary while moving day-to-day support for OCIO from
ASRT to ASA.
FOR FURTHER INFORMATION CONTACT: E.J. Holland, Jr., Assistant Secretary
for Administration, 200 Independence Ave., SW., Washington, DC 20201,
(202) 690-7431 or Richard Turman, Acting Assistant Secretary for
Financial Resources, 200 Independence Ave., SW., Washington, DC 20201,
(202) 690-6061.
Part A, Office of the Secretary, Statement of Organization,
Functions and Delegations of Authority for the Department of Health and
Human Services (HHS) is being amended at Chapter AM, ``Office of the
Assistant Secretary for Resources and Technology (ASRT),'' as last
amended at 74 FR 18238-39, dated April 21, 2009, 73 FR 31486, dated
June 2, 2008, 71 FR 38884-88, dated July 10, 2006, and 66 FR 55666,
dated November 2, 2001, and at Chapter AJ, ``Office of the Assistant
Secretary for Administration and Management (ASAM),'' as last amended
at 74 FR 297-301, dated January 5, 2009, at 72 FR 40155-40157, dated
July 23, 2007, and at 72 FR 2282-2283, dated January 18, 2007.
The changes are as follows:
1. Under Chapter AM, ``Office of the Assistant Secretary for
Resources and Technology,'' make the following changes:
A. Retitle all references to the ``Assistant Secretary for
Resources and Technology (ASRT)'' as the ``Assistant Secretary for
Financial Resources (ASFR).''
B. Under Section AM.00 Mission, delete in its entirety and replace
with the following:
Section AM.00 Mission. The mission of the Office of Financial
Resources (OFR) is to advise the Secretary on all aspects of budget,
grants, financial management and acquisition and to provide for the
direction of these activities throughout HHS. ASFR also coordinates
HHS' implementation and reporting regarding the American Recovery
and Reinvestment Act (Recovery Act).
C. Under Section AM.10 Organization, delete in its entirety and
replace with the following:
Section AM.10 Organization. The Office of Financial Resources is
headed by the Assistant Secretary for Financial Resources (ASFR),
who has several formal and informal roles, including Chief Financial
Officer (CFO), Chief Acquisition Officer, HHS audit follow-up
official, and lead official for budget and grants. The Assistant
Secretary also is a close advisor to the Secretary on policy issues.
ASFR accomplishes its work through its component offices:
Immediate Office of the Assistant Secretary (AM).
Office of Budget (AML).
Office of Finance (AMS).
Office of Grants and Acquisition Policy and
Accountability (AMT).
Office of Recovery Act Coordination (AMV).
D. Under Section AM.20 Functions, delete ``Chapter AMM, Office of
the Chief Information Officer,'' in its entirety.
E. Under Section AM.20 Functions, delete ``Chapter AMT, Office of
Grants (AMT)'' in its entirety and replace with the following:
Chapter AMT, Office of Grants and Acquisition Policy and
Accountability (AMT).
Section AMT.00 Mission. The Office of Grants and Acquisition
Policy and Accountability (OGAPA) provides Department-wide
leadership and management in the areas of grants and acquisition
management through policy development, data systems operations and
analysis, performance measurement, oversight and workforce training,
development, and certification. OGAPA fosters collaboration,
innovation, and accountability in the administration and management
of the grants and acquisition functions throughout the Department.
In addition to facilitating Departmental implementation of and
compliance with existing grants and acquisition laws and
regulations, OGAPA provides Departmental and government-wide
leadership on implementation of the Federal Financial Accountability
and Transparency Act (FFATA) for grant and acquisition activities.
OGAPA is the organizational location for Grants.gov, which provides
a Government- wide electronic portal for citizens to ``Find'' and
``Apply'' for Federal grant opportunities. OGAPA represents the
Department in dealing with the Office of Management and Budget
(OMB), U.S. Government Accountability Office (GAO), other Federal
agencies, and Congress in the area of grants (to include mandatory
and discretionary grants administration and electronic grants
systems) and acquisition management.
Section AMT.10 Organization. OGAPA is headed by a Deputy
Assistant Secretary for Grants and Acquisition Policy and
[[Page 57680]]
Accountability who reports to the Assistant Secretary for Financial
Resources. OGAPA consists of the following components:
Immediate Office of Grants and Acquisition Policy and
Accountability (AMT).
Division of Grants (AMT1).
[cir] Office of Grants Policy, Oversight & Evaluation (AMT11).
[cir] Office of Grants Systems & Modernizations (AMT12).
Division of Acquisition (AMT2).
[cir] Office of Acquisition Policy (AMT21).
[cir] Office of Acquisition Program Support (AMT22).
Office of Small & Disadvantaged Business Utilization
(AMT3).
Section AMT.20 Functions.
1. Immediate Office of Grants and Acquisition Policy and
Accountability (AMT). The Immediate Office of Grants and Acquisition
Policy and Accountability consists of the Deputy Assistant Secretary
and support staff who assist in the management and administration of
the Office's functions.
2. Division of Grants (AMT1). The Division of Grants is headed
by an Associate Deputy Assistant Secretary who serves as the
Division Director and provides leadership, policy, guidance,
oversight, and coordination of HHS grants management practices and
its supporting grants management systems. The Division supports
government-wide grants management initiatives, as well as outreach
to grantors and grantees and interface with HHS agencies, OMB, the
Federal Chief Information Officers (CIO) Council, the Grants Policy
Council and Grants Executive Board, and HHS leadership on the
Grants.gov systems and Tracking Accountability in Government Grants
Systems (TAGGS), as appropriate. The Division also provides
technical assistance to the Operating Divisions (OPDIVs) and
evaluates effectiveness of the Department's grant programs,
including the development of performance standards and grant
processing systems. The Division of Grants (AMT1) consists of the
following components:
[cir] Office of Grants Policy, Oversight & Evaluation (AMT11).
[cir] Office of Grants Systems & Modernizations (AMT12).
a. Office of Grants Policy, Oversight & Evaluation (AMT11). The
Office of Grants Policy, Oversight and Evaluation (OGPOE) is headed
by a Director. The Office formulates, oversees, and evaluates
Department-wide implementation of grants policies governing the
award and management of grants throughout HHS, in support of
existing laws, regulations, and OMB Circulars. Additionally, OGPOE:
(a) Develops and implements HHS grants management regulations and
publishes new policies and modifications in the HHS Grants Policy
Directives (GPDs), including all directives necessary to implement
new intergovernmental and HHS policies; (b) Represents the
Department and serves as its liaison in interagency grants policy
and management activities; maintains working relationships with OMB,
U.S. General Services Administration (GSA), GAO and other Federal
agencies to coordinate and assist in the development of proposed
legislation and policy; and (c) Develops strategy and related
training opportunities to enhance the career development of grants
management professionals both within the Department and Government-
wide so as to facilitate the hiring and retention of a well
qualified and fully certified workforce of grants management
professionals.
b. Office of Grants Systems & Modernizations (AMT12). The Office
of Grants Systems & Modernization (OGSM) is headed by a Director.
The organization consists of the following components:
[cir] Grants.gov Program Management Office (AMT121).
[cir] Grants Management Systems Branch (AMT122).
i. Grants.gov Program Management Office (AMT121). The Grants.gov
Program Management Office (GPMO) is headed by a Program Manager and
provides leadership to Federal and non-Federal members of the Grant
Community as the system manager of Grants.gov--the government-wide
central portal where citizens can find and apply for Federal grants.
The GPMO manages the full life cycle of Grants.gov system operations
and maintenance including short-term and long-term enhancement
activities to ensure users have a reliable system to find and apply
for Federal grants. In addition, the GPMO: (a) Collects and
evaluates user requirements and as appropriate integrates these
adaptations into system change requests which are planned and
executed according to government-wide capital planning and
investment control practices; (b) Leads a government-wide
collaborative effort to design, build and implement the ``next
generation'' of Grants.gov; (c) Manages and collects funds to
support the full lifecycle of Grants.gov system operations,
maintenance and enhancement activities; (d) Serves as a liaison to
ensure coordination with OMB, Federal CIO Council, Grants Policy
Committee, Grants Executive Board and HHS leadership and other
oversight organizations on the government-wide electronic grants
initiative; (e) Manages the clearance and revision of government-
wide grant forms and data elements used on Grants.gov; and (f)
Conducts and coordinates outreach and training for grants management
professionals, grantees and grantors on the use and capabilities of
Grants.gov.
ii. Grants Management Systems (AMT122). The Grants Management
Systems Branch (GMSB) is headed by a Branch Chief. This Branch
plans, directs and coordinates the activities of the Division of
Grants with respect to Departmental implementation of all electronic
grants initiatives, such as: TAGGS, Government-wide Grants
Management Line of Business, as well as management of select Grants
Internet and Intranet sites. GMSB represents the Department or the
Division of Grants on matters of electronic assistance
administration policy in dealing with recipients, OMB, other Federal
agencies, and the public in general and leads Departmental
coordination of grants system activities in support of the Federal
Financial Accountability and Transparency Act including system
interfaces with USASpending.gov.
3. Division of Acquisition (AMT2). The Division of Acquisition
is headed by an Associate Deputy Assistant Secretary, who serves as
the Division Director, and provides management direction and
leadership, policy, guidance, and supervision to constituent
organizations, and coordinates long and short-range planning. The
Division also provides technical assistance to the Department's
OPDIVs, evaluates effectiveness of the acquisition programs and
processes, develops pertinent HHS-wide performance standards,
maintains Departmental contract information, and conducts special
Departmental initiatives. It also serves as the focal point for
cross-cutting Freedom of Information Act (FOIA) requests and audits
regarding acquisition. The Division Director serves as the
Department's Senior Procurement Executive and leads the Department's
Executive Committee for Acquisition. The Division of Acquisition
(AMT2) consists of the following components:
[cir] Office of Acquisition Policy (AMT21).
[cir] Office of Acquisition Program Support (AMT22).
a. Office of Acquisition Policy (AMT21). The Office of
Acquisition Policy (OAP) is headed by a Director. The Office
provides leadership in the area of acquisition through policy
development and implementation and workforce planning, development,
and training. The Office is responsible for formulating Department-
wide acquisition policies governing acquisition activities,
publishing and maintaining the HHS Acquisition Regulation (HHSAR),
participating in government-wide acquisition rule-making through the
Civilian Agency Acquisition Council, providing advice and technical
assistance on matters related to HHS acquisition programs, managing
workforce development issues for the Department's acquisition
workforce, managing the Departmental Contract Information System;
and monitoring the adoption of acquisition policies by the
Department's OPDIVs and Staff Divisions (STAFFDIVs) to ensure
consistent policy interpretation.
b. Office of Acquisition Program Support (AMT22). The Office of
Acquisition Program Support (OAPS) is headed by a Director and
provides advice, oversight and support regarding operational
acquisition and business practices and issues. This Office conducts
procurement management reviews, promotes consistent and standardized
business practices, and facilitates and improves the acquisition
system by: (a) Developing innovative processes and tools; (b)
Acquiring, adopting, tailoring and sharing best practices; (c)
Leading the Department's Strategic Sourcing Program and the
acquisition aspects of the environmental program; (d) Providing
expert consultation services; and (e) Managing the Department's
Government Purchase Card Program. The Office serves as the
Department's liaison relating to acquisition issues for OMB,
Congress, GAO and the Office of the Inspector General (OIG) when
requested.
4. Office of Small & Disadvantaged Business Utilization (AMT3).
The Office of Small & Disadvantaged Business Utilization
[[Page 57681]]
(OSDBU) fosters the use of small business as Federal contractors
pursuant to Public Law 95-507 and is also referred to within HHS as
the Office of Small Business Programs (OSBP). OSDBU manages the
development and implementation of appropriate outreach programs
aimed at heightening the awareness of the small business community
to the contracting opportunities available within HHS. OSDBU issues
policy and guidance on all small business programs for HHS. The
Director of OSDBU reports directly to the Deputy Secretary and is
administratively supported by OGAPA. OSDBU: (1) Provides leadership,
policy, guidance and supervision, as well as coordinating short- and
long-range strategic planning for the Secretary and the Deputy
Secretary to assure that small business vendors have a fair
opportunity to compete for and receive business with the Department;
(2) Has responsibility within the Department for policy, plans, and
oversight to execute the functions under Sections 8 & 15 of the
Small Business Act; (3) Provides leadership to the development and
assessment of the Department's programs and policies to develop a
unified small business voice; (4) Publishes and maintains the HHS
Small Business Program Policy Manual (SBPPM); (5) Collaborates with
the acquisition and program offices of HHS to ensure compliance with
the Small Business Act, the Federal Acquisition Regulation (FAR) and
the HHSAR; (6) Prepares documentation and reports to the Executive
Office of the President, Congress, OMB, the Small Business
Administration, and other agencies, as required; (7) Provides input
for coordinated Department positions on proposed legislation and
Government regulations on matters affecting cognizant socioeconomic
programs and maintains liaison with Congress through established
Department channels; (8) Is responsible for the Departmental review
and evaluation of planned procurement by program and procurement
offices to ensure that Small Business Programs are given thorough
consideration throughout the decision-making process; and (9) Builds
strong relationships with internal, as well as, external
stakeholders and partners of HHS.
2. Under Chapter AJ, ``Office of the Assistant Secretary for
Administration and Management,'' make the following changes:
A. Retitle all references to the ``Assistant Secretary for
Administration and Management (ASAM)'' as the ``Assistant Secretary
for Administration (ASA)''
B. Under Section AJ.00 Mission, delete in its entirety and
replace with the following:
Section AJ.00 Mission. The Office of Assistant Secretary for
Administration (OASA) performs for the Secretary the administrative
functions of the Department. Manages the human resources, equal
employment opportunity, information resources management, logistics
and travel policies and programs, and general administrative
activities of the Department and other administrative duties as
assigned from time to time. Provides leadership and oversight
direction to the activities of the Program Support Center.
C. Under Section AJ.10 Organization, delete in its entirety and
replace with the following:
Section AJ.10 Organization. The Office of the Assistant
Secretary for Administration is under the direction of the Assistant
Secretary for Administration, who reports to the Secretary, and
consists of the following components:
Immediate Office (AJ).
Office of Human Resources (AJA).
OS Executive Office (AJC).
Office for Facilities Management and Policy (AJE).
Office of the Chief Information Officer (AJG).
Office of Diversity Management & Equal Employment
Opportunity (AJI).
Office of Business Transformation (AJJ).
Program Support Center (P).
D. Under Section AJ.20 Functions, delete ``Office of Acquisition
Management and Policy (AJG)'' in its entirety and replace with the
following:
Office of the Chief Information Officer (AJG). Section AJG.00
Mission. The Office of the Chief Information Officer (OCIO) advises
the Secretary and the ASA on matters pertaining to the use of
information and related technologies to accomplish Departmental
goals and program objectives. The mission of the Office is to
establish and provide: assistance and guidance on the use of
technology-supported business process reengineering; investment
analysis; performance measurement; strategic development and
application of information systems and infrastructure; policies to
provide improved management of information resources and technology;
and better, more efficient service to our clients and employees.
Section AJG.10 Organization. The Office of the Chief Information
Officer (OCIO) is headed by the Deputy Assistant Secretary for
Information Technology (DASIT)/HHS Chief Information Officer (CIO),
who reports to the Deputy Secretary. The HHS CIO serves as the
primary IT leader for the Department. The OCIO consists of the
following components:
Immediate Office (AJG).
Office of Resources Management (AJG1).
Office of Enterprise Architecture (AJG2).
Office of Enterprise Project Management (AJG3).
Office of Information Technology Security (AJG4).
Section AJG.20 Functions.
1. The Immediate Office of the Chief Information Officer (AJG).
The Immediate Office of the Chief Information Officer (OCIO)
supports the DASIT/CIO and also provides leadership in OS
Information Technology (IT) issues, HHS IT architecture, HHS IT
security, and the use of technology in HHS.
2. Office of Resources Management (AJG1). The Office of
Resources Management (ORM) is headed by the Director, Office of
Resources Management and is responsible for OCIO Business
Operations. The Office advises the CIO and OCIO managers on matters
relating to OCIO operations, HHS information collection, HHS policy
development and interpretation, development of the OCIO budget and
HHS IT workforce development.
3. Office of Enterprise Architecture (AJG2). The Office of
Enterprise Architecture (OEA) is headed by the Director, Office of
Enterprise Architecture who is also the HHS Chief Enterprise
Architect and supports all planning and enterprise programs that
fall under the OCIO.
4. Office of Enterprise Project Management (AJG3). The Office of
Enterprise Project Management (OEPM) is headed by the Director,
Office of Enterprise Project Management who is the senior technical
advisor to the HHS CIO on the implementation of information
technology, and in that role works closely in support of the HHS
Chief Technology Officer. The Director, OEPM, supports the design,
development, configuration, integration and implementation of all
HHS enterprise information technology projects that fall under the
Office of the Chief Information Officer.
5. Office of Information Technology Security (AJG4). The Office
of Information Technology Security (OITS) is headed by the Director,
(OITS), who is also the HHS Chief Information Security Officer
(CISO), who manages the HHS Security Program. The Office provides
management leadership in IT security policy and guidance, expert
advice and collaboration among the OPDIVs and the STAFFDIVs in
developing, promoting and maintaining IT security measures to
adequately and cost effectively protect and ensure the
confidentiality, integrity and timely availability of all data and
information in the custody of the Department, as well as of the
information systems required to meet the Department's current and
future business needs.
E. Under Section AJ.20 Functions, delete ``Office of Small and
Disadvantaged Business Utilization (AJH)'' in its entirety.
F. Under Section AJ.20 Functions, ``Office of Business
Transformation (AJJ),'' delete ``Section AJJ.00 Mission'' in its
entirety and replace with the following:
Section AJJ.00 Mission. The Office of Business Transformation (OBT)
provides results-oriented strategic and analytical support for key
management initiatives and coordinates the business mechanisms
necessary to account for the performance of these initiatives and other
objectives as deemed appropriate. OBT also oversees the implementation
of commercial services activities Department-wide, as a tool to
generate savings and improve efficiencies, and provides technical
assistance to the OPDIVs and evaluates effectiveness of their business-
centric programs, including the development of performance standards.
OBT also will be responsible for integrating the work performed by ASA
in the areas of business process reengineering, core business mission
activities, responsibility and investment matters as
[[Page 57682]]
determined by ASA. These include travel and logistics policies and
programs. As part of its business process reengineering services, OBT
will conduct the review process for reorganization and delegation of
authority proposals for the Office of the Secretary (OS) that require
the Secretary's or designees' signature.
G. Under Section AJ.20 Functions, ``Office of Business
Transformation (AJJ),'' delete ``Section AJJ.10 Organization'' in its
entirety and replace with the following:
Section AJJ.10 Organization. The Office of Business
Transformation (OBT), headed by a Deputy Assistant Secretary who
reports directly to the Assistant Secretary for Administration
consists of the following components:
[cir] Division of Strategic Initiatives (AJJ1).
[cir] Division of Commercial Services Management (AJJ2).
[cir] Division of Travel Policy and Programs (AJJ3).
[cir] Division of Logistics Policy and Programs (AJJ4).
[cir] Division of Organizational Reengineering (AJJ5).
H. Under Section AJ.20 Functions, ``Office of Business
Transformation (AJJ),'' ``Section AJJ.20 Functions,'' immediately after
``2. Division of Commercial Services Management (AJJ2)'' insert the
following:
3. Division of Travel Policy and Programs (AJJ3). The Division
of Travel Policy and Programs is headed by a Director and provides
leadership in the area of travel through HHS policy development and
oversight through coordination with OMB, the General Services
Administration (GSA), and the Office of Government Ethics regarding
government-wide travel program requirements. The Division provides
quality guidance, advice and assistance, information, training, and
best practices for managing HHS travel.
4. Division of Logistics Policy and Programs (AJJ4). The
Division of Logistics Policy and Programs is headed by a Director
and provides leadership in the area of logistics through HHS policy
development and oversight and through coordination with OMB, GSA,
the Department of Energy (DOE), and other Federal agencies regarding
government-wide logistics requirements. This Division is dedicated
to improving HHS' management of assets, personal property,
equipment, inventory, fleet, transportation, and investments for
logistics management information systems.
5. Division of Organizational Reengineering (AJJ5). The Division
of Organizational Reengineering is headed by a Director who
administers and oversees the Department's system for review,
approval, and documentation of reorganization and delegation of
authority proposals.
I. Under Section AJ.20 Functions, ``Office of Diversity Management
and Equal Employment Opportunity (AJI),'' delete'' Section AJI.10
Organization'' in its entirety and replace with the following:
Section AJI.10 Organization. The Office of Diversity Management
and Equal Employment Opportunity (ODME) is headed by a Director for
ODME, who reports directly to the Assistant Secretary for
Administration, and consists of the following components:
[cir] Diversity Management Division (AJI1).
[cir] Equal Employment Opportunity (EEO) Programs Division
(AJI2).
[cir] Division of EEO Program Evaluation and Policy (AJI3).
J. Under Section AJ.20 Functions, ``Office of Diversity Management
and Equal Employment Opportunity (AJI),'' ``Section AJI.20 Functions,''
immediately after ``2. Equal Employment Opportunity (EEO) Programs
Division (AJI2)'' insert the following:
3. Division of EEO Program Evaluation and Policy (AJI3). The
Division of EEO Program Evaluation and Policy (DEPEP): (a) Provides
leadership in developing and promoting improved analytical tools and
methods for evaluating EEO and workforce diversity data, including
strategic planning; (b) Ensures OPDIV EEO Offices are aligned with
ASAM and HHS polices and strategic plans; (c) Manages ODME's
continuous improvement program, the internal controls process (A-
123) for ODME; ODME's key performance indicators; Departmental EEO
policy development; and the preparation of the Equal Employment
Opportunity Commission (EEOC) Form 462 report; and (d) Prepares the
Department's annual Management Directive 715 (MD-715) report to the
EEOC and keeps HHS officials apprised of workforce demographics,
complaints activity, and barriers to equal employment opportunity
and recommending possible solutions as appropriate.
3. Delegation of Authority. Pending further redelegation,
directives or orders made by the Secretary, ASFR or ASA, all
delegations and redelegations of authority made to officials and
employees of affected organizational components will continue in them
or their successors pending further redelegations, provided they are
consistent with this reorganization.
Dated: November 1, 2009.
Kathleen Sebelius,
Secretary.
[FR Doc. E9-26963 Filed 11-6-09; 8:45 am]
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