[Federal Register: March 23, 2009 (Volume 74, Number 54)]
[Notices]
[Page 12116-12118]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23mr09-33]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0047]
Privacy Act of 1974; Systems of Records
AGENCY: National Security Agency/Central Security Service, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The National Security Agency (NSA) is proposing to amend a
system of records notice in its inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
April 22, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Send comments to the National Security Agency/ Central
Security Service, Freedom of Information Act and Privacy Act Office,
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.
SUPPLEMENTARY INFORMATION: The National Security Agency's systems of
notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal Register and are available from the
address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: March 18, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 12
NSA/CSS Training (February 22, 1993, 58 FR 10531).
CHANGES:
* * * * *
SYSTEM NAME:
Delete entry and replace with ``NSA/CSS Education, Training and
Workforce Development.''
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ``Files may consist of individual
name, Social Security Number (SSN), employee identification number,
date of birth, home address, home telephone number, education level,
and scholastic achievements; forms; correspondence; memoranda; testing
information (tests, test results, test grades); course grades; student
course and instructor evaluations; course and class rosters/attendance
rosters; grade reports; registration records requirements; course and
training histories; rosters of individuals by skill community/
specialty; attendance and time utilization reports for students and
instructors; biographical sketches where required and appropriate;
student disciplinary actions and complaints; waiver requests and
responses; reimbursement and service agreements where appropriate; and
other records related to civilian and military training as required and
appropriate (e.g., copies of contracts, Authorizations, Agreement, and
Certification of Training forms, Economy Act Orders, welcome letters,
course agendas; class schedules; visit request information; bus
confirmation e-mail; course materials; e-print order for course
material; Video Teleconferencing confirmation; and additional
assessment tool forms.''
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``5 U.S.C. 4101-4118, Training; E.O.
11348, Providing for the Further Training of Government Employees;
Section 10 of Public Law 86-36, National Security Agency Act of 1959;
and E.O. 9397 (SSN).''
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Delete entry and replace with ``In addition to those disclosures
generally
[[Page 12117]]
permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside the
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Portions of these files are made available to other governmental
and non-governmental entities in support of training requirements.
To contractor employees to make determinations as noted in the
purposes above.
In any legal proceeding, where pertinent, to which DoD is a party
before a court or administrative body (including, but not limited to,
the Equal Employment Opportunity Commission and Merit Systems
Protection Board).
The `DoD Blanket Routine Uses' set forth at the beginning of NSA/
CSS' compilation of systems of records notices apply to this system.''
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Delete entry and replace with ``Paper in file folders and
electronic storage media.''
RETRIEVABILITY:
Delete entry and replace with ``By name, Social Security Number
(SSN) or employee identification number.''
SAFEGUARDS:
Delete entry and replace with ``Buildings are secured by a series
of guarded pedestrian gates and checkpoints. Access to facilities is
limited to security-cleared personnel and escorted visitors only.
Within the facilities themselves, access to paper and computer
printouts are controlled by limited-access facilities and lockable
containers. Access to electronic means is limited and controlled by
computer password protection. Access to information is limited to those
individuals authorized and responsible for personnel management or
supervision.''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``The Associate Director for
Education and Training, National Security Agency/Central Security
Service, Ft. George G. Meade, MD 20755-6000.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the National Security Agency/Central
Security Service, Freedom of Information Act/Privacy Act Office, 9800
Savage Road, Ft. George G. Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the National Security Agency/Central Security
Service, Freedom of Information Act/Privacy Act Office, 9800 Savage
Road, Ft. George G. Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The NSA/CSS rules for contesting
contents and appealing initial determinations are published at 32 CFR
part 322 or may be obtained by written request addressed to the
National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755-6000.''
* * * * *
GNSA 12
SYSTEM NAME:
NSA/CSS Education, Training and Workforce Development
SYSTEM LOCATION:
Primary location--National Security Agency/Central Security
Service, Ft. George G. Meade, MD 20755-6000.
Decentralized segments--Each staff, line, contract and field
element as authorized and appropriate.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NSA/CSS employees, personnel under contract, military assignees and
other government employees, designees and military personnel as
required and appropriate who attend courses or receive training by or
under NSA/CSS sponsorship.
CATEGORIES OF RECORDS IN THE SYSTEM:
Files may consist of individual name, Social Security Number (SSN),
employee identification number, date of birth, home address, home
telephone number, education level, and scholastic achievements; forms;
correspondence; memoranda; testing information (tests, test results,
test grades); course grades; student course and instructor evaluations;
course and class rosters/attendance rosters; grade reports;
registration records requirements; course and training histories;
rosters of individuals by skill community/specialty; attendance and
time utilization reports for students and instructors; biographical
sketches where required and appropriate; student disciplinary actions
and complaints; waiver requests and responses; reimbursement and
service agreements where appropriate; and other records related to
civilian and military training as required and appropriate (e.g.,
copies of contracts, Authorizations, Agreement, and Certification of
Training forms, Economy Act Orders, welcome letters, course agendas;
class schedules; visit request information; bus confirmation e-mail;
course materials; e-print order for course material; Video
Teleconferencing confirmation; and additional assessment tool forms.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 4101-4118, Training; E.O. 11348, Providing for the Further
Training of Government Employees; Section 10 of Public Law 86-36,
National Security Agency Act; and E.O. 9397 (SSN).
PURPOSE(S):
To maintain training records necessary to assure the equitable
selection and approval of employees for NSA/CSS training or
sponsorship; to provide documentation concerning military crypto
linguist resources and individual training, develop training
requirements, refine training methods and techniques, and provide
individual career and training counseling.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Portions of these files are made available to other governmental
and non-governmental entities in support of training requirements.
To contractor employees to make determinations as noted in the
purposes above.
In any legal proceeding, where pertinent, to which DoD is a party
before a court or administrative body (including, but not limited to,
the Equal Employment Opportunity Commission and Merit Systems
Protection Board).
The `DoD Blanket Routine Uses' set forth at the beginning of NSA/
CSS'
[[Page 12118]]
compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper in file folders and electronic storage media.
RETRIEVABILITY:
By name, Social Security Number (SSN) or employee identification
number.
SAFEGUARDS:
Buildings are secured by a series of guarded pedestrian gates and
checkpoints. Access to facilities is limited to security-cleared
personnel and escorted visitors only. Within the facilities themselves,
access to paper and computer printouts are controlled by limited-access
facilities and lockable containers. Access to electronic means is
limited and controlled by computer password protection. Access to
information is limited to those individuals authorized and responsible
for personnel management or supervision.
RETENTION AND DISPOSAL:
Primary System--Records are reviewed annually and retained or
destroyed as appropriate. Copies of items of significance with respect
to the individual are included in the Personnel File and retention is
in accordance with the retention policies for that system. Items used
as the basis of statistical studies or other research efforts may be
retained indefinitely. Computer listings and records are purged and
updated as required and appropriate.
Decentralized System--Records are reviewed annually and retained or
destroyed as appropriate. Individual's file may be transferred to
gaining organization if appropriate. Computer listings and records are
purged and updated as required and appropriate.
SYSTEM MANAGER(S) AND ADDRESS:
The Associate Director for Education and Training, National
Security Agency/Central Security Service, Ft. George G. Meade, MD
20755-6000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.
CONTESTING RECORD PROCEDURES:
The NSA/CSS rules for contesting contents and appealing initial
determinations are published at 32 CFR part 322 or may be obtained by
written request addressed to the National Security Agency/Central
Security Service, Freedom of Information Act/Privacy Act Office, 9800
Savage Road, Ft. George G. Meade, MD 20755-6000.
RECORD SOURCE CATEGORIES:
Individual, supervisors, training counselors, instructors and other
training personnel; other governmental entities nominating individuals
for training; other training and educational institutions; Personnel
File, and other sources as required and appropriate.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Individual records in this file may be exempt pursuant to 5 U.S.C.
552a(k)(1), (k)(5) and (k)(6), as applicable. An exemption rule for
this record system has been promulgated according to the requirements
of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32
CFR part 322. For additional information contact the system manager.
[FR Doc. E9-6277 Filed 3-20-09; 8:45 am]
BILLING CODE 5001-06-P