[Federal Register: April 17, 2009 (Volume 74, Number 73)]
[Notices]
[Page 17840-17841]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr17ap09-42]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2009-0010]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Department of the Army is proposing to add a system of
records to its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on May 18, 2009 unless
comments are received that would result in a contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy
Division, U.S. Army Records Management and Declassification Agency,
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.
FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on April 13, 2009, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals', dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: April 14, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0025-2a SAIS DoD
SYSTEM NAME:
Defense Biometric Identification Records System.
SYSTEM LOCATION:
Department of Defense, Biometrics Task Force, 347 West Main Street,
Clarksburg, WV 26306-2947 and at any Department of Defense activity
that receives, compares, retains, accesses, or uses biometric
technology to recognize the identity or to verify the claimed identity
of an individual.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered include members of the U.S. Armed Forces, DoD
civilian and contractor personnel, military reserve personnel, Army and
Air National Guard personnel, and other individuals (who are U.S.
citizens or aliens lawfully admitted for permanent residence) requiring
or requesting access to DoD or DoD controlled information systems and/
or DoD or DoD contractor operated, controlled, or secured facilities.
Also included are U.S. persons who have been declared missing,
prisoners of war (POW), non-U.S. citizens, civilian persons who are
being detained or held hostage, or personnel recovered from hostile
control. Individuals within the purview of both the personnel recovery
and personnel accounting missions respectively are covered. Personnel
recovery supports U.S. military, DoD civilian, and DoD contractor
personnel while hostilities are ongoing. Personnel accounting takes
over once hostilities cease.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, Social Security Number (SSN), organization,
telephone number, and office symbol; security clearance; level of
access; subject interest code; user identification code; data files
retained by users; assigned password; magnetic tape reel
identification; abstracts of computer programs and names and phone
numbers of contributors; similar relevant information; biometrics
templates, biometric images, supporting documents, and biographic
information including name, date of birth, place of birth, height,
weight, eye color, hair color, race and gender and similar relevant
information; and reports of casualty, biographic data and debriefing
reports concerning U.S. personnel who are missing, captured, or
detained by a hostile entity.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of
the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013,
Secretary of the Air Force; DoD Directive 8521.01E, Department of
Defense Biometrics; DoD Directive 8500.1, Information Assurance (IA);
DoD Instruction 8500.2, Information Assurance Implementation; Army
Regulation 25-2, Information Assurance; DoD Directive 2310.7, Personnel
Accounting-Loses Due to Hostile Acts; DoD Directive 5110.10, Defense
Prisoner of War/Missing in Action Office; DoD Instruction 2310.5,
Accounting for Missing Persons; and E.O.9397 (SSN).
PURPOSE(S):
To control logical and physical access to DoD and DoD controlled
information systems and DoD or DoD contractor operated, controlled, or
secured facilities and to support the DoD physical and logical
security, force protection, identity management, and information
assurance programs, by identifying an individual or verifying/
authenticating the identity of an individual through the use of
biometrics (i.e., measurable physiological or behavioral
characteristics) for purposes of protecting U.S./Coalition/allied
government and/or U.S./Coalition/allied national security areas of
responsibility and information.
Information assurance purposes include the administration of
passwords and identification numbers for operators/users of data in
automated media; identifying data processing and communication
customers authorized access to or disclosure from data residing in
information processing and/or communication activities; and determining
the propriety of individual access into the physical data residing in
automated media.
To maintain records for the expedient field identification and
recovery of persons, or their physical remains, who have been captured,
detained, evading, isolated or missing, and for the continuing
operational capability to determine the areas of movement and detention
of these persons who were captured, detained, evaded, isolated or
missing.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
To Federal, State, tribal, local, or foreign agencies, for the
purposes of law enforcement, counterterrorism, immigration management
and control, and homeland security as authorized by U.S. Law or
Executive Order, or for the
[[Page 17841]]
purpose of protecting the territory, people, and interests of the
United States of America against breaches of security related to DoD
controlled information or facilities, and against terrorist activities.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
Name, Social Security Number (SSN), biometric template,
fingerprints, face, iris, DNA, and other biometric data.
SAFEGUARDS:
Computerized records maintained in a controlled area are accessible
only to authorized personnel. Records are maintained in a controlled
facility. Physical entry is restricted by the use of locks, guards, and
is accessible only to authorized personnel. Physical and electronic
access is restricted to designated individuals having a need therefore
in the performance of official duties and who are properly screened and
cleared for need-to-know.
RETENTION AND DISPOSAL:
Data is deleted and destroyed when superseded or when no longer
needed for operational purposes, whichever is later, by shredding,
pulping, degaussing or erasing.
Records pertaining to captured, detained, evading, isolated or
missing U.S. military, Department of Defense (DOD) civilians, DOD
contractor personnel, and other U.S. persons, will be maintained in the
files until no longer needed, or for 10 years either after recovery or
after the subject is declared Killed/Missing in Action or dead. Records
are destroyed by shredding, pulping, degaussing or erasing.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Biometrics Task Force, 1901 S. Bell Street, Suite 900,
Arlington, VA 22202-4512.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to Biometric Task Force, 1901 S. Bell Street, Suite 900, Arlington, VA
22202-4512.
For verification purposes, individual should provide full name,
sufficient details to permit locating pertinent records, and signature.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Biometric
Task Force, 1901 S. Bell Street, Suite 900, Arlington, VA 22202-4512.
For verification purposes, individual should provide full name,
sufficient details to permit locating pertinent records, and signature.
CONTESTING RECORD PROCEDURES:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
RECORD SOURCE CATEGORIES:
From the individual, DoD security offices, system managers,
computer facility managers, automated interfaces for user codes on file
at Department of Defense sites.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-8840 Filed 4-16-09; 8:45 am]
BILLING CODE 5001-06-P