[Federal Register: April 30, 2009 (Volume 74, Number 82)]
[Notices]
[Page 19941-19944]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30ap09-37]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0058]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend a System of Records.
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SUMMARY: The Defense Logistics Agency is proposing to amend two system
of records notices in its existing inventory of record systems subject
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
June 1, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221
FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: April 27, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.40
SYSTEM NAME:
DLA Security Force and Staff Records (August 16, 2007, 72 FR
46043).
CHANGES:
* * * * *
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; Section 21 of the Internal
Security Act of 1950 (50 U.S.C. 797); 18 U.S.C. 499, Military, Naval,
or Official Passes; 18 U.S.C. 701, Official Badges, Identification
Cards, Other Insignia; 18 U.S.C. 716, Police Badges; DOD Instructions
5200.8, Security of Military Installations and Resources; 10 U.S.C.
1580, Emergency Essential Personnel, designation; 10 U.S.C. 1585,
Carrying of Firearms; DOD 5210.56, Use of Deadly Force and the Carrying
of Firearms by DOD Personnel Engaged in Law Enforcement and Security
Duties; CJCSI 3121.01B, Standing Rules of Engagement/Standing rules for
the Use of Force for US Forces; 10 U.S.C. 1593, Uniform allowance:
civilian employees; and E.O. 9397 (SSN).''
* * * * *
RETRIEVABILITY:
Delete entry and replace with ``Records are retrieved by
individual's name, Social Security Number, shield or credential
number.''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Program Manager, Law Enforcement
Operations, Headquarters, Defense Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA field activity
responsible for the operation of security forces and staff at the DLA
field activity.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, Social
Security
[[Page 19942]]
Number, and the DLA activity where employed.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about them contained in this system of records should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, Social
Security Number, and the DLA activity where employed.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
RECORD SOURCE CATEGORIES:
Delete entry and replace with ``The individual, DLA Security
Managers, Security Staff, Security Force Supervisors, and training and
educational institutions.''
* * * * *
S500.40
SYSTEM NAME:
DLA Security Force and Staff Records.
SYSTEM LOCATION:
Public Safety and Security Office, Headquarters, Defense Logistics
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA Field
Activities. Addresses may be obtained from the System manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Defense Logistics Agency (DLA) security and investigations
personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records contain individual's name, Social Security Number (SSN),
date of birth, home address, telephone number, emergency notification
data, driver's license number and expiration date, security clearance,
weapons qualification, education and training data, professional
certifications, issuance and receipt of property and equipment
(uniforms, shields, credentials, weapons, ammunition), shift
assignments, and related papers.
Authority for maintenance of the system:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; Section 21 of the Internal Security Act of 1950 (50 U.S.C.
797); 18 U.S.C. 499, Military, Naval, or Official Passes; 18 U.S.C.
701, Official Badges, Identification Cards, Other Insignia; 18 U.S.C.
716, Police Badges; DOD Instruction 5200.8, Security of Military
Installations and Resources; 10 U.S.C. 1580, Emergency Essential
Personnel, designation; 10 U.S.C. 1585, Carrying of Firearms; DOD
5210.56, Use of Deadly Force and the Carrying of Firearms by DOD
Personnel Engaged in Law Enforcement and Security Duties; CJCSI
3121.01B, Standing Rules of Engagement/Standing Rules for the Use of
Force for US Forces; 10 U.S.C. 1593, Uniform allowance: civilian
employees; and E.O. 9397 (SSN).
PURPOSE(S):
Information is maintained and used by DLA Security Managers,
Security and Public Safety staffs, and Security Force Supervisors to
provide data concerning the professional qualifications, training
requirements, and health and readiness of Security Force personnel at
DLA Headquarters and field activities. Records are also used for
identification and emergency notification in case of accident or
casualty; to maintain control and accountability of property (i.e.
uniforms, shields, credentials, weapons, ammunition, and equipment); to
ensure proper training; to develop schedules and procedures to improve
efficiency. Records are used to determine if an individual is qualified
in the use of firearms and vehicles and for security clearance to
handle classified information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
To Federal, state or local law enforcement agencies for training or
assistance in police or security operations.
To local hospitals and medical personnel for emergency treatment in
case of accident or casualty.
To Federal and non-federal schools, academies, and similar
institutions for training or certification purposes.
To Federal, state, or local disaster relief agencies for mutual
aid.
The DoD ``Blanket Routine Uses'' also apply to this system of
records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and/or on electronic storage media.
RETRIEVABILITY:
Records are retrieved by individual's name, Social Security Number,
shield or credential number.
SAFEGUARDS:
Records are maintained in areas accessible only to DLA Headquarters
and field activities security supervisory and staff personnel who use
the records to perform their duties. All records are maintained on
closed military installations with security force personnel performing
installation access control and random patrols. Common Access Cards and
personal identification numbers are used to authenticate authorized
desktop and laptop computer users. Computer servers are scanned
quarterly or monthly to assess system vulnerabilities. Systems security
updates are accomplished daily. The computer files are password
protected with access restricted to authorized users with a need for
the information. Records are secured in locked or guarded buildings,
locked offices, or locked cabinets during non duty hours, with access
restricted during duty hours to authorized users with a need for the
information.
RETENTION AND DISPOSAL:
Records are destroyed after 1 year, when no longer needed,
superseded or obsolete, or upon termination of record subject, as
applicable.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement Operations, Headquarters, Defense
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers
within the DLA field activity responsible for the operation of security
forces and staff at the DLA field activity.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, Social
Security Number, and the DLA activity where employed.
[[Page 19943]]
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them contained in
this system of records should address written inquiries to the Privacy
Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, Social
Security Number, and the DLA activity where employed.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
The individual, DLA Security Managers, Security Staff, Security
Force Supervisors, and training and educational institutions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
S500.43
SYSTEM NAME:
Firearms Registration Records (June 8, 1999, 64 FR 30494).
CHANGES:
* * * * *
SYSTEM LOCATION:
Delete entry and replace with ``Defense Logistics Agency field
activities. Addresses may be obtained from the system manager.''
* * * * *
SAFEGUARDS:
Delete entry and replace with ``Records are maintained in areas
accessible only to DLA Headquarters and field activities security
supervisory and staff personnel who use the records to perform their
duties. All records are maintained on closed military installations
with security force personnel performing installation access control
and random patrols. Common Access Cards and personal identification
numbers are used to authenticate authorized desktop and laptop computer
users. Computer servers are scanned quarterly or monthly to assess
system vulnerabilities. Systems security updates are accomplished
daily. The computer files are password protected with access restricted
to authorized users with a need for the information. Records are
secured in locked or guarded buildings, locked offices, or locked
cabinets during non duty hours, with access restricted during duty
hours to authorized users with a need for the information.''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Security managers within the DLA
field activity responsible for the operation of security forces and
staff at the DLA field activity.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, Social
Security Number, home address, and location of DLA installation where
firearm was registered.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about them contained in this system of records should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, current
address and telephone numbers of the individual.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
RECORD SOURCE CATEGORIES:
Delete entry and replace with ``The individual, security and police
force personnel.''
* * * * *
S500.43
SYSTEM NAME:
Firearms Registration Records.
SYSTEM LOCATION:
Defense Logistics Agency field activities. Addresses may be
obtained from the system manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals required to register personal firearms with the Defense
Logistics Agency.
CATEGORIES OF RECORDS IN THE SYSTEM:
The file includes name, addresses, Social Security Number, and
telephone numbers. The file also includes firearm registration forms,
and other documents relating to registration of privately owned
firearms.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et
seq.); DoD Instruction 5200.8, Security of DOD Installations and
Resources; DOD Directive 5105.22, Defense Logistics Agency; and E.O.
9397 (SSN).
PURPOSE(S):
Information is used by security officers and police force personnel
to ensure proper maintenance and safekeeping of privately owned
firearms by personnel residing on DLA controlled premises or who are
required to register firearms with DLA. Records may also be used to
identify the owner of a particular firearm.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' also apply to this system of
records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and/or on electronic storage media.
RETRIEVABILITY:
Records are retrieved by subject individual's name or Social
Security Number (SSN).
SAFEGUARDS:
Records are maintained in areas accessible only to DLA Headquarters
and field activities security supervisory and staff personnel who use
the records to perform their duties. All records are maintained on
closed military
[[Page 19944]]
installations with security force personnel performing installation
access control and random patrols. Common Access Cards and personal
identification numbers are used to authenticate authorized desktop and
laptop computer users. Computer servers are scanned quarterly or
monthly to assess system vulnerabilities. Systems security updates are
accomplished daily. The computer files are password protected with
access restricted to authorized users with a need for the information.
Records are secured in locked or guarded buildings, locked offices, or
locked cabinets during non duty hours, with access restricted during
duty hours to authorized users with a need for the information.
RETENTION AND DISPOSAL:
Destroy 6 months after cancellation of registration or departure of
the registrant from the jurisdiction of the registering activity.
SYSTEM MANAGER(S) AND ADDRESS:
Security managers within the DLA field activity responsible for the
operation of security forces and staff at the DLA field activity.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, Social
Security Number, home address, and location of DLA installation where
firearm was registered.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them contained in
this system of records should address written inquiries to the Privacy
Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain subject individual's full name, current
address and telephone numbers of the individual.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
The individual, security and police force personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-9906 Filed 4-29-09; 8:45 am]
BILLING CODE 5001-06-P