[Federal Register Volume 75, Number 107 (Friday, June 4, 2010)]
[Notices]
[Pages 31816-31818]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-13477]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
July 6, 2010. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
[[Page 31817]]
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Office of the Secretary (N1-16-09-1,
3 items, 3 temporary items). Web site records, including web management
and operations files, logs, and web content that is not unique. Unique
web content will be managed in accordance with previously approved
schedules or schedules that will be submitted in the future.
2. Department of Agriculture, Agricultural Research Service (N1-
310-09-4, 3 items, 3 temporary items). Agency web site records,
including web management and operations files, logs, and web content
that is not unique. Unique web content will be managed in accordance
with previously approved schedules or schedules that will be submitted
in the future.
3. Department of Agriculture, Economic Research Service (N1-354-09-
2, 3 items, 3 temporary items). Agency web site records, including web
management and operations files, logs, and web content that is not
unique. Unique web content will be managed in accordance with
previously approved schedules or schedules that will be submitted in
the future.
4. Department of Agriculture, National Agricultural Statistical
Service (N1-355-09-1, 3 items, 3 temporary items). Agency web site
records, including web management and operations files, logs, and web
content that is not unique. Unique web content will be managed in
accordance with previously approved schedules or schedules that will be
submitted in the future.
5. Department of Agriculture, Natural Resources Conservation
Service (N1-114-10-1, 3 items, 3 temporary items). Agency web site
records, including web management and operations files, logs, and web
content that is not unique. Unique web content will be managed in
accordance with previously approved schedules or schedules that will be
submitted in the future.
6. Department of Agriculture, Research, Education, and Extension
Service (N1-540-08-1, 12 items, 12 temporary items). Records relating
to the 4-H program. Included are records relating to peer review of
such matters as curricula, proposals, and workshops, and to
authorizations to use the 4-H emblem.
7. Department of Agriculture, Risk Management Agency (N1-258-09-9,
1 item, 1 temporary item). Master files of an electronic information
system relating to accounting matters.
8. Department of the Army, Agency-wide (N1-AU-10-22, 1 item, 1
temporary item). Master files of an electronic information system that
includes unit promotion eligibility rosters for enlisted personnel in
grades E-1 through E-3.
9. Department of Education, Federal Student Aid (N1-441-09-17, 2
items, 2 temporary items). Files relating to pilot projects that
explore the use of new technologies and procedures aimed at improving
student aid programs. Also included are master files of an electronic
information system that contains data submitted by schools that relate
to initiatives under which schools are granted exemptions from
requirements governing student aid in order to improve services and
procedures.
10. Department of Education, Office for Civil Rights (N1-441-09-14,
1 item, 1 temporary item). Records relating to requests for exemptions
from requirements prohibiting gender discrimination submitted by
sororities, fraternities, and religious groups at educational
institutions.
11. Department of Housing and Urban Development, Federal National
Mortgage Association (N1-207-08-1, 12 items, 10 temporary items).
Correspondence relating to mortgages, budget files, agreements,
vouchers and other records that date from the 1930s to 1971 and are
stored at the Washington National Records Center. Proposed for
permanent retention are correspondence files relating to insured
mortgages and Audit Branch subject files. The proposed disposition
instructions are limited to paper records.
12. Department of Housing and Urban Development, Office of Single
Family Housing (N1-207-09-4, 1 item, 1 temporary item). Master files of
an electronic information system that contains data concerning real
estate settlements in connection with the Real Estate Settlement
Procedures Act of 1974.
13. Department of Justice, Office of the Inspector General (N1-60-
09-48, 2 items, 2 temporary items). Master files and inputs associated
with an electronic information system that contains data concerning
expenditures in connection with financial and performance audits.
14. Department of Labor, Occupational Safety and Health
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Administration (N1-100-08-1, 2 items, 1 temporary item). Background
materials used to prepare the Secretary of Labor's annual report to the
President on the occupational safety and health of Federal employees.
The report itself along with the Secretary's transmittal are proposed
for permanent retention.
15. Department of State, Bureau of Educational and Cultural Affairs
(N1-59-09-29, 1 item, 1 temporary item). Master files associated with
an electronic information system that contains statistical data
concerning academic and cultural exchange programs. Key data from these
records is included in another electronic information system that has
been proposed for permanent retention.
16. Department of State, Bureau of Educational and Cultural Affairs
(N1-59-09-31, 2 items, 2 temporary items). Master files and outputs
associated with an electronic information system that contains data of
agency academic exchange programs, including personal information on
applicants, grantee institution, grant country, and start and end
dates.
17. Department of State, Bureau of Educational and Cultural Affairs
(N1-59-09-32, 2 items, 2 temporary items). Master files and outputs
associated with an electronic information system that contains data of
agency professional, youth, athletic, and cultural exchanges. Included
is data concerning such matters as sponsoring organization, nature of
the exchange, and personal information about the participants.
18. Department of State, Bureau of Educational and Cultural Affairs
(N1-59-09-34, 2 items, 2 temporary items). Master files and outputs
associated with an electronic information system that contains data on
visa applications made in connection with exchange programs.
19. Department of State, Bureau of International Information
Programs (N1-59-09-12, 10 items, 4 temporary items). Records of the
Office of Publications including administrative records and abstracts
of articles. Proposed for permanent retention are policy and program
records, articles, periodicals, pamphlets, and other publications, and
posters and other visual materials.
20. Department of the Treasury, Internal Revenue Service (N1-58-09-
60, 2 items, 2 temporary items). Master files and system documentation
associated with an electronic information system used to calculate Tax
Year 2005 tax credits for taxpayers affected by Hurricane Katrina.
21. Department of the Treasury, Internal Revenue Service (N1-58-09-
92, 2 items, 2 temporary items). Master files and system documentation
associated with an electronic information system used to process
business tax returns.
22. Federal Communications Commission, Public Safety and Homeland
Security Bureau (N1-173-10-1, 2 items, 2 temporary items). Master files
and outputs associated with an electronic information system used by
communications providers to report on significant disruptions or
outages.
23. Federal Communications Commission, Public Safety and Homeland
Security Bureau (N1-173-10-2, 4 items, 4 temporary items). Master files
and outputs associated with an electronic information system used by
communications providers to provide information regarding the
operational status of communications networks in the event of a
disaster.
24. Nuclear Regulatory Commission, Office of the Chief Financial
Officer (N1-431-10-1, 1 item, 1 temporary item). Master files of an
electronic information system that is used to manage agency financial
matters.
25. Office of the Director of National Intelligence, National
Counterproliferation Center (N1-576-08-6, 20 items, 9 temporary items).
Administrative records including such files as meeting planning
records, weekly and bi-weekly reports, and non-substantive working
papers. Proposed for permanent retention are such records as the files
of the director and deputy director, records of working groups, subject
files, and substantive working papers.
Dated: May 27, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-13477 Filed 6-3-10; 8:45 am]
BILLING CODE 7515-01-P