[Federal Register Volume 75, Number 109 (Tuesday, June 8, 2010)]
[Notices]
[Pages 32416-32418]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-13657]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0075]
Privacy Act of 1974; System of Records
AGENCY: Department of Defense (DoD).
ACTION: Notice to amend a system of records.
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SUMMARY: The Office of the Secretary of Defense is proposing to amend a
system of records notice in its existing inventory of records systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on July 8, 2010, unless comments
are received that would result in a contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the Chief, OSD/JS Privacy Office, Freedom of
Information Directorate, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
The specific changes to the records system being amended is set
forth below followed by the notice, as amended, published in its
entirety. The proposed
[[Page 32417]]
amendment is not within the purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission
of a new or altered system report.
Dated: June 3, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
WUSU 07
System name:
USUHS Grievance Records (August 9, 1993; 58 FR 42304).
Changes:
* * * * *
System location:
Delete entry and replace with ``Uniformed Services University of
the Health Sciences, Civilian Human Resources Directorate (CHR), 4301
Jones Bridge Road, Bethesda, MD 20814-4712.''
* * * * *
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 7121, Grievance
Procedures; DoD 1400.25-M, Subchapter 771, Administrative Grievance
System; and E.O. 9397 (SSN) as amended.''
Purpose(s):
Delete entry and replace with ``To track, analyze and mitigate
informal grievances filed by Uniformed Services University on employees
covered by a collective bargaining agreement. Utilizing this
information allows Uniformed Services University civilian personnel
employer relations officers to track grievances, to analyze findings
from an investigation, and to research the success and/or failure of
mitigation efforts. The information is collected and used by Civilian
Personnel Employee Relations Officers.''
* * * * *
Retention and disposal:
Delete entry and replace with ``Pending. Until approved by the
National Archives & Records Administration (NARA). All data must be
retained indefinitely until scheduled with NARA.''
System manager(s) and address:
Delete entry and replace with ``Director, Civilian Human Resources
Directorate, Uniformed Services University of the Health Sciences, 4301
Jones Bridge Road, Bethesda, MD 20814-4712.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Director, Civilian Human Resources
Directorate, Uniformed Services University of the Health Sciences, 4301
Jones Bridge Road, Bethesda, MD 20814-4712.
The request should contain the full name, address and the signature
of the subject individual.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the TRICARE Management Activity, Freedom of
Information Act Requester Service, 16401 Centretech Parkway, Aurora, CO
80011-9066.
The request should contain the full name, address and the signature
of the subject individual.''
* * * * *
WUSU 07
System name:
USUHS Grievance Records.
System location:
Uniformed Services University of the Health Sciences, Civilian
Human Resources Directorate (CHR), 4301 Jones Bridge Road, Bethesda, MD
20814-4712.
Categories of individuals covered by the system:
Current and former civilian Federal employees that have submitted
grievances.
Categories of records in the system:
Individual name, address, date of birth, all documents related to
the alleged grievance, including statements of witnesses, reports of
interviews and hearings, examiners findings and recommendations, a copy
of the original and final decisions, and related correspondence and
exhibits.
Authority for maintenance of the system:
5 U.S.C. 7121, Grievance Procedures; DoD 1400.25-M, Subchapter 771,
Administrative Grievance System; and E.O. 9397 (SSN) as amended.
Purpose(s):
To track, analyze and mitigate informal grievances filed by
Uniformed Services University on employees covered by a collective
bargaining agreement. Utilizing this information allows Uniformed
Services University civilian personnel employer relations officers to
track grievances, to analyze findings from an investigation, and to
research the success and/or failure of mitigation efforts. The
information is collected and used by Civilian Personnel Employee
Relations Officers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3).
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
Office of the Secretary of Defense/Joint Staff compilation of the
systems of record notices apply to this system.
Storage:
Paper file folders.
Retrievability:
Individual's last name.
Safeguards:
Records are maintained in locked file cabinets, with access
restricted to authorized Uniformed Services University of the Health
Sciences employees who have a demonstrated need-to-know.
Retention and disposal:
Pending. Until approved by the National Archives & Records
Administration (NARA). All data must be retained indefinitely until
scheduled with NARA.
System manager(s) and address:
Director, Civilian Human Resources Directorate, Uniformed Services
University of the Health Sciences, 4301 Jones Bridge Road, Bethesda, MD
20814-4712.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, Civilian Human Resources Directorate, Uniformed
Services University of the Health Sciences, 4301 Jones Bridge Road,
Bethesda, MD 20814-4712.
The request should contain the full name, address and the signature
of the subject individual.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
TRICARE Management Activity, Freedom of Information Act Requester
Service, 16401 Centretech Parkway, Aurora, CO 80011-9066.
The request should contain the full name, address and the signature
of the subject individual.
[[Page 32418]]
Contesting record procedures:
The Office of the Secretary of Defense rules for accessing records,
for contesting contents and appealing initial agency determinations are
published in OSD Administrative Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
Record source categories:
Information in this system of records is obtained from the
individual on whom the record is maintained; testimony of witnesses;
agency officials; and related correspondence from organizations or
persons.
Exemptions claimed for the system:
None.
[FR Doc. 2010-13657 Filed 6-7-10; 8:45 am]
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