[Federal Register Volume 75, Number 112 (Friday, June 11, 2010)]
[Notices]
[Pages 33355-33357]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-14227]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
July 12, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road,
[[Page 33356]]
College Park, MD 20740-6001. Telephone: 301-837-1539. E-mail:
[email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Animal and Plant Health Inspection
Service (N1-463-10-3, 3 items, 3 temporary items). Web site records,
including web management and operations files, logs, and web content
that is not unique. Unique web content will be managed in accordance
with previously approved schedules or schedules that will be submitted
in the future.
2. Department of Agriculture, Food and Nutrition Service (N1-462-
09-7, 3 items, 3 temporary items). Web site records, including web
management and operations files, logs, and web content that is not
unique. Unique web content will be managed in accordance with
previously approved schedules or schedules that will be submitted in
the future.
3. Department of Education, Agency-wide (N1-441-09-4, 6 items, 5
temporary items). Background files relating to the development and
issuance of rules and regulations. Included are such records as
internal memorandums, files relating to the agency's semi-annual
regulatory agenda, and electronic master data files containing proposed
rules, supporting analyses, and comments on agency rules that are
included in the government-wide Federal Docket Management System.
Proposed for permanent retention are final rules and related decision
memorandums signed by senior officials.
4. Department of Education, Agency-wide (N1-441-09-12, 6 items, 6
temporary items). Grant files and other records relating to the
construction, maintenance, and renovation of facilities at education
institutions. Included are master files of an electronic information
system that contains data concerning the application process and
financial transactions.
5. Department of Health and Human Services, Administration on Aging
(N1-439-09-6, 12 items, 6 temporary items). Records relating to
communications matters, included such records as photographs that are
not mission-related, media advisories, daily news summaries, fact
sheets, and response to public inquiries. Proposed for permanent
retention are such records as mission-related photographs, annual
reports of agency accomplishments, press releases, and files relating
to educational campaigns.
6. Department of the Interior, Office of the Secretary (N1-48-10-2,
15 items, 13 temporary items). Records accumulated by the Office of
Budget, including such records as background files relating to the
presentation of the President's budget to Congress, budget formulation
records, budget execution files, subject files, files relating to
congressional travel coordinated or funded by the agency, and files
related to investment in information technology. Also included are
master files of an electronic information system which supports budget
formulation and execution. Proposed for permanent retention are budget
publications and press releases as well as the annual payment book,
which documents compensation provided to local governments whose
jurisdiction includes Federal lands that are exempt from taxation.
7. Department of Justice, Civil Division (N1-60-10-16, 1 item, 1
temporary item). Documents that are attorney-client privileged that are
included in case files relating to cases where the agency provides
legal representation to Federal employees or former employees who are
sued, subpoenaed, or charged in an individual capacity based on actions
they took in connection with their official position.
8. Department of Justice, Justice Management Division (N1-60-10-5,
2 items, 1 temporary item). Records relating to the formulation of
agency strategic plans. Final versions of plans are proposed for
permanent retention.
9. Department of Justice, Justice Management Division (N1-60-10-7,
2 items, 1 temporary item). Background files for management improvement
studies relating to agency policies, procedures, and organizational
structure. Final versions of the resulting reports are proposed for
permanent retention.
10. Department of Justice, Office of the Inspector General (N1-60-
09-67, 1 item, 1 temporary item). Master files of an electronic
information used to track workflow and the status of inspection and
evaluation recommendations.
11. Department of Justice, Bureau of Prisons (N1-129-09-36, 2
items, 2 temporary items). Content records maintained on the agency's
internal web site, such as memorandums, newsletters, and other records
relating to agency initiatives, programs, and procedures. Included are
copies of documents maintained elsewhere as well as materials that are
unique.
12. Department of Justice, Bureau of Prisons (N1-129-09-37, 9
items, 9
[[Page 33357]]
temporary items). Records included in an electronic information system
used by the Office of General Counsel's Commercial Law Branch. Records
relate to contracting issues, including such matters as use of the
Bureau seal, allegations of fraud, contract advice, policy reviews,
contract protest cases, contract appeals cases, and other litigation.
13. Department of State, Bureau of Administration (N1-59-10-13, 1
item, 1 temporary item). Master files of an electronic information
system that contains emergency contact information for agency employees
and contractors.
14. Department of State, Bureau of International Information
Programs (N1-59-09-11, 4 items, 3 temporary items). Records of the
Office of U.S. Speaker and Specialist Programs, including
administrative records and chronological files. Policy and program
records are proposed for permanent retention.
15. Department of State, Bureau of International Information
Programs (N1-59-09-20, 2 items, 1 temporary item). Subject/project
files of the Office of Current Issues. Proposed for permanent retention
are electronic records output from a system used to compile content for
a web site on U.S. foreign policy and related matters that is geared to
foreign audiences.
16. Department of Transportation, Federal Railroad Administration
(N1-399-07-17, 9 items, 5 temporary items). Records relating to Federal
advisory committees, boards, and councils and to inter- and intra-
agency bodies as well as rulemaking committees. Included are such
records as drafts of minutes, agendas, and files relating to rules that
were never published. Proposed for permanent retention are such records
as files relating to rules that were published and minutes, agendas,
reports, and other records accumulated by bodies for which the agency
serves as chair or secretariat.
17. Department of Transportation, Federal Railroad Administration
(N1-399-07-23, 7 items, 7 temporary records). Records of the Office of
Civil Rights, including such records as files relating to programs for
the disabled, employee alternative dispute resolution files, diversity
program files, and programs aimed at groups who are under-represented
in the Federal workforce.
18. Department of Transportation, Federal Railroad Administration
(N1-399-10-2, 1 item, 1 temporary item). Master files of an electronic
information system that contains data concerning the agency's
investments in information technology.
19. Department of the Treasury, Office of Inspector General (N1-56-
09-22, 4 items, 4 temporary items). Master files and outputs, including
statistical reports, of an electronic information system that contains
data on hotline allegations that were not forwarded to the
investigative division for action.
20. Department of the Treasury, Special Inspector General for the
Troubled Asset Relief Program (N1-56-10-1, 13 items, 8 temporary
items). Legal opinions that lack historical significance, routine
correspondence files, litigation case files that lack historical
significance, allegations and related documents that pertain to matters
that do not result in a formal investigation, routine audit files, and
audit planning and tracking records. Proposed for permanent retention
are such records as historically significant legal opinions and
litigation cases, substantive correspondence, and significant audit
case files.
21. Department of the Treasury, Alcohol and Tobacco Tax and Trade
Bureau (N1-564-09-4, 1 item, 1 temporary item). Master files of an
electronic information system used to track submissions of specially
denatured alcohol and non-beverage drawback alcohol sent for laboratory
analysis.
22. Department of the Treasury, Internal Revenue Service (N1-58-09-
95, 8 items, 8 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
exchange information with Federal Reserve Banks.
23. Department of the Treasury, U.S. Mint (N1-104-09-5, 7 items, 7
temporary items). Records relating to the agency's public and internal
web sites, including web content records, records relating to web site
development, and web site administration and operation files.
24. Abraham Lincoln Bicentennial Commission, Agency-wide (N1-220-
10-1, 17 items, 6 temporary items). Records relating to such matters as
fundraising, contracts granting permission to use the Commission logo,
and the design and management of the Commission's web site. Also
included are background materials relating to Commission programs, such
as reference files and logistical records. Proposed for permanent
retention are such records as reports to Congress, the Commission web
site, the Executive Director's correspondence, and files relating to
programs and events.
25. Office of the Director of National Intelligence, Office of the
Chief of Protocol (N1-576-09-4, 8 items, 6 temporary items). Office
copies of agency policy files, non-substantive working papers, and
records relating to such matters as travel arrangements for foreign
visitors and the award of the National Security Medal. Proposed for
permanent retention are case files relating to visits made by foreign
dignitaries and senior U.S. Government officials.
Dated: June 7, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-14227 Filed 6-10-10; 8:45 am]
BILLING CODE 7515-01-P