[Federal Register Volume 75, Number 114 (Tuesday, June 15, 2010)]
[Notices]
[Pages 33789-33791]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-14253]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0081]
Privacy Act of 1974; System of Records
AGENCY: Department of Defense (DoD).
ACTION: Notice to add a system of records.
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SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
July 15, 2010 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the Chief, OSD/JS Privacy Office, Freedom of
Information Directorate, Washington Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301-1155.
[[Page 33790]]
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 1, 2010, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996; 61 FR 6427).
Dated: June 9, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P49
System name:
Reasonable Accommodation Program Records.
System location:
Labor and Management Employee Relations Division, Human Resources
Directorate, Washington Headquarters Services, 2125 S. Clark Street,
Suite 5100, Arlington, VA 22202-3909.
Categories of individuals covered by the system:
Employees of, and applicants for employment with, Washington
Headquarters Services/Human Resources Directorate serviced components
requesting a reasonable accommodation.
Categories of records in the system:
Employee's name, address and other contact information, disability
or medical condition, reasonable accommodation requested, explanation
of how a reasonable accommodation would assist the employee in the
performance of his/her job, relevant medical documentation and other
supporting documents, occupational series and grade, operating
division/function, office location and address, office telephone
numbers, deciding official's name and title, essential duties of the
position, information relating to an individual's capability to
satisfactorily perform the duties of the position currently held,
estimated cost of accommodation, action by deciding official, and other
supporting documents relating to reasonable accommodation.
Applicant's name, contact information, disability or medical
condition, reasonable accommodation requested, explanation of how a
reasonable accommodation would assist the applicant in the application
process and/or in the performance of the duties of the position applied
for, relevant medical information and other supporting documents,
occupational series and grade, operating division/function, office
location and address, office telephone numbers, deciding official's
name and title, essential duties of the position for which he/she is
applying, information relating to an individual's capability to
satisfactorily perform the duties of the position applied for,
estimated cost of accommodation, action by deciding official, and other
supporting documents relating to reasonable accommodation.
Authority for maintenance of the system:
29 U.S.C. 791, Employment of Individuals with Disabilities; 42
U.S.C. chapter 126, Equal Opportunity for Individuals with
Disabilities; 29 CFR part 1630, Regulations to Implement the Equal
Employment Provisions of the Americans with Disabilities Act; E.O.
13163, Increasing the Opportunities for Individuals with Disabilities
to be Employed in the Federal Government; E.O. 13164, Requiring Federal
Agencies to Establish Procedures to Facilitate the Provision of
Reasonable Accommodation; DoD Directive 1020.1, Nondiscrimination on
the Basis of Handicap in Programs and Activities Assisted or Conducted
by the Department of Defense.
Purpose(s):
To document requests for reasonable accommodation(s) (regardless of
type of accommodation) and the outcome of such requests for employees
of Washington Headquarters Services/Human Resources Directorate
serviced components with known physical and mental impairments and
applicants for employment with Washington Headquarters Services/Human
Resources Directorate serviced components.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD `Blanket Routine Uses' that appear at the beginning of the
Office of the Secretary of Defense's compilation of systems of records
notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper files folders and electronic storage media.
Retrievability:
Individual's name.
Safeguards:
Access is limited to staff members working the reasonable
accommodation program, agency legal counsel, and Department of Defense
healthcare providers. Case records are maintained in locked file
cabinets. Automated records are controlled by limiting physical access
to terminals and by the use of computer access cards. Work areas are
controlled access requiring key cards. Security guards protect
buildings. Staff members complete annual Information Assurance and
Privacy Act training.
Retention and disposal:
Destroy three years after employee separation from the agency or
all appeals are concluded whichever is later.
System manager(s) and address:
Assistant Director, Labor and Management Employee Relations
Division, Human Resources Directorate, Washington Headquarters
Services, 2125 S. Clark Street, Suite 5100, Arlington, VA 22202-3909.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to Labor and Management Employee Relations Division, Human Resources
Directorate, Washington Headquarters Services, 2125 S. Clark Street,
Suite 5100, Arlington, VA 22202-3909.
Requests must contain individual's name and address.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the Office
of the Secretary of Defense/Joint Staff Freedom of Information Act
Requester Service Center, Office of Freedom of Information, 1155
Defense Pentagon, Washington, DC 20301-1155.
Requests must contain the name and number of this System of Records
Notice, the individual's name and address and be signed.
Contesting record procedures:
The Office of the Secretary of Defense rules for accessing records,
for
[[Page 33791]]
contesting contents and appealing initial agency determinations are
published in Office of the Secretary of Defense Administrative
Instruction 81; 32 CFR part 311; or may be obtained from the system
manager.
Record source categories:
Individual, social workers, rehabilitation counselors, and/or
health care personnel.
Exemptions claimed for the system:
None.
[FR Doc. 2010-14253 Filed 6-14-10; 8:45 am]
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