[Federal Register Volume 75, Number 127 (Friday, July 2, 2010)]
[Notices]
[Pages 38494-38495]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-16132]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0091]
Privacy Act of 1974; System of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Defense Intelligence proposes to add a system of records
to its inventory of record systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
August 2, 2010, unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the
agency name and docket number for this Federal Register document. The
general policy for comments and other submissions from members of the
public is to make these submissions available for public viewing on the
Internet at http://www.regulations.gov as they are received without
change, including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the DIA Privacy Act Coordinator, DAN 1-C, 200 MacDill Blvd,
Washington, DC 20340.
The proposed systems report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 18, 2010, to the
House Committee on of Government Reform, the Senate Committee on
Homeland Security and Government Affairs, and the Office of Management
and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular
No A-130, ``Federal Agency Responsibilities for Maintaining Records
About Individuals'' dated February 8, 1996 (February 20, 1996; 61 FR
6427).
Dated: June 29, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA: 10-0004
System name:
Occupational, Safety, Health, and Environmental Management Records.
System location:
Defense Intelligence Agency.
Categories of individuals covered by the system:
DIA civilians, military, and contractors.
Categories of records in the system:
Name, Social Security Number (SSN), and date of birth. Records
relating to illness or injury regarding occupational safety, and
environmental issues or accidents.
Authority for maintenance of the system:
29 CFR part 1904, Recording and Reportable Injury or Illness; 29
CFR part 1960, Basic Program Elements for Federal Employees
Occupational, Safety, and Health Programs and Related Matters; DoDI
6055.7, Accident Investigation, Reporting, and Record Keeping; and E.O.
9397, as amended.
Purpose(s):
This system will manage occupational, safety, health, and
environmental management case files. Information is used to comply with
regulatory reporting requirements and to identify and correct known or
potential
[[Page 38495]]
hazards in order to facilitate prevention programs.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the Department of Defense as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Defense Intelligence Agency's compilation of systems of records notices
apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic records.
Retrievability:
By last name and Social Security Number (SSN).
Safeguards:
Records are stored in office buildings protected by guards,
controlled screenings, use of visitor registers, electronic access,
and/or locks. Access to records is limited to individuals who are
properly screened and cleared on a need-to-know basis in the
performance of their duties. Passwords and User IDs are used to control
access to the system data, and procedures are in place to deter and
detect browsing and unauthorized access. Physical and electronic access
are limited to persons responsible for servicing and authorized to use
the system.
Retention and disposal:
Records are kept for 5 years and then destroyed. Paper records are
authorized for destruction in accordance with agency destruction
methods and include, shredding, pulping or burning. The electronic
record is deleted from this system from which it is housed.
System manager(s) and address:
Occupational, Safety, Health, and Environmental Office, Defense
Intelligence Agency, 200 MacDill Boulevard, Washington, DC 20340-0001.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the DIA Freedom of Information Act Office (DAN-
1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC
20340-5100.
Request should contain the individual's full name, current address,
and telephone number.
Record access procedures:
Individuals seeking access to information about themselves,
contained in this system of records, should address written inquiries
to the DIA Freedom of Information Act Office, Defense Intelligence
Agency (DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.
Request should contain the individual's full name, current address
and telephone number.
Contesting record procedures:
DIA's rules for accessing records, for contesting contents, and
appealing initial agency determinations are published in DIA
Instruction 5400.001 ``Defense Intelligence Agency Privacy Program'';
or may be obtained from the system manager.
Record source categories:
Individuals, agency and other government officials.
Exemptions claimed for the system:
None.
[FR Doc. 2010-16132 Filed 7-1-10; 8:45 am]
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