[Federal Register Volume 75, Number 130 (Thursday, July 8, 2010)]
[Notices]
[Pages 39281-39283]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-16509]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 9, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records
[[Page 39282]]
that may be accumulated throughout an agency. This notice provides the
control number assigned to each schedule, the total number of schedule
items, and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Education, Office of Communications and Outreach
(N1-441-09-6, 13 items, 3 temporary items). Master files of electronic
information systems that contain applications and other records
relating to agency award programs. Also included are background files
relating to the awards process, including materials submitted to
support applications. Proposed for permanent retention are substantive
records relating to awards programs, such as the Presidential Scholars
Program, the Blue Ribbon Schools Program, and similar recognition
programs. Included are such records as publications, photographs and
other audiovisual records relating to awards ceremonies, and lists of
awardees.
2. Department of Health and Human Services, Administration for
Children and Families (N1-292-09-3, 1 item, 1 temporary item). Master
files of an electronic information system that contains evaluations of
Head Start program grantees.
3. Department of Health and Human Services, Food and Drug
Administration (N1-88-09-7, 11 items, 8 temporary items). Records
relating to emergencies and incidents that are not significant,
including associated data from electronic information systems; summary
incident reports; records relating to events of interest that pertain
to non-regulated products; and records that relate to requests for the
classification of products, including an electronic tracking system.
Proposed for permanent retention are such records as weekly reports of
significant incidents and management files relating to significant
emergencies and incidents.
4. Department of Health and Human Services, Food and Drug
Administration (N1-88-09-8, 11 items, 6 temporary items). Records
relating to planning and policy development, including such records as
tracking files relating to strategic plans and performance plans,
project case files, internal informational materials, analyses of
public comments, and master files containing public comments and public
comment summaries. Proposed for permanent retention are such records as
strategic plans, annual performance plans, submissions to Congress and
the Office of Management and Budget, and policy development documents.
5. Department of Health and Human Services, Substance Abuse and
Mental Health Services Administration (N1-511-09-4, 2 items, 2
temporary items). Master files of an electronic information system that
contains performance data relating to recipients of substance abuse
prevention and treatment grants as well as prevention-related training
course materials.
6. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-09-4, 1 item, 1 temporary item). Master files of an
electronic information system that contains biographical and other data
used to establish relationship patterns among individuals and
organizations that may be indicative of violations of customs and
immigration laws or terrorist activity.
7. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-13, 1 item, 1 temporary item). Master files of
an electronic information system that contains data on non-immigrants
who are in the United States for educational purposes or to participate
in exchange programs. Similar information contained in a predecessor
electronic system was previously approved for disposal.
8. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-14, 2 items, 2 temporary items). Master files
and statistical reports associated with an electronic information
system that contains tips related to the possible exploitation of
children for sexual purposes.
9. Department of Justice, Civil Division (N1-60-09-39, 2 items, 2
temporary items). Management records and Web site content relating to
the Division's intranet site.
10. Department of Justice, Justice Management Division (N1-60-10-6,
4 items, 1 temporary item). Background files relating to the
preparation of organization, mission and functions manuals. Copies of
manuals, organization charts, and case files that relate to
organizational planning are proposed for permanent retention.
11. Department of Justice, Justice Management Division (N1-60-10-
18, 1 item, 1 temporary item). Case files relating to reviews of
physical, information technology, personnel, and document security
programs within the agency as well as programs that relate to
continuity of operations and health and safety.
12. Department of Justice, Executive Office of U.S. Trustees (N1-
60-09-33, 1 item, 1 temporary item). Master files of an electronic
information system used to track audits of bankruptcy cases.
13. Department of Justice, Executive Office of U.S. Trustees (N1-
60-09-51, 1 item, 1 temporary item). Master files of an electronic
information system used to track significant events relating to
bankruptcy cases.
14. Department of Justice, Federal Bureau of Investigation (N1-65-
09-31, 21 items, 21 temporary items). Records, including electronic
data, pertaining to the National Name Check Program. Included are
records relating to such matters as requests, responses to requests,
audits, quality assurance activities, operating procedures, and
training.
15. Department of State, Bureau of International Information
Programs (N1-59-10-8, 1 item, 1 temporary item). Information management
resources files, including such records as planning documents
pertaining to goals and objectives and records relating to performance
measures and procedures.
16. Department of the Treasury, Departmental Offices (N1-56-10-2,
11 items, 8 temporary items). Records of the Office of the General
Counsel, including such records as attorney working files, document
production records, routine litigation files, and legislation files.
Proposed for permanent retention are files relating to significant
litigation, General Counsel memoranda and opinions, and files on
significant financial transactions.
17. Department of the Treasury, Internal Revenue Service (N1-58-09-
105, 2 items, 2 temporary items). Master files and documentation
associated with an electronic information system used to support the
work of revenue agents and specialists by managing such matters as
appointments and information requests, time spent on individual cases,
and other activities.
18. Department of Veterans Affairs, Veterans Benefits
Administration (N1-15-10-5, 1 item, 1 temporary item). Master files of
an electronic information system that contains program data concerning
home loan programs.
19. Export-Import Bank of the United States, Agency-wide (N1-275-
09-7, 1 item, 1 temporary item). Master files of an electronic
information system used to review applications for the Bank's various
financial products.
[[Page 39283]]
20. Export-Import Bank of the United States, Agency-wide (N1-275-
09-9, 5 items, 5 temporary items). Records relating to the Bank's
public Web site, including Web content and records that pertain to Web
site management and operations.
21. Export-Import Bank of the United States, Agency-wide (N1-275-
09-10, 1 item, 1 temporary item). Records of a Web-based electronic
system that allows exporters, brokers, and financial institutions to
transact business with the Bank electronically.
22. Export-Import Bank of the United States, Agency-wide (N1-275-
10-1, 1 item, 1 temporary item). Master files of an electronic
information system used to track, evaluate, and pay claims against the
Bank's financial products.
23. Federal Maritime Commission, Bureau of Certification and
Licensing (N1-358-09-2, 3 items, 3 temporary items). Reading files and
subject files relating to day to day operational activities regarding
the certification and licensing of ocean liners.
24. Federal Maritime Commission, Bureau of Trade Analysis (N1-358-
09-8, 2 items, 2 temporary items). Master files of an electronic
information system that contains data relating to the processing of
carrier and marine terminal agreements and includes partial copies of
the agreements.
25. Office of the Director of National Intelligence, Office of the
Executive Secretary (N1-576-09-7, 7 items, 3 temporary items). Non-
substantive correspondence and working papers, as well as reference
material. Proposed for permanent retention are correspondence, subject
files, substantive working papers, and other records of the Director,
Principal Deputy, and other high officials.
26. Office of the Director of National Intelligence, National
Intelligence Council (N1-576-09-8, 22 items, 7 temporary items).
Facilitative files accumulated by working groups, non-substantive
working papers and background files, work flow tracking systems,
reference files, and other records of a routine administrative nature.
Proposed for permanent retention are such records as files of the
Chairman, intelligence publications, threat assessment case files,
substantive working papers, National Intelligence Board records, and
other records that document mission-related activities.
27. Office of the Director of National Intelligence, National
Counterterrorism Center (N1-576-08-1, 18 items, 7 temporary items).
Administrative records, including such files as work flow tracking
systems, records documenting access to classified information, non-
substantive working papers, and extra copies of issuances. Proposed for
permanent retention are such records as files of the Director and
immediate staff offices, finished intelligence reports and related
background files, press releases, speeches, organization charts and
organizational planning records, histories, and substantive working
papers.
28. Small Business Administration, Office of the Chief Information
Officer (N1-309-10-1, 5 items, 5 temporary items). Records relating to
Business.gov, a Web site sponsored by the agency that provides
information to small businesses concerning State and local licensing
and permit requirements, loan and grant programs, and other matters.
Included are such records as Web site content and operations records
and policy and procedural records.
29. Tennessee Valley Authority, Agency-wide (N1-142-10-1, 88 items,
75 temporary items). Records including power generation and power
transmission studies and analyses, energy-related contracts and related
financial documentation, resource and power rate analyses and studies,
equipment maintenance files, regulatory compliance records, agency
management files, program and fiscal audits, litigation case files,
human resource analyses and studies, human resource planning and
performance measurement files, training files, budget forecasting
records, budget analyses and studies, financial projections and
analyses, property status and value files, facilities and equipment
files, environmental assessment and mitigation records, pollution
prevention and abatement files, energy conservation program management
plans, safety inspections and incident reports, security procedures,
public relations policies and procedures, news releases and scripts of
media presentations, lab notebooks, annual reports, research reports,
and research summary reports. Proposed for permanent retention are
environmental and energy-related research records, empirical studies,
environmental impact statements, budget and financial records, agency
organization files, significant litigation case files, environmental
compliance documentation, official publications, and records
documenting such activities as policy development, budget development,
congressional and public relations, and project management.
Dated: June 30, 2010.
Sharon Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-16509 Filed 7-7-10; 8:45 am]
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