[Federal Register Volume 75, Number 137 (Monday, July 19, 2010)]
[Notices]
[Pages 41899-41902]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-17623]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 18, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
Fax: 301-837-3698
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape,
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and other media. To control this accumulation, agency records managers
prepare schedules proposing retention periods for records and submit
these schedules for NARA's approval, using the Standard Form (SF) 115,
Request for Records Disposition Authority. These schedules provide for
the timely transfer into the National Archives of historically valuable
records and authorize the disposal of all other records after the
agency no longer needs them to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value. Besides identifying the
Federal agencies and any subdivisions requesting disposition authority,
this public notice lists the organizational unit(s) accumulating the
records or indicates agency-wide applicability in the case of schedules
that cover records that may be accumulated throughout an agency. This
notice provides the control number assigned to each schedule, the total
number of schedule items, and the number of temporary items (the
records proposed for destruction). It also includes a brief description
of the temporary records. The records schedule itself contains a full
description of the records at the file unit level as well as their
disposition. If NARA staff has prepared an appraisal memorandum for the
schedule, it too includes information about the records. Further
information about the disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Office of Security Services (N1-16-
09-3, 1 item, 1 temporary item). Master files of an electronic
information system that contains geospatial data and other information
relating to facility security that is used to assess risks and
vulnerability, develop countermeasures, and carry out other aspects of
physical security analysis and decision making.
2. Department of Agriculture, Food Safety and Inspection Service
(N1-462-09-13, 3 items, 3 temporary items). Records relating to the
agency web site, including web site management and operations records
and web content that is not unique. Web content that is unique is
either covered by previously approved schedules or will be scheduled in
the future.
3. Department of Agriculture, Grain Inspection, Packers and
Stockyards Administration (N1-545-10-2, 3 items, 3 temporary items).
Records relating to the agency web site, including web site management
and operations records and web content that is not unique. Web content
that is unique is either covered by previously approved schedules or
will be scheduled in the future.
4. Department of the Army, Agency-wide (N1-AU-10-80, 2 items, 2
temporary items). Master files of electronic information systems that
are used to manage overseas deployments, training, and evaluations of
Reserve Components. Records include unit data, commander's training
assessments, and training lists.
5. Department of Health and Human Services, Agency for Healthcare
Research and Quality (N1-510-09-5, 1 item, 1 temporary item). Master
files of an electronic information system that contains treatment
recommendations for medical conditions for use by clinicians.
6. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-10-4, 4 items, 4 temporary items). Data
use agreement forms and master files of an electronic information
system relating to agreements made with outside entities that specify
the terms under which data subject to the Privacy Act is provided to
them.
7. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-10-6, 4 items, 4 temporary items).
Correspondence files relating to general inquiries received from
beneficiaries, providers, and others.
8. Department of Housing and Urban Development, Office of Single
Family Housing (N1-207-09-1, 1 item, 1 temporary item). Master files of
an electronic information system used to track and maintain information
concerning the participation of lenders in Federal Housing
Administration programs.
9. Department of the Interior, Office of Surface Mining and
Reclamation Enforcement (N1-471-10-3, 1 item, 1 temporary item). Master
files of an electronic information system used to manage coal
reclamation fee assessments, collections, penalty payments, and audits.
10. Department of Justice, Agency-wide (N1-60-10-8, 2 items, 2
temporary items). Agreements, reports, and other records relating to
agreements made by the agency with Federal, state, and local agencies
that permit computerized comparisons of automated data for such
purposes as determining eligibility for benefits or assistance,
recouping payments, or collecting delinquent debts.
11. Department of Justice, Agency-wide (N1-60-10-20, 2 items, 2
temporary items). Strategic plans covering agency components and
related background files. Strategic plans for the agency as a whole
were previously approved for permanent retention.
12. Department of Justice, Justice Management Division (N1-60-10-3,
2 items, 1 temporary item). Requests for funding for mediators/
professional neutrals used for dispute resolution by agency attorneys.
Proposed for permanent retention are master files of an electronic
information system that contains data concerning such funding requests.
13. Department of Justice, Justice Management Division (N1-60-10-
21, 2 items, 2 temporary items). Requests for original classification
authority submitted by agency offices and briefing materials for
personnel granted security clearances.
14. Department of Justice, Office of Justice Programs (N1-423-09-6,
1 item, 1 temporary item). Master files of an electronic information
system used to manage community partnership grants, including the
approval process and the administration of grants.
15. Department of Justice, Office of Public Affairs (N1-60-10-2, 3
items, 2 temporary items). Content posted to social media for public
affairs purposes, except for content posted to the agency blog, which
is proposed for permanent retention.
16. Department of Justice, Federal Bureau of Investigation (N1-65-
09-25, 7 items, 7 temporary items). Reports, training records, and
other materials relating to the agency's electronic surveillance
program.
[[Page 41901]]
17. Department of Justice, Federal Bureau of Investigation (N1-65-
09-28, 2 items, 1 temporary item). Access audit logs of an electronic
information system that contains data on individuals involved in child
pornography and related activities. Master files of this system are
proposed for permanent retention.
18. Department of Justice, Federal Bureau of Investigation (N1-65-
10-12, 1 item, 1 temporary item). Data received from international law
partners that is included in an electronic information system that
contains data concerning known and suspected terrorists. The other data
in this system was previously approved for disposal.
19. Department of Justice, Federal Bureau of Investigation (N1-65-
10-13, 1 item, 1 temporary item). Reference copies of information
printed out from an electronic information system which maintains
sensitive source reporting and is managed by the Central Intelligence
Agency.
20. Department of Justice, Federal Bureau of Investigation (N1-65-
10-20, 6 items, 4 temporary items). Records included in the agency's
automated electronic surveillance recordkeeping system that reference
individuals whose identity could not be determined who were party to
communications or present in locations that were monitored or recorded
electronically. Also included are audit records relating to the system.
Proposed for permanent retention are references to individuals whose
identities could be determined, including individuals who were the
targets of the surveillance as well as individuals whose communications
were overheard or intercepted.
21. Department of the Navy, Agency-wide (N1-NU-10-3, 10 items, 7
temporary items). Routine video and communications monitoring records
of shipboard activities. Materials accumulated during direct armed
contact with a hostile force are proposed for permanent retention.
22. Department of State, Bureau of Consular Affairs (N1-59-09-40, 2
items, 2 temporary items). Records included in an electronic case
management system used to track, monitor, and report on services
provided to U.S. citizens traveling or living abroad. Records relate to
such matters as death notifications, financial assistance, and lost or
stolen passports.
23. Department of State, Bureau of Educational and Cultural Affairs
(N1-59-09-30, 2 items, 1 temporary item). Outputs associated with an
electronic information system that contains data on exchange programs
sponsored by Federal agencies. Proposed for permanent retention are the
system's master files, including descriptions of exchange programs,
sponsoring agency, funding data, and other information.
24. Department of State, Bureau of Educational and Cultural Affairs
(N1-59-09-33, 2 items, 2 temporary items). Master files and outputs
associated with an electronic information system that contains data on
the agency's international visitors leadership program, including
information concerning funding, participants, and organizations
administering projects.
25. Department of State, Office of the Legal Advisor (N1-59-09-44,
2 items, 1 temporary item). Case files relating to litigation arising
from the North American and Central American Free Trade Agreements that
lack historical significance or do not set a precedent. Case files of
historical significance or that set a precedent are proposed for
permanent retention.
26. Department of Transportation, Federal Highway Administration
(N1-406-10-3, 1 item, 1 temporary item). Master files of an electronic
information system that contains research data and test results
relating to pavement materials and construction.
27. Department of Transportation, Federal Railroad Administration
(N1-399-07-4, 2 items, 1 temporary item). Schedules of daily activities
and calendars accumulated by senior officials and their staff,
excluding the Administrator and Deputy Administrator, whose schedules
and calendars are proposed for permanent retention.
28. Department of the Treasury, Office of the Inspector General
(N1-56-09-23, 2 items, 2 temporary items). Master files and system
documentation of an electronic information system used to track and
manage all aspects of audits.
29. Department of the Treasury, Internal Revenue Service (N1-58-10-
9, 1 item, 1 temporary item). Case files that relate to projects in
which taxpayer returns are sampled and analyzed to identify potential
areas of noncompliance in order to take corrective action.
30. Department of the Treasury, Office of Thrift Supervision (N1-
483-09-2, 13 items, 7 temporary items). General program files
accumulated below the Director and Deputy Director level, files
relating to the review of legislation relating to the thrift industry,
case files relating to litigation lacking in significance, drawings
relating to facilities, and other routine program records. Proposed for
permanent retention are such records as program files of the Director
and Deputy Director, publications and policy documents relating to the
agency's mission, reports to Congress, significant litigation files,
program records of the Chief Counsel, and reports of examination and
other records relating to thrift institutions.
31. Department of Veterans Affairs, Veterans Benefits
Administration (N1-15-10-3, 1 item, 1 temporary item). Master files of
an electronic information system used to manage and track vocational
rehabilitation cases.
32. American Battle Monuments Commission, Agency-wide (N1-117-10-1,
23 items, 11 temporary items). Funding records relating to the
establishment of the National World War II Memorial, including such
records as correspondence soliciting donations, files on major donors,
and funding status reports. Also included are routine correspondence
files and web site content records. Proposed for permanent retention
are such records as minutes of meetings, files of the Chairman, public
relations files, plans and drawings, and records relating to site
selection.
33. Federal Communications Commission, Media Bureau (N1-173-10-3, 2
items, 2 temporary items). Records relating to inactive or resolved
informal cases that stem from regulations that prohibit restrictions
that impair the use of antennas for receiving video programming.
34. Office of the Director of National Intelligence, Office of the
General Counsel (N1-576-10-2, 13 items, 7 temporary items). Background
files relating to legal opinions, litigation files that lack historical
significance, background files relating to the review of proposed
legislation, non-substantive working papers, and other records relating
to legal matters. Proposed for permanent retention are such records as
legal opinions, historically significant litigation files, policy and
oversight reports, and reviews of proposed legislation.
35. Peace Corps, Office of Congressional Relations (N1-490-10-1, 3
items, 1 temporary item). Correspondence regarding constituent issues
sent the agency by members of Congress. Proposed for permanent
retention are correspondence with and reports submitted to Congress and
briefing materials provided to agency officials and nominees testifying
before Congress.
36. U.S. District Courts, Agency-wide (N1-21-10-1, 2 items, 2
temporary items). Surveillance recordings used by U.S. Marshals for
security purposes, including routine recordings and recordings that
deal with security incidents.
[[Page 41902]]
37. U.S. Sentencing Commission, Agency-wide (N1-539-10-1, 41 items,
21 temporary items). Legislative files, program management records
accumulated below the level of staff and deputy directors, training
records, correspondence with inmates and the general public, litigation
subject research files, copies of case files received from Federal
courts, and other records. Also included are web site content and
management records. Proposed for permanent retention are such records
as Commissioner subject files, transcripts and other records
accumulated in connection with congressional hearings and public
meetings, legal briefs concerning sentencing issues, publications,
litigation files, and significant program management files accumulated
at the staff director level.
Dated: July 13, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-17623 Filed 7-16-10; 8:45 am]
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