[Federal Register Volume 75, Number 155 (Thursday, August 12, 2010)]
[Notices]
[Pages 48994-48996]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-20043]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
September 13, 2010. Once the appraisal of the records is completed,
NARA will send a copy of the schedule. NARA staff usually prepare
appraisal memorandums that contain additional information concerning
the records covered by a proposed schedule. These, too, may be
requested and will be provided once the appraisal is completed.
Requesters will be given 30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs
[[Page 48995]]
them to conduct its business. Some schedules are comprehensive and
cover all the records of an agency or one of its major subdivisions.
Most schedules, however, cover records of only one office or program or
a few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Office of the Secretary (N1-16-10-5,
7 items, 6 temporary items). Records relating to disaster response,
including continuity of operations plans and directives, records
relating to continuity of operations exercises, and files relating to
agency responses to disasters. Proposed for permanent retention are
files relating to disasters of extraordinary significance that the
President declares major disasters.
2. Department of Agriculture, Food and Nutrition Service (N1-462-
09-9, 1 item, 1 temporary item). Master files of an electronic
information system that contains data concerning the food stamp
program, including redemptions, retailers authorized to accept food
stamps, and compliance matters involving retailers.
3. Department of Agriculture, Office of Security Services (N1-16-
09-5, 1 item, 1 temporary item). Master files of an electronic
information system that contains employee emergency notification
information.
4. Department of Agriculture, Risk Management Agency (N1-258-09-7,
5 items, 5 temporary items). Records relating to legal matters,
including such records as appeals and litigation case files, witness
request files, sanctions case files, insurance provider litigation
cases, and special litigation documentation.
5. Department of the Army, Agency-wide (N1-AU-10-66, 1 item, 1
temporary item). Master files of an electronic information system that
relates to continuing education programs and includes such data as
soldier contact information, education plans, and tuition assistance
status.
6. Department of the Army, Agency-wide (N1-AU-10-67, 1 item, 1
temporary item). Master files of an electronic information system that
contains data concerning GI Bill of Rights benefits for Army reserve
personnel.
7. Department of the Army, Agency-wide (N1-AU-10-78, 1 item, 1
temporary item). Master files of an electronic information system used
to update and certify pay for retired reserve members.
8. Department of the Army, Agency-wide (N1-AU-10-79, 1 item, 1
temporary item). Master files of an electronic information system used
to forecast workload at supply storage and distribution facilities.
9. Department of the Army, Agency-wide (N1-AU-10-82, 1 item, 1
temporary item). Master files of an electronic information system used
in connection with substance abuse programs to identify and prevent
high risk behaviors.
10. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-09-9, 1 item, 1 temporary item). Master files
of an electronic information system that contains enrollment
eligibility and paid claims information concerning beneficiaries and is
used to detect fraud, waste, and abuse.
11. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-10-7, 4 items, 4 temporary items). Master
files of an electronic information system used to verify beneficiary
eligibility and conduct prepayment reviews.
12. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-09-8, 2 items, 2 temporary items). Master files of
an electronic information system that contains data concerning
immigration, law enforcement, incidents and similar matters that is
also maintained elsewhere as well as legacy data concerning students
who entered the United States, legacy criminal investigations data, and
agency generated intelligence reports.
13. Department of the Interior, Office of the Secretary (N1-48-10-
9, 1 item, 1 temporary item). Master files of an electronic information
system that allows the public to submit ideas regarding the agency's
role as custodian of public lands.
14. Department of Justice, Executive Office for U.S. Attorneys (N1-
118-09-5, 1 item, 1 temporary item). Master files of an electronic
information system used to track crack cocaine re-sentencing actions.
15. Department of Justice, Executive Office of U.S. Trustees (N1-
60-09-35, 1 item, 1 temporary item). Master files of an electronic
information system used to track bankruptcy criminal enforcement
efforts and referrals.
16. Department of Justice, Federal Bureau of Investigation (N1-65-
10-21, 6 items, 6 temporary items). Issues files, communications files,
committee files and other records of the Ombudsman.
17. Department of Justice, Federal Bureau of Investigation (N1-65-
10-24, 5 items, 5 temporary items). Records, including electronic data,
relating to security risk assessments of individuals and entities with
access to biological agents and toxins.
18. Department of Justice, Federal Bureau of Investigation (N1-65-
10-27, 4 items, 4 temporary items). Training materials, course
registration information, and other records relating to training
investigative and surveillance support staff.
19. Department of Labor, Bureau of Labor Statistics (N1-257-09-1, 1
item, 1 temporary item). Copies of collective bargaining agreements
that cannot be made public by the agency or donated to a non-Federal
depository in accordance with Section 211 of the Labor Management
Relations Act of 1947.
20. Department of Labor, Employment Standards Administration (N1-
271-06-
[[Page 48996]]
1, 23 items, 20 temporary items). Records relating to the Energy
Employees Occupational Illness Compensation Program. Included are such
records as administrative subject files, Congressional correspondence,
legislative and legal subject files, case files, accountability review
reports, financial files, and electronic information systems relating
to such matters as payments, case management, and records access.
Proposed for permanent retention are training records, bulletins, and
circulars.
21. Department of Transportation, Federal Highway Administration
(N1-406-09-19, 21 items, 20 temporary items). Records of Federal Aid
Divisions field offices relating to engineering and operations.
Included are such records as access interchange requests, defense
access road proposals, reports relating to contract bids, contract
administration files, safety and health records, continuity of
operations files, and files relating to Federal Aid projects. Proposed
for permanent retention are files relating to policies and procedures.
22. Department of Transportation, Federal Highway Administration
(N1-406-09-20, 11 items, 10 temporary items). Records of Federal Aid
Divisions field offices relating to environmental programs. Included
are such records as construction and maintenance records, files
relating to cooperation with other agencies, environmental controls
records, files relating to policies and procedures, and project files
lacking significance. Proposed for permanent retention are project
files that relate to significant projects, including projects that
attracted widespread public attention, established precedents, or have
a significant economic impact.
23. Department of Transportation, Federal Highway Administration
(N1-406-09-24, 10 items, 10 temporary items). Records of Federal Aid
Divisions field offices relating to planning and program development.
Included are such records as Federal land transfer files, general
correspondence, records relating to the scenic byways program, records
relating to controls on outdoor advertising, utility project files, and
records relating to maintenance reviews and the review of state and
local right-of-way functions.
24. Department of the Treasury, Internal Revenue Service (N1-58-10-
10, 2 items, 2 temporary items). Outputs and documentation of an
electronic information system used for monitoring compliance.
25. Department of Veterans Affairs, Veterans Health Administration
(N1-15-08-1, 2 items, 2 temporary items). Case files relating to
complaints of violations of the Privacy Act and the Health Insurance
Portability and Accountability Act and a related electronic tracking
system.
26. Administrative Office of the U.S. Courts, U.S. District Court
(N1-21-10-2, 7 items, 1 temporary item). All post-1969 non-trial civil
cases relating to litigation concerning contracts, torts, personal
property, forfeiture, social security and other routine matters. Also
included are post-1969 non-trial civil cases that do not progress to
the ``issue joined'' stage that relate to such matters as prisoner
petitions, stockholders suits, foreclosures, torts to land, medical
malpractice, product liability, asbestos liability, civil rights--
employment, civil rights--housing/accommodations, civil rights--
welfare, civil rights--Americans with Disabilities Act, agriculture--
forfeiture, agricultural acts, and Freedom of Information Act. Proposed
for permanent retention are all cases that go to trial and all non-
trial cases predating 1969. Also proposed for permanent retention are
post-1969 non-trial class action suits and multi-district litigation
and post-1969 non-trial cases relating to such matters as Federal
employee liability, land condemnation, airplane personal injury,
airplane product liability, truth in lending, state reapportionment,
antitrust, banks and banking, civil rights, voting civil rights,
deportation, death penalty prisoner petitions, patents, selective
service, black lung litigation, environmental matters, and the
constitutionality of state statutes. Also proposed as permanent are
post-1969 non-trial civil cases that progress to or pass the ``issue
joined'' stage before closing and relate to such matters as prisoner
petitions, stockholders suits, foreclosures, torts to land, medical
malpractice, product liability, asbestos liability, civil rights--
employment, civil rights--housing/accommodations, civil rights--
welfare, civil rights--Americans with Disabilities Act, agriculture--
forfeiture, agricultural acts, and Freedom of Information Act. District
of Columbia cases relating to domestic relations, adoption, mental
incompetence, and probate are also proposed for permanent retention.
27. Export-Import Bank of the United States, Agency-wide (N1-275-
10-2, 1 item, 1 temporary item). Master files of an electronic
information system used to track financial instruments with
renegotiated terms or payment schedules.
28. Export-Import Bank of the United States, Agency-wide (N1-275-
10-4, 2 items, 2 temporary items). Master files of an electronic
information system used to monitor and evaluate the risk associated
with Bank financial products.
Dated: August 6, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-20043 Filed 8-11-10; 8:45 am]
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