[Federal Register Volume 75, Number 165 (Thursday, August 26, 2010)]
[Notices]
[Pages 52518-52519]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-21277]
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DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID USN-2010-0031]
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Department of the Navy proposes to add a system of records
in its inventory of record systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended.
DATES: The changes will be effective on September 27, 2010, unless
comments are received that would result in a contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, Room 3C843
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Robin Patterson, (202) 685-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy systems of
records notices subject to the Privacy
[[Page 52519]]
Act of 1974, (5 U.S.C. 552a), as amended, have been published in the
Federal Register and are available from Robin Patterson, FOIA/Privacy
Act Policy Branch, the Department of the Navy, 2000 Navy Pentagon,
Washington, DC 20350-2000.
The proposed systems report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on August 18, 2010, to
the House Committee on Government Report, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996; 61 FR 6427).
Dated: August 23, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05726-1
System Name:
Leaders to Sea Database
System Location:
Primary location: Office of the Chief of Navy Information, 2000
Navy Pentagon, Washington, DC 20350-2000.
Secondary locations: Public Affairs Officers for the Navy aircraft
carriers, ships, or submarines on which the individual is embarking.
Official mailing addresses are published in the Standard Navy
Distribution List available at http://doni.daps.dla.mil/sndl.aspx.
Categories of Individuals Covered by the System:
Visitors, volunteers, guests, and invitees to U.S. Navy aircraft
carriers, ships, and submarines.
Categories of Records in the System:
Records consist of name, date and place of birth, personal address,
home and cell phone numbers, personal e-mail address, occupation,
gender, medical information (current medications and dosage; medical
alert tag status and reason; existence of medical conditions or history
such as asthma, diabetes, stroke, etc.; and consent to treatment),
emergency contact information, food restrictions, and occupation.
Authority for Maintenance of the System:
10 U.S.C. 5013, Secretary of the Navy; DoD Instruction 5400.13,
Public Affairs (PA) Operations; and OPNAV Instruction 5726.8, Outreach:
America's Navy.
Purpose(s):
To vet individuals who will be embarking Navy ships and submarines
to participate in the Navy's long standing ``Leaders to Sea'' public
affairs program and to provide emergency contact and medical
information which may become necessary if emergency care is required
while embarked. Individuals submitting the information will also have
the option to indicate whether they would like to receive future
updates on Navy operations and events.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' that appear at the beginning of
the Navy's compilation of system of record notices also apply to this
system.
NOTE: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records:
Storage:
Electronic storage media.
Retrievability:
Name, home address, and occupation.
Safeguards:
Access is limited to those individuals who require the records in
performance of their official duties. Access is further restricted by
the use of passwords which are changed periodically. Physical entry is
restricted by the use of locks, guards, and administrative procedures.
Retention and Disposal:
Destroy when no longer needed or after two years, whichever is
later.
System Manager(s) and Address:
Assistant Chief of Information for Community Outreach, Office of
the Chief of Navy Information, 2000 Navy Pentagon, Washington, DC
20350-2000.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the System Manager listed above.
The request must be signed, and include current address and
telephone number. The system manager will require an original signature
or a notarized signature as a means of proving the identity of the
individual requesting access to determine if the system contains
records about them.
Record Access Procedures:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the System
Manager listed above.
The request must be signed, and include current address and
telephone number. The system manager will require an original signature
or a notarized signature as a means of proving the identity of the
individual requesting access to the records.
Contesting Record Procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record Source Categories:
From the individual.
Exemptions Claimed for the System:
None.
[FR Doc. 2010-21277 Filed 8-25-10; 8:45 am]
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