[Federal Register Volume 75, Number 166 (Friday, August 27, 2010)]
[Notices]
[Pages 52798-52799]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-21429]
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DEPARTMENT OF STATE
[Public Notice 7132]
State-07, Cryptographic Clearance Records
Summary: Notice is hereby given that the Department of State
proposes to amend an existing system of records, Cryptographic
Clearance Records, State-07, pursuant to the provisions of the Privacy
Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and
Budget Circular No. A-130, Appendix I. The Department's report was
filed with the Office of Management and Budget on July 27, 2010.
It is proposed that the current system will retain the name
``Cryptographic Clearance Records.'' It is also proposed that the
amended system description will include revisions/additions to the:
Categories of individuals, Categories of records, Authority for
maintenance of the system, Purpose, Safeguards and Retrievability as
well as other administrative updates.
Any persons interested in commenting on the amended system of
records may do so by submitting comments in writing to Margaret P.
Grafeld, Director, Office of Information Programs and Services, A/GIS/
IPS, Department of State, SA-2, 515 22nd Street, NW., Washington, DC
20522-8001. This system of records will be effective 40 days from the
date of publication, unless we receive comments that will result in a
contrary determination.
The amended system description, ``Cryptographic Clearance Records,
State-07,'' will read as set forth below.
[[Page 52799]]
Dated: July 27, 2010.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration,
U.S. Department of State.
STATE-07
SYSTEM NAME:
Cryptographic Clearance Records.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, 301 4th St., SW., Room 750 Washington, DC
20547.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All current Civil Service and Foreign Service direct hire employees
of the Department of State and Agency for International Development who
have applied for cryptographic clearances as well as those who have
already received cryptographic clearance.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains employee name; the position held by an
employee; correspondence from the Bureau of Diplomatic Security
concerning an individual's clearance; and the date the clearance was
granted or denied.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 13526.
PURPOSE:
The information contained in these records is used to protect the
Bureau of Information Resource Management's cryptographic duties and to
protect sensitive information from unauthorized disclosure. Information
relating to an employee's eligibility for cryptographic clearance is
used solely by the Bureau of Information Resource Management.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The Department of State periodically publishes in the Federal
Register its standard routine uses that apply to all of its Privacy Act
systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to the Cryptographic
Clearance Records, State-07.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy; magnetic computer media.
RETRIEVABILITY:
By individual name.
SAFEGUARDS:
All users are given information system security awareness training,
including the procedures for handling Sensitive but Unclassified
information and personally identifiable information. Annual refresher
training is mandatory. Before being granted access to Cryptographic
Clearance Records, a user must first be granted access to the
Department of State computer system.
All Department of State employees and contractors with authorized
access have undergone a thorough background security investigation.
Access to the Department of State, its annexes and posts abroad is
controlled by security guards and admission is limited to those
individuals possessing a valid identification card or individuals under
proper escort. All paper records containing personal information are
maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel only. Access to computerized
files is password-protected and under the direct supervision of the
system manager. The system manager has the capability of printing audit
trails of access from the computer media, thereby permitting regular
and ad hoc monitoring of computer usage.
When it is determined that a user no longer needs access, the user
account is disabled.
RETENTION AND DISPOSAL:
Records are retired in accordance with published Department of
State Records Disposition Schedules as approved by the National
Archives and Records Administration (NARA). More specific information
may be obtained by writing the Director, Office of Information Programs
and Services, Department of State, SA-2, 515 22nd Street, NW.,
Washington, DC 20522-8001.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Cryptographic Services Branch, Systems Integrity Division,
Bureau of Information Resource Management, Room 750, SA-44, 301 4th
Street, SW., Washington, DC 20547.
NOTIFICATION PROCEDURE:
Individuals who have cause to believe that the Cryptographic
Services Branch might have records pertaining to them should write to
the Director, Office of Information Programs and Services, Department
of State, SA-2, 515 22nd Street, NW., Washington, DC 20522-8001. The
individual must specify that he/she wishes the records of the Systems
Integrity Division to be checked. At a minimum, the individual must
include: Name; date and place of birth; current mailing address and zip
code; signature; the approximate dates of employment with the
Department of State; and the nature of such employment.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to themselves should write to the Director, Office of Information
Programs and Services (address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
The individual; Cryptographic Services Branch.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 2010-21429 Filed 8-26-10; 8:45 am]
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