[Federal Register Volume 75, Number 166 (Friday, August 27, 2010)]
[Notices]
[Pages 52797-52798]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-21432]
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DEPARTMENT OF STATE
[Public Notice 7133]
State-68, Office of the Coordinator for Reconstruction and
Stabilization Records
Summary: Notice is hereby given that the Department of State
proposes to amend an existing system of records, Office of the
Coordinator for Reconstruction and Stabilization Records, State-68,
pursuant to the provisions of the Privacy Act of 1974, as amended (5
U.S.C. 552a) and Office of Management and Budget Circular No. A-130,
Appendix I. The Department's report was filed with the Office of
Management and Budget on July 27, 2010.
It is proposed that the current system will retain the name
``Office of the Coordinator for Reconstruction and Stabilization
Records.'' It is also proposed that the amended system description will
include revisions/additions to: Categories of records; Purpose; Routine
uses; and Storage, Safeguards and Retrievability as well as other
administrative updates. Further, the following section has been added
to the system of records, Office of the Coordinator for Reconstruction
and Stabilization Records, State-68 to ensure Privacy Act of 1974
compliance: Contesting Record Procedures.
Any persons interested in commenting on the amended system of
records may do so by submitting comments in writing to Margaret P.
Grafeld, Director, Office of Information Programs and Services, A/GIS/
IPS, Department of State, SA-2, 515 22nd Street, Washington, DC 20522-
8001.
This amended system of records will be effective 40 days from the
date of publication, unless we receive comments that will result in a
contrary determination.
The amended system description, ``Office of the Coordinator for
Reconstruction and Stabilization Records, State-68,'' will read as set
forth below.
Dated: July 27, 2010.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration,
U.S. Department of State.
STATE-68
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM NAME:
Office of the Coordinator for Reconstruction and Stabilization
Records.
SYSTEM LOCATION:
Department of State, SA-3, 2121 Virginia Avenue, NW., Washington,
DC 20520.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have been or will be involved in international
reconstruction and stabilization activities and individuals who offer
to participate in potential future overseas reconstruction and
stabilization activities in a foreign deployment or in a management
function based in Washington, DC, and/or in domestic training and
civilian-military exercises.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security number; date of birth; citizenship; contact
information such as mailing address, e-mail and/or phone number;
passport number, dates of expiration, places of issuance; driver's
license number, dates of expiration and state where issued;
individuals' height and weight; language skills; military service, if
any; prior related experience; security clearance status; medical
clearance; personal gear/clothing size; emergency contact information
and dependent information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 108-447, Div B, Title IV, Sec. 408, 118 Stat. 2904
(Consolidated Appropriations Act, 2005).
PURPOSE:
The information in this system will be used to assist the Office of
the Coordinator for Reconstruction and Stabilization to carry out its
mandate to lead, coordinate, and institutionalize international
reconstruction and stabilization activities of the U.S. Government.
The database shall be compiled and used to categorize and identify
individuals who volunteer to participate in Civilian Response Corps
missions and other international reconstruction and stabilization
activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The records in this system may be disclosed to:
(1) Any and all U.S. Government agencies involved in reconstruction
and stabilization operations in order to coordinate U.S. efforts in
international reconstruction and stabilization; to determine which
members are available and best qualified for particular missions; and
to manage and select individuals who have been hired or agreed to
deploy oversees in support of reconstruction and stabilization efforts
of the U.S. Government.
(2) The United Nations, North Atlantic Treaty Organization (NATO)
or similar international organizations for the purpose of coordinating
personnel engaged in specific reconstruction and stabilization
activities.
(3) U.S. and NATO military installations for the purpose of sharing
information necessary for security checks and to obtain access to
military facilities, including manifesting on military aircraft.
(4) State governments, foreign governments and international
organizations where employees are
[[Page 52798]]
being considered for detail, assignment or secondment.
(5) Officials of foreign governments and other U.S. Government
agencies for clearance before a Federal employee is assigned to that
country as well as for the procurement of necessary services for
American personnel assigned overseas, such as permits of free entry and
identity cards;
(6) Attorneys, union representatives or other persons designated in
writing by employees who are the subject of the information to
represent them in complaints, grievances, or other litigation.
The Department of State periodically publishes in the Federal
Register its standard routine uses that apply to all of its Privacy Act
systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to the Office of the
Coordinator for Reconstruction and Stabilization Records, State-68.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic media.
RETRIEVABILITY:
Individual's name or system generated identification number.
SAFEGUARDS:
The Department of State will maintain responsibility for keeping
the records accurate and updated; however, a limited number of U.S.
Agency for International Development (USAID) personnel will be allowed
to access the CRC database in order to run the Civilian Deployment
Center. These USAID personnel will use a State Department-approved
remote access program in order to enter the State system. All
Department of State and USAID employees and contractors with authorized
access have undergone a thorough background security investigation. All
users must take mandatory annual cyber security awareness training
including the procedures for handling Sensitive But Unclassified and
personally identifiable information. Before being granted access to the
Office of the Coordinator for Reconstruction and Stabilization Records,
a user must first be granted access to Department of State computer
systems.
Remote access to the Department of State network from non-
Department owned systems is only authorized through a Department-
approved remote access program. Remote access to the network is
configured with two factor authentication and time-out functions.
Access to the Department and its annexes is controlled by security
guards and admission is limited to those individuals possessing a valid
identification card or individuals under proper escort. Servers are
stored in Department of State secured facilities in cipher locked
server rooms. Access to electronic files is password-protected and
under the direct supervision of the system manager. The system manager
has the capability of printing audit trails of access from the computer
media, thereby permitting regular and ad hoc monitoring of computer
usage. When it is determined that a user no longer needs access, the
user account is disabled.
RETENTION AND DISPOSAL:
These records will be maintained with published record disposition
schedules of the Department of State as approved by the National
Archives and Records Administration (NARA). More specific information
may be obtained by writing to the Director, Office of Information
Programs and Services, A/GIS/IPS, SA-2, Department of State, 515 22nd
Street, NW., Washington, DC 20522-8100.
SYSTEM MANAGER AND ADDRESS:
Office of the Coordinator for Reconstruction and Stabilization,
Department of State, SA-3, 2121 Virginia Avenue, NW., Washington, DC
20520.
NOTIFICATION PROCEDURE:
Individuals who have reason to believe that the Office of the
Coordinator for Reconstruction and Stabilization might have records
pertaining to them should write to the Director, Office of Information
Programs and Services, A/GIS/IPS, SA-2, Department of State, 515 22nd
Street, NW., Washington, DC 20522-8100. The individual must specify
that he or she wishes the records of the Office of the Coordinator for
Reconstruction and Stabilization to be checked. At a minimum, the
individual should include: Name; date and place of birth; current
mailing address and zip code; signature; a brief description of the
circumstances that caused the creation of the record (including the
city and/or country and the approximate dates) which gives the
individual cause to believe that the Office of the Coordinator for
Reconstruction and Stabilization has records pertaining to them.
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access to, or amend records pertaining
to, themselves should write to the Director, Office of Information
Programs and Services (address above).
CONTESTING RECORD PROCEDURES:
See above.
RECORD SOURCE CATEGORIES:
These records contain information that is obtained from the
individual who is the subject of the records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 2010-21432 Filed 8-26-10; 8:45 am]
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