[Federal Register Volume 75, Number 172 (Tuesday, September 7, 2010)]
[Notices]
[Pages 54423-54444]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-22140]
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DEPARTMENT OF THE TREASURY
Privacy Act of 1974; Systems of Records
AGENCY: Department of the Treasury.
ACTION: Notice of systems of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Department is publishing its
Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No.
A-130, the Department has completed a review of its Privacy Act systems
of records notices to identify minor changes that will more accurately
describe these records. Such changes throughout the document are
editorial in nature and consist principally of changes to system
locations and system manager addresses, and revisions to organizational
titles. The Treasury-wide notices were last published in their entirety
on August 1, 2005, at 70 FR 44178.
The President's Identity Theft Task Force's Strategic Plan
recommended that all federal agencies publish a routine use for their
systems of records allowing for the disclosure of information in the
course of responding to a breach of data maintained in a system of
records.
On May 22, 2007, the Office of Management and Budget (OMB) issued
M-07-16 ``Safeguarding Against and Responding to the Breach of
Personally Identifiable Information.'' It required agencies to develop
and implement breach notification policies within 120 days.
As part of that effort, the Department published on October 3, 2007
at 72 FR 56434 a new routine use for all Treasury systems of records.
The routine use permits the Department to disclose information ``to
appropriate agencies, entities, and persons when (a) the Department
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (b) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.''
The routine use will facilitate an effective response to a
confirmed or suspected breach by allowing for disclosure to those
individuals affected by the breach, as well as to others who are in a
position to assist in the Department's response efforts, either by
assisting in notification to affected individuals or otherwise playing
a role in preventing, minimizing, or remedying harms from the breach or
compromise.
The Emergency Economic Stabilization Act of 2008 (EESA), Public Law
110-343, at section 121 created the Special Inspector General for the
Troubled Asset Relief Program (SIGTARP). SIGTARP exercises all duties
and responsibilities of an Inspector General with respect to the
purchase, management, and sale of assets by the Secretary of the
Treasury under any program established by the Secretary under ESSA. It
is responsible for coordinating and conducting audits and
investigations of any program established by the Secretary under EESA.
SIGTARP is being added under the headings ``system location'' and
[[Page 54424]]
``system manager(s)'' to each system of records as appropriate.
A routine use found in a number of Treasury-wide systems of records
notices, permitting disclosure of information in response to a subpoena
has been revised. The revision limits the disclosure of records from a
system of records to those disclosures made in response to a court
order.
The systems notices are reprinted in their entirety following the
Table of Contents. Systems covered by this notice:
This notice covers all systems of records adopted up to November 2,
2009.
Dated: August 30, 2010.
Melissa Hartman,
Acting Deputy Assistant Secretary for Privacy, Transparency, and
Records.
Department of the Treasury
Table of Contents
Treasury .001--Treasury Payroll and Personnel System
Treasury .002--Grievance Records
Treasury .003--Treasury Child Care Tuition Assistance Records
Treasury .004--Freedom of Information Act/Privacy Act Request
Records
Treasury .005--Public Transportation Incentive Program Records
Treasury .006--Parking and Carpool Program Records
Treasury .007--Personnel Security System
Treasury .008--Treasury Emergency Management System
Treasury .009--Treasury Financial Management Systems
Treasury .010--Telephone Call Detail Records
Treasury .011--Treasury Safety Incident Management Information
System (SIMIS)
Treasury .012--Fiscal Service Public Key Infrastructure
TREASURY .001
System name:
Treasury Personnel and Payroll System--Treasury.
System location:
The Shared Development Center of the Treasury Personnel/Payroll
System is located at 1750 Pennsylvania Avenue NW., Suite 1300,
Washington, DC 20220. The Treasury Personnel System processing site is
located at the Internal Revenue Service Detroit Computing Center, 985
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing
site is located at the United States Department of Agriculture National
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
The locations at which the system is maintained by all Treasury
components and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
SW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): Avery Street Building, 320 Avery
Street, Parkersburg, WV.
(8) Bureau of Public Debt (BPD): 999-E Street, NW., Washington, DC
20239.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
(10) Office of Thrift Supervision (OTS): 1700 G St., NW.,
Washington, DC 20552.
Categories of individuals covered by the system:
(1) Employees, former employees, and applicants for employment, in
all Treasury Department bureaus and offices. (2) Employees, former
employees, and applicants for employment of Federal agencies for which
the Treasury Department is a cross-services provider.
Categories of records in the system:
Information contained in this system includes such data as:
(1) Employee identification and status data such as name, records
that establish an individual's identity, social security number, date
of birth, sex, race and national origin designator, awards received,
suggestions, work schedule, type of appointment, education, training
courses attended, veterans preference, and military service; (2)
employment data such as service computation for leave, date
probationary period began, date of performance rating, performance
contract, and date of within-grade increases; (3) position and pay data
such as position identification number, pay plan, step, salary and pay
basis, occupational series, organization location, and accounting
classification codes; (4) payroll data such as earnings (overtime and
night differential), deductions (Federal, state and local taxes, bonds
and allotments), and time and attendance data; (5) employee retirement
and Thrift Savings Plan data; (6) employment history, and (7) tables of
data for editing, reporting and processing personnel and pay actions.
These include nature of action codes, civil service authority codes,
standard remarks, signature block table, position title table,
financial organization table, and salary tables.
Authority for maintenance of the system:
5 U.S.C. 301; 31 U.S.C. 321; Homeland Security Presidential
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and
Information Management Program.
Purpose(s):
The purposes of the system include, but are not limited to: (1)
Maintaining current and historical payroll records that are used to
compute and audit pay entitlement; to record history of pay
transactions; to record deductions, leave accrued and taken, bonds due
and issued, taxes paid; maintaining and distributing Leave and Earnings
statements; commence and terminate allotments; answer inquiries and
process claims; and (2) maintaining current and historical personnel
records and preparing individual administrative transactions relating
to education and training; classification; assignment; career
development; evaluation; promotion, compensation, separation and
retirement; making decisions on the rights, benefits, entitlements and
the utilization of individuals; providing a data source for the
production of reports, statistical surveys, rosters, documentation, and
studies required for the orderly personnel administration within
Treasury; (3) maintaining employment history; and (4) perform personnel
and payroll functions for Federal agencies for which Treasury is a
cross-services provider and to conduct activities necessary to carry-
out the official HR line of business for all Federal departments and
agencies that are serviced by the a National Finance Center (NFC).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Furnish data to the Department of Agriculture, National Finance
Center (which provides payroll and personnel processing services for
Treasury under a cross-servicing agreement) affecting the conversion of
Treasury employee payroll and personnel processing
[[Page 54425]]
services; the issuance of paychecks to employees and distribution of
wages; and the distribution of allotments and deductions to financial
and other institutions, some through electronic funds transfer;
(2) Furnish the Internal Revenue Service and other jurisdictions
which are authorized to tax employees' compensation with wage and tax
information in accordance with a withholding agreement with the
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520,
for the purpose of furnishing employees with IRS Forms W-2 that report
such tax distributions;
(3) Provide records to the Office of Personnel Management, Merit
Systems Protection Board, Equal Employment Opportunity Commission, and
General Accounting Office for the purpose of properly administering
Federal personnel systems or other agencies' systems in accordance with
applicable laws, Executive Orders, and regulations;
(4) Furnish another Federal agency with information necessary or
relevant to effect interagency salary or administrative offset, except
that addresses obtained from the Internal Revenue Service shall not be
disclosed to other agencies; to furnish a consumer reporting agency
information to obtain commercial credit reports; and to furnish a debt
collection agency information for debt collection services. Current
mailing addresses acquired from the Internal Revenue Service are
routinely released to consumer reporting agencies to obtain credit
reports and are arguably relevant to debt collection agencies for
collection services;
(5) Disclose information to a Federal, state, local, or foreign
agency maintaining civil, criminal, or other relevant enforcement
information or other pertinent information, that has requested
information relevant to or necessary to the requesting agency's hiring
or retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit;
(6) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation or settlement negotiations in response to a subpoena where
arguably relevant to a proceeding, or in connection with criminal law
proceedings;
(7) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(8) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(9) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relates to civil and
criminal proceedings;
(10) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation;
(11) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114;
(12) Provide wage and separation information to another agency,
such as the Department of Labor or Social Security Administration, as
required by law for payroll purposes;
(13) Provide information to a Federal, state, or local agency so
that the agency may adjudicate an individual's eligibility for a
benefit, such as a state employment compensation board, housing
administration agency, and Social Security Administration;
(14) Disclose pertinent information to appropriate Federal, state,
local or foreign agencies responsible for investigating or prosecuting
the violation of, or for implementing, a statute, regulation, order, or
license, where the disclosing agency becomes aware of a potential
violation of civil or criminal law or regulation;
(15) Disclose information about particular Treasury employees to
requesting agencies or non-Federal entities under approved computer
matching efforts, limited only to those data elements considered
relevant to making a determination of eligibility under particular
benefit programs administered by those agencies or entities or by the
Department of the Treasury or any constituent unit of the Department,
to improve program integrity, and to collect debts and other money owed
under those programs (e.g., matching for delinquent loans or other
indebtedness to the government);
(16) Disclose to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and
Human Services, the names, social security numbers, home addresses,
dates of birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees, for the purposes of
locating individuals to establish paternity, establishing and modifying
orders of child support, identifying sources of income, and for other
child support enforcement activities as required by the Personal
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform
Law, Pub. L. 104-193);
(17) Disclose information to contractors, grantees, experts,
consultants, students, and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for the
Department of the Treasury, when necessary to accomplish an agency
Function;
(18) Disclose information to other Federal agencies with whom the
Department has entered into a cross servicing agreement that provides
for the delivery of automated human resources operations. These
operations may include maintaining current and historical payroll and
personnel records, and providing reports, statistical surveys, rosters,
documentation, and studies as required by the other federal agency to
support its personnel administration activities; and
(19) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Disclosure to consumer reporting agencies:
Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and
section 3 of the Debt Collection Act of 1982, Public Law 97-365; debt
information concerning a government claim against an individual is also
furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the
Debt Collection Act of 1982, to consumer reporting agencies to
encourage repayment of an overdue debt. Disclosures may be made to a
consumer reporting agency as defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 701(a)(3).
[[Page 54426]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic records, microfiche, and hard copy. Disbursement records
are stored at the Federal Records Center.
Retrievability:
Records are retrieved generally by social security number, position
identification number within a bureau/agency and sub-organizational
element, employee identification or employee name. Secondary
identifiers are used to assure accuracy of data accessed, such as
master record number or date of birth.
Safeguards:
Entrances to data centers and support organization offices are
restricted to those employees whose work requires them to be there for
the system to operate. Identification (ID) cards are verified to ensure
that only authorized personnel are present. Disclosure of information
through remote terminals is restricted through the use of passwords and
sign-on protocols, which are periodically changed. Reports produced
from the remote printers are in the custody of personnel and financial
management officers and are subject to the same privacy controls as
other documents of similar sensitivity.
Retention and Disposal:
The current payroll and personnel system and the personnel and
payroll system's master files are kept as electronic media. Information
rendered to hard copy in the form of reports and payroll information
documentation is also retained in an electronic media format. Employee
records are retained in automated form for as long as the employee is
active on the system (separated employee records are maintained in an
``inactive'' status). Files are purged in accordance with Treasury
Directive 80-05, ``Records and Information Management Program.''
System Manager(s) and Address:
Department of the Treasury: Official prescribing policies and
practices: Chief Human Capitol Officer/Deputy Assistant Secretary for
Human Resources, 1750 Pennsylvania Avenue, NW., Washington, DC 20220.
The systems managers for the Treasury components are:
(1) a. DO: Deputy Assistant Secretary for Human Resources/Chief
Human Capital Officer, 1500 Pennsylvania Avenue, NW., Washington, DC
20220.
b. OIG: Personnel Officer, 740 15th Street NW., Suite 500,
Washington, DC 20220.
c. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite
700A, Washington, DC 20005.
(2) TTB: Chief, Personnel Division, 1310 G St., NW., Washington, DC
20220.
(3) OCC: Director, Human Resources, 250 E Street, SW., Washington,
DC 20219.
(4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW.,
Room 202-13A, E&P Annex, Washington, DC 20228.
(5) FMS: Director, Personnel Management Division, 3700 East West
Hwy, Room 115-F, Hyattsville, MD 20782.
(6) IRS: Associate Director, Transactional Processing Operations,
1111 Constitution Avenue, NW., CP6, A:PS:TP, 2nd Floor, Washington, DC
20224.
(7) MINT: Assistant Director for Human Resources, 801 9th Street,
NW., 7th Floor, Washington, DC 20220.
(8) BPD: Director, Human Resources Operations Division, Avery
Street Building, 320 Avery Street, Parkersburg, WV.
(9) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.
(10) OTS: 1700 G St, NW., Washington, DC 20552.
A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained
by contacting the Chief Human Capitol Officer/Deputy Assistant
Secretary for Human Resources, at the address shown above.
Notification Procedure:
(1) Employees, former employees or applicants of the Department of
the Treasury seeking notification and access to any record contained in
the system of records, or seeking to contest its content, may inquire
in accordance with instructions pertaining to individual Treasury
components appearing at 31 CFR part 1, subpart C, appendices A-L.
(2) Employees of other Federal agencies for which Treasury is a
cross-services provider may request notification, access and amendment
of their records through the personnel office at their home agency.
(See ``System manager'' above.)
Record Access Procedures:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
The information contained in these records is provided by or
verified by the subject of the record, supervisors, and non-Federal
sources such as private employers.
Exemptions Claimed for the System:
None.
TREASURY .002
System name:
Grievance Records--Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Ave., NW.,
Washington, DC 20220. These records are located in personnel or
designated offices in the bureaus in which the grievances were filed.
The locations at which the system is maintained are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L. Street, NW., Washington, DC 20036.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
NW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV 26101.
(9) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
(10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
Categories of individuals covered by the system:
Current or former Federal employees who have submitted grievances
with their bureaus in accordance with part 771 of the Office of
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.
[[Page 54427]]
Categories of records in the system:
The system contains records relating to grievances filed by
Treasury employees under part 771 of the OPM's regulations. These case
files contain all documents related to the grievance including
statements of witnesses, reports of interviews and hearings, examiner's
findings and recommendations, a copy of the original and final
decision, and related correspondence and exhibits. This system includes
files and records of internal grievance and arbitration systems that
bureaus and/or the Department may establish through negotiations with
recognized labor organizations.
Authority for maintenance of the system:
5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p.
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for
personal relief in a matter of concern or dissatisfaction which is
subject to the control of agency management.
Purpose(s):
To adjudicate employee administrative grievances filed under the
authority of 5 CFR part 771 and the Department's Administrative
Grievance Procedure.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used:
(1) To disclose pertinent information to the appropriate Federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) To disclose information to any source from which additional
information is requested in the course of processing in a grievance, to
the extent necessary to identify the individual, inform the source of
the purpose(s) of the request, and identify the type of information
requested;
(3) To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an individual,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to requesting the agency's
decision on the matter;
(4) To provide information to a congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains;
(5) To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the court;
(6) By the National Archives and Records Administration in records
management inspections conducted under authority of 44 U.S.C. 2904 and
2908;
(7) By the bureau maintaining the records of the Department in the
production of summary descriptive statistics and analytical studies in
support of the function for which the records are collected and
maintained, or for related work force studies. While published
statistics and studies do not contain individual identifiers, in some
instances the selection of elements of data included in the study may
be structured in such a way as to make the data individually
identifiable by inference;
(8) To disclose information to officials of the Merit Systems
Protection Board, the Office of the Special Counsel, the Federal Labor
Relations Authority and its General Counsel, the Equal Employment
Opportunity Commission, or the Office of Personnel Management when
requested in performance of their authorized duties;
(9) To disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing Counsel or witnesses in the course of civil
discovery, litigation or settlement negotiations in response to a court
order, or in connection with criminal law proceedings;
(10) To provide information to officials of labor organizations
reorganized under the Civil Service Reform Act when relevant and
necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting work conditions.
(11) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
File folders.
Retrievability:
By the names of the individuals on whom they are maintained.
Safeguards:
Lockable metal filing cabinets to which only authorized personnel
have access.
Retention and disposal:
Disposed of 3 years after closing of the case. Grievances filed
against disciplinary adverse actions are retained by the United States
Secret Service for 4 years. Disposal is by shredding or burning.
System manager(s) and address:
Records pertaining to administrative grievances filed at the
Departmental level: Director, Office of Human Resources Strategy and
Solutions, 1750 Pennsylvania Ave., NW., Suite 1200, Washington, DC
20220. Records pertaining to administrative grievances filed at the
bureau level:
(1) a. DO: Director, Office of Human Resources for Departmental
Offices, 1500 Pennsylvania Ave., NW., Room 5202-Main Treasury,
Washington, DC 20220.
b. OIG: Personnel Officer, 740 15th St., NW., Rm. 510, Washington,
DC 20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street, NW., Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) OCC: Director, Human Resources, 250 E Street, SW., Washington,
DC 20219.
(4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW.,
Room 202-13A, E&P Annex, Washington, DC 20228.
(5) FMS: Director, Personnel Management Division, 3700 East West
Hwy, Room 115-F, Hyattsville, MD 20782.
(6) IRS: Director, Office of Workforce Relations (M:S:L), 1111
Constitution Ave., NW., Room 1515IR, Washington, DC 20224.
[[Page 54428]]
(7) Mint: Assistant Director for Human Resources, 801 9th Street,
NW., 3rd Floor, Washington, DC 20220.
(8) BPD: Director, Human Resources Operations Division, Avery
Street Building, 320 Avery Street, Parkersburg, WV 26101.
(9) OTS: Principal Director, Human Resources Programs and Services,
1700 G Street, NW., Washington, DC 20552.
(10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.
Notification procedure:
It is required that individuals submitting grievances be provided a
copy of the record under the grievance process. They may, however,
contact the agency personnel or designated office where the action was
processed, regarding the existence of such records on them. They must
furnish the following information for their records to be located and
identified: (1) Name, (2) date of birth, (3) approximate date of
closing of the case and kind of action taken, (4) organizational
component involved.
Record access procedures:
It is required that individuals submitting grievances be provided a
copy of the record under the grievance process. However, after the
action has been closed, an individual may request access to the
official copy of the grievance file by contacting the bureau personnel
or designated office where the action was processed. Individuals must
provide the following information for their records to be located and
identified: (1) Name, (2) date of birth, (3) approximate date of
closing of the case and kind of action taken, (4) organizational
component involved.
Contesting record procedures:
Review of requests from individuals seeking amendment of their
records which have been the subject of a judicial or quasi-judicial
action will be limited in scope. Review of amendment requests of these
records will be restricted to determining if the record accurately
documents the action of the agency ruling on the case, and will not
include a review of the merits of the action, determination, or
finding.
Individuals wishing to request amendment to their records to
correct factual errors should contact the bureau personnel or
designated office where the grievance was processed. Individuals must
furnish the following information for their records to be located and
identified: (1) Name, (2) date of birth, (3) approximate date of
closing of the case and kind of action taken, (4) organizational
component involved.
Record source categories:
Information in this system of records is provided: (1) By the
individual on whom the record is maintained, (2) by testimony of
witnesses, (3) by agency officials, (4) from related correspondence
from organizations or persons.
Exemptions claimed for the system:
None.
TREASURY .003
System name:
Treasury Child Care Tuition Assistance Records--Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Ave., NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury components are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L. Street, NW., Washington, DC 20036.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
NW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV.
(9) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
Categories of individuals covered by the system:
Employees of the Department of the Treasury who voluntarily apply
for child care tuition assistance, the employee's spouse, their
children and their child care providers.
Categories of records in the system:
Records may include application forms for child care tuition
assistance containing personal information, including employee (parent)
name, Social Security Number, pay grade, home and work numbers,
addresses, telephone numbers, total family income, names of children on
whose behalf the parent is applying for tuition assistance, each
child's date of birth, information on child care providers used
(including name, address, provider license number and State where
issued, tuition cost, and provider tax identification number), and
copies of IRS Form 1040 and 1040A for verification purposes. Other
records may include the child's social security number, weekly expense,
pay statements, records relating to direct deposits, verification of
qualification and administration for the child care tuition assistance.
Authority for maintenance of the system:
Public Law 106-58, section 643 and E.O. 9397.
Purpose(s):
To establish and verify Department of the Treasury employees'
eligibility for child care subsidies in order for the Department of the
Treasury to provide monetary assistance to its employees. Records are
also maintained so the Department can make payments to child care
providers on an employee's behalf.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the Department of the Treasury becomes aware of an indication of a
violation or potential violation of civil or criminal law or
regulation;
(2) Provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual;
(3) Disclose information to another Federal agency, to a court, or
a party in litigation before a court or in an administrative proceeding
being conducted by a Federal agency, when the Government is a party to
the judicial or administrative proceeding. In those cases where the
Government is not a party to the proceeding, records may be disclosed
If a subpoena has been signed by a judge;
(4) Disclose information to the National Archives and Records
[[Page 54429]]
Administration for use in records management inspections;
(5) Disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which the Department of the Treasury is authorized to
appear, when: (a) The Department of the Treasury, or any component
thereof; or (b) any employee of the Department of the Treasury in his
or her official capacity; or (c) any employee of the Department of the
Treasury in his or her individual capacity where the Department of
Justice or the Department of the Treasury has agreed to represent the
employee; or (d) the United States, when the Department of the Treasury
determines that litigation is likely to affect the Department of the
Treasury or any of its components; is a party to litigation or has an
interest in such litigation, and the use of such records by the
Department of Justice or the Department of the Treasury is deemed by
the Department of the Treasury to be relevant and necessary to the
litigation; provided, however, that the disclosure is compatible with
the purpose for which records were collected;
(6) Provide records to the Office of Personnel Management, Merit
Systems Protection Board, Equal Employment Opportunity Commission,
Federal Labor Relations Authority, the Office of Special Counsel, and
General Accountability Office for the purpose of properly administering
Federal personnel systems or other agencies' systems in accordance with
applicable laws, Executive Orders, and regulations;
(7) Disclose information to contractors, grantees, or volunteers
performing or working on a contract, service, grant, or cooperative
agreement, or job for the Federal Government;
(8) Disclose information to a court, magistrate, or administrative
tribunal when necessary and relevant in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations or in
connection with criminal law proceedings or in response to a subpoena;
(9) Disclose information to unions recognized as exclusive
bargaining representatives under 5 U.S.C. chapter 71, and other parties
responsible for the administration of the Federal labor-management
program if needed in the performance of their authorized duties.
(10) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Information may be collected on paper or electronically and may be
stored as paper forms or on computers.
Retrievability:
By name; may also be cross-referenced to Social Security Number.
Safeguards:
When not in use by an authorized person, paper records are stored
in lockable file cabinets or secured rooms. Electronic records are
protected by the use of passwords.
Retention and disposal:
Disposition of records is according to the National Archives and
Records Administration (NARA) guidelines.
System manager(s) and address:
Treasury official prescribing policies and practices: Director,
Office of Human Resources Strategy and Solutions, 1750 Pennsylvania
Ave., NW., Suite 1200, Department of the Treasury, Washington, DC
20220. Officials maintaining the system and records for the Treasury
components are:
(1) DO:
a. Director, Office of Human Resources for Departmental Offices,
1500 Pennsylvania Ave. NW., Room 5202-MT, Washington, DC 20220.
b. Office of General Counsel: Administrative Officer, Department of
the Treasury, Room 3000-MT, Washington, DC 20220.
c. OIG: Personnel Officer, 740 15th St., NW., Suite 510,
Washington, DC 20220.
d. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street, NW., Suite 700A, Washington, DC 20005.
(2) TTB: Assistant Administrator, Office of Management, 1310 G St.,
NW., Washington, DC 20220.
(3) OCC: Director, Human Resources Division, Independence Square,
250 E St., SW, 4th Floor, Washington, DC 20219.
(4) BEP: Chief, Office of Human Resources. 14th & C St., SW., Room
202-13a, Washington, DC 20228.
(5) FMS: Director, Human Resources Division, PG Center II Bldg, Rm.
114f, 3700 East West Highway, Hyattsville, MD 20782.
(6) IRS: Director Personnel Policy Division, 1111 Constitution
Ave., Building CP6-M:S:P, Washington, DC 20224.
(7) MINT: Assistant Director for Human Resources, 801 9th Street,
NW., 3rd Floor, Washington, DC 20220.
(8) BPD: Child Care Assistance Program (CCAP) Coordinator, Avery
Street Building, 320 Avery Street, Parkersburg, WV 26101.
(9) OTS: Principal Director, Human Resources Programs and Services,
1700 G Street, NW., Washington, DC 20552.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
See ``Notification procedure'' above.
Contesting Record procedures:
See ``Notification procedure'' above.
Record source categories:
Information is provided by Department of the Treasury employees who
apply for child care tuition assistance.
Exemptions claimed for the system:
None.
TREASURY .004
System name:
Freedom of Information Act/Privacy Act Request Records--Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Avenue, NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury components and their associated field offices are:
(1) Departmental Offices (DO), which includes the Office of
Inspector General (OIG), the Treasury Inspector General for Tax
Administration (TIGTA), and Special Inspector General for the Troubled
Asset Relief Program (SIGTARP);
[[Page 54430]]
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB);
(3) Office of the Comptroller of the Currency (OCC);
(4) Bureau of Engraving and Printing (BEP);
(5) Financial Management Service (FMS);
(6) United States Mint (MINT);
(7) Bureau of the Public Debt (BPD);
(8) Office of Thrift Supervision (OTS);
(9) Financial Crimes Enforcement Network (FinCEN).
Categories of individuals covered by the system:
Individuals who have: (1) Requested access to records pursuant to
the Freedom of Information Act, 5 U.S.C. 552, (FOIA) or who have
appealed initial denials of their requests; and/or (2) made a request
for access, amendment or other action pursuant to the Privacy Act of
1974, 5 U.S.C. 552a (PA).
Categories of records in the system:
Requests for records or information pursuant to the FOIA and/or PA
which includes the names of individuals making written requests for
records under the FOIA or the PA, the mailing addresses of such
individuals, and the dates of such requests and their receipt.
Supporting records include the written correspondence received from
requesters and responses made to such requests; internal processing
documents and memoranda, referrals and copies of records provided or
withheld, and may include legal memoranda and opinions. Comparable
records are maintained in this system with respect to any appeals made
from initial denials of access, refusal to amend records and lawsuits
under the FOIA/PA.
Authority for maintenance of the system:
Freedom of Information Act, 5 U.S.C. 552; Privacy Act of 1974, 5
U.S.C. 552a; and 5 U.S.C. 301.
Purpose(s):
The system is used by officials to administratively control and/or
process requests for records to ensure compliance with the FOIA/PA and
to collect data for the annual and biennial reporting requirements of
the FOIA/PA and other Department management report requirements.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, foreign,
State, local, tribal or other public authorities or self-regulatory
organizations responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a court order,
or in connection with criminal law proceedings;
(3) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(4) Disclose information to another Federal agency to (a) permit a
decision as to access, amendment or correction of records to be made in
consultation with or by that agency, or (b) verify the identity of an
individual or the accuracy of information submitted by an individual
who has requested access to or amendment or correction of records;
(5) The Department of Justice when seeking legal advice, or when
(a) the agency or (b) any component thereof, or (c) any employee of the
agency in his or her official capacity, or (d) any employee of the
agency in his or her individual capacity where the Department of
Justice has agreed to represent the employee, or (e) the United States,
where the agency determines that litigation is likely to affect the
agency or any of its components, is a party to litigation or has an
interest in such litigation, and the use of such records by the
Department of Justice is deemed by the agency to be relevant and
necessary to the litigation;
(6) Disclose information to the appropriate foreign, State, local,
tribal, or other public authority or self-regulatory organization for
the purpose of (a) consulting as to the propriety of access to or
amendment or correction of information obtained from that authority or
organization, or (b) verifying the identity of an individual who has
requested access to or amendment or correction of records;
(7) Disclose information to contractors and other agents who have
been engaged by the Department or one of its bureaus to provide
products or services associated with the Department's or bureau's
responsibility arising under the FOIA/PA;
(8) Disclose information to the National Archives and Records
Administration for use in records management inspections.
(9) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic media, computer paper printout, index file cards, and
paper records in file folders.
Retrievability:
Retrieved by name, subject, request file number or other data
element as may be permitted by an automated system.
Safeguards:
Protection and control of any sensitive but unclassified (SBU)
records are in accordance with TD P 71-10, Department of the Treasury
Security Manual, and any supplemental guidance issued by individual
bureaus. Access to the records is available only to employees
responsible for the management of the system and/or employees of
program offices who have a need for such information.
Retention and disposal:
The records pertaining to Freedom of Information Act and Privacy
Act requests are retained and disposed of in accordance with the
National Archives and Records Administration's General Record Schedule
14--Information Services Records.
System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices--Departmental Disclosure Officer, Department of the Treasury,
1500 Pennsylvania Avenue, NW., Washington, DC 20220.
The system managers for the Treasury components are:
[[Page 54431]]
1. (a) DO: Director, Disclosure Services, Department of the
Treasury, Washington, DC 20220.
(b) TIGTA: Director, Human Capital and Support Services, 1125 15th
Street, NW., Suite 700A, Washington, DC 20005.
(c) SIGTARP: Chief Counsel, Office of the Special Inspector General
for the Troubled Asset Relief Program, 1801 L. Street, NW., Washington,
DC 20036.
2. Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW.,
Washington, DC 20220.
3. BEP: Disclosure Officer, FOIA Office, 14th & C Streets, SW.,
Washington, DC 20228.
5. FMS: Disclosure Officer, 401 14th Street, SW., Washington, DC
20227.
6. Mint: Disclosure Officer, 801 9th Street, NW., 8th Floor,
Washington, DC 20220.
7. OCC: Disclosure Officer, Communications Division, Washington, DC
20219.
9. BPD: Information Disclosure Officer, Avery Street Building, 320
Avery Street, Parkersburg, WV.
11. OTS: Manager, Freedom of Information Act (FOIA) Office, 1700 G
Street, NW., Washington, DC 20552.
12. Financial Crimes Enforcement Network (FinCEN), P.O. Box 39,
Vienna, VA 22182.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
See ``Notification procedure'' above.
Contesting Record procedures:
See ``Notification procedure'' above.
Record source categories:
The information contained in these files originates from
individuals who make FOIA/PA requests and agency officials responding
to those requests.
Exemptions claimed for the system:
None. Please note that the Department has claimed one or more
exemptions (see 31 CFR .36) for a number of its other systems of
records under 5 U.S.C. 552a(j)(2) and (k)(1), (2), (3), (4), (5), and
(6). During the course of a FOIA/PA action, exempt materials from those
other systems may become a part of the case records in this system. To
the extent that copies of exempt records from those other systems have
been recompiled and/or entered into these FOIA/PA case records, the
Department claims the same exemptions for the records as they have in
the original primary systems of records of which they are a part.
TREASURY .005
System name:
Public Transportation Incentive Program Records--Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Avenue, NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury bureaus and their associated field offices are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street, NW., Washington, DC 20036.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
SW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th St. NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV 26101.
(9) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
(10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22182.
Categories of individuals covered by the system:
Employees who have applied for or who participate in the Public
Transportation Incentive Program.
Categories of records in the system:
(1) Public Transportation Incentive Program application form
containing the participant's name, last four digits of the social
security number, or for IRS employees the Standard Employee Identifier
(SEID) issued by the IRS, place of residence, office address, office
telephone, grade level, duty hours, previous method of transportation,
costs of transportation, and the type of fare incentive requested.
Incentives authorized under the Federal Workforce Transportation
Program may be included in this program.
(2) Reports submitted to the Department of the Treasury in
accordance with Treasury Directive 74-10.
Authority for maintenance of the system:
5 U.S.C. 301, 26 U.S.C. 132(f), and Public Law 101-509.
Purpose(s):
The records are used to administer the public transportation
incentive or subsidy programs provided by Treasury bureaus for eligible
employees. The system also enables the Department to compare these
records with other Federal agencies to ensure that employee
transportation programs benefits are not abused.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order or
license;
(2) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena where relevant or
potentially relevant to a proceeding, or in connection with criminal
law proceedings;
(3) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(4) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and/or 7114;
(5) Agencies, contractors, and others to administer Federal
personnel or payroll systems, and for debt collection and employment or
security investigations;
(6) Other Federal agencies for matching to ensure that employees
receiving PTI Program benefits are not listed as a carpool or vanpool
participant, the holder of a parking
[[Page 54432]]
permit; and to prevent the program from being abused;
(7) The Department of Justice when seeking legal advice, or when
(a) the Department of the Treasury (agency) or (b) any component
thereof, or (c) any employee of the agency in his or her official
capacity, or (d) any employee of the agency in his or her individual
capacity where the Department of Justice has agreed to represent the
employee, or (e) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is
a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice is deemed by the
agency to be relevant and necessary to the litigation;
(8) The Office of Personnel Management, the Merit Systems
Protection Board, the Equal Employment Opportunity Commission, and the
Federal Labor Relations Authority or other third parties when mandated
or authorized by statute; and
(9) A contractor for the purpose of compiling, organizing,
analyzing, programming, or otherwise refining records to accomplish an
agency function subject to the same limitations applicable to U.S.
Department of Treasury officers and employees under the Privacy Act;
(10) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, file folders and/or electronic media.
Retrievability:
By name of individual, badge number or office.
Safeguards:
Access is limited to authorized employees. Files are maintained in
locked safes and/or file cabinets. Electronic records are password-
protected. During non-work hours, records are stored in locked safes
and/or cabinets in locked room.
Retention and disposal:
Active records are retained indefinitely. Inactive records are held
for three years and then destroyed.
System manager(s) and address:
The system managers for the Treasury bureaus are:
(1) Departmental Offices:
a. Director, Occupational Safety and Health Office, Room 6204
Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220.
b. Office of Inspector General: Office of Assistant Inspector for
Management Services, Office of Administrative Services, Suite 510, 740
15th St., NW., Washington, DC 20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street, NW., Suite 700A, Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW.,
Washington, DC 20220.
(3) BEP: Chief, Office of Human Resources, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
(4) OCC: Building Manager, Building Services, Office of the
Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219-
0001.
(5) FMS: Director, Administrative Programs Division, Financial
Management Service, 3700 East West Hwy., Room 144, Hyattsville, MD
20782.
(6) IRS: Official prescribing policies and practices--Chief,
National Office, Protective Program Staff, Director, Personnel Policy
Division, 2221 S. Clark Street-CP6, Arlington, VA 20224. Officials
maintaining the system--Supervisor of local offices where the records
reside. (See IRS Appendix A for addresses.)
(7) Mint: Office of Management Services (OMS), 801 9th St., NW.,
2nd Floor, Washington, DC 20220.
(8) BPD: Director, Division of Administrative Services, Avery
Street Building, 320 Avery Street, Parkersburg, WV 26101.
(9) OTS: Deputy Chief Financial Officer, Department of the
Treasury, 1700 G Street, NW., Washington, DC 20552.
(10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
See ``Notification procedure'' above.
Contesting Record procedures:
See ``Notification procedure'' above.
Record source categories:
The source of the data are employees who have applied for the
transportation incentive, the incentive program managers and other
appropriate agency officials, or other Federal agencies.
Exemptions claimed for the system:
None.
TREASURY .006
System name:
Parking and Carpool Program Records--Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Avenue, NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury bureaus and their associated field offices are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street, NW., Washington, DC 20036.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
SW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
[[Page 54433]]
(8) Bureau of the Public Debt (BPD): 799 E Street, NW., Washington,
DC 20239.
(9) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
Categories of individuals covered by the system:
Current employees of the Department and individuals from other
Government agencies or private sector organizations who may use, or
apply to use, parking facilities or spaces controlled by the
Department. Individuals utilizing handicapped or temporary guest
parking controlled by the Department.
Categories of records in the system:
Records may include the name, position title, manager's name,
organization, vehicle identification, arrival and departure time, home
addresses, office telephone numbers, social security numbers, badge
number, and service computation date or length of service with a
component of an individual or principal carpool applicant. Contains
name, place of employment, duty telephone, vehicle license number and
service computation date of applicants, individuals or carpool members.
For parking spaces, permit number, priority group (handicapped, job
requirements/executive officials (SES) or carpool/vanpool). Medical
information may also be included when necessary to determine disability
of applicant when applying for handicapped parking spaces.
Authority for maintenance of the system:
5 U.S.C. 301; 44 U.S.C. 3101; Treasury Department Order No. 165,
revised as amended. Federal Property and Administrative Services Act of
1949, as amended.
Purpose(s):
The records are used to administer parking, carpool and vanpool
programs within the Department. The system enables the Department to
allocate and check parking spaces assigned to government or privately-
owned vehicles operated by visitors, handicapped personnel, key
personnel, employees eligible to participate in a parking program and
carpools or vanpools. The Department is also able to compare these
records with other Federal agencies to ensure parking privileges or
other employee transportation benefits are not abused.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, State, local, or foreign agencies, or
other public authority responsible for investigating or prosecuting the
violations of or for enforcing or implementing a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(3) A physician for making a determination on a person's
eligibility for handicapped parking;
(4) A contractor who needs to have access to this system of records
to perform an assigned activity;
(5) Parking coordinators of Government agencies and private sector
organizations for verification of employment and participation of pool
members;
(6) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(7) Department of Justice when seeking legal advice, or when (a)
the Department of the Treasury (agency) or (b) any component thereof,
or (c) any employee of the agency in his or her official capacity, or
(d) any employee of the agency in his or her individual capacity where
the Department of Justice has agreed to represent the employee, or (e)
the United States, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice is deemed by the agency to be
relevant and necessary to the litigation;
(8) Third parties when mandated or authorized by statute or when
necessary to obtain information that is relevant to an inquiry
concerned with the possible abuse of parking privileges or other
employee transportation benefits;
(9) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations or in connection with criminal law proceedings or in
response to a court order where relevant or potentially relevant to a
proceeding, and
(10) Officials of the Merit Systems Protection Board, the Federal
Labor Relations Authority, the Equal Employment Opportunity Commission
or the Office of Personnel Management when requested in the performance
of their authorized duties.
(11) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Hard copy and/or electronic media.
Retrievability:
Name, address, social security number, badge number, permit number,
vehicle tag number, and agency name or organization code on either the
applicant or pool members as needed by a bureau. Records are filed
alphabetically by location.
Safeguards:
Paper records are maintained in locked file cabinets. Access is
limited to personnel whose official duties require such access and who
have a need to know the information in a record for a job-related
purpose. Access to computerized records is limited, through use of a
password, to those whose official duties require access. Protection and
control of sensitive but unclassified (SBU) records are in accordance
with TD P 71-10, Department of the Treasury Security Manual, and any
supplemental guidance issued by individual bureaus. The IRS access
controls will not be less than those provided by the Automated
Information System Security Handbook, IRM 2(10)00, and the Manager's
Security Handbook, IRM 1(16)12.
Retention and disposal:
Generally, record maintenance and disposal is in accordance with
NARA General Retention Schedule 11, and any
[[Page 54434]]
supplemental guidance issued by individual components. Disposal of
manual records is by shredding or burning; electronic data is erased.
Destroyed upon change in, or revocation of, parking assignment. For the
IRS, records are maintained in accordance with Records Control Schedule
301--General Records Schedule 11, Space and Maintenance Records, Item
4(a), IRM 1(15)59.31.
System manager(s) and address:
The system managers for the Treasury components are:
(1) DO:
a. Director, Occupational Safety and Health Office, Room 6204
Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220.
b. OIG: Director, Administrative Services Division, Office of
Management Services, Room 510, 740 15th Street, NW., Washington, DC
20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street, NW., Suite 700A, Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW.,
Washington, DC 20220.
(3) OCC: Building Manager, Building Services, Office of the
Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219;
(4) BEP: Chief, Office of Security, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
(5) FMS: Director, Administrative Programs Division, 3700 East West
Highway, Hyattsville, MD 20782.
(6) IRS: Chief, Security and Safety Branch; Regional Commissioners,
District Directors, Internal Revenue Service Center Directors, and
Computing Center Directors. (See IRS Appendix A for addresses.)
(7) MINT: Office of Management Services (OMS), 801 9th St., NW.,
2nd Floor, Washington, DC 20220.
(8) BPD: Director, Washington Support Services, Bureau of the
Public Debt, 799 E Street, NW., Washington, DC 20239.
(9) OTS: Director, Facilities Management, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
See ``Notification procedure'' above.
Contesting Record procedures:
See ``Notification procedure'' above.
Record source categories:
Parking permit applicants, members of carpools or vanpools, other
Federal agencies, medical doctor if disability determination is
requested.
Exemptions claimed for the system:
None.
TREASURY .007
System name:
Personnel Security System--Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Avenue, NW., Room
3180 Annex, Washington, DC 20220. Other locations at which the system
is maintained by Treasury bureaus and their associated offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L Street, NW., Washington, DC 20036.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
SW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
(7) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV 26101.
(8) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
Categories of individuals covered by the system:
(1) Current and former government employees, applicants and
contractor employees occupying or applying for sensitive positions in
the Department, (2) current and former senior officials of the
Department and Treasury bureaus, and those within the Department who
are involved in personnel security matters, (3) current employees,
applicants and contractor employees who are appealing a denial or a
revocation of a security clearance, and (4) applicants, employees and
contractor employees who have applied for the Personal Identity
Verification (PIV) Card.
Categories of records in the system:
(1) Background investigations, (2) FBI and other agency name
checks, (3) investigative information relating to personnel
investigations conducted by the Department of the Treasury and other
Federal agencies and departments on a pre-placement and post-placement
basis to make suitability and employability determinations and for
granting security clearances, (4) card records comprised of Notice of
Personnel Security Investigation (TD F 67-32.2) or similar previously
used card indexes, and (5) an automated data system reflecting
identification data on applicants, incumbents and former employees,
disclosure and authorization forms, and record of investigations, level
and date of security clearance, if any, as well as status of
investigations, and (6) records pertaining to the appeal of a denial or
a revocation of a security clearance, and (7) records pertaining to the
personal identification verification process mandated by HSPD-12 and
the issuance, denial or revocation of a PIV card.
Authority for maintenance of the system:
Executive Order 10450, Sections 2 and 3, Executive Order 12958,
Executive Order 12968, and Homeland Security Presidential Directive 12.
Purpose(s):
This system is used to maintain records that assure the Department
is upholding the highest standards of integrity, loyalty, conduct, and
security among its personnel and contract employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, state, local and foreign agencies for the
purpose of enforcing and investigating administrative, civil or
criminal law relating to the hiring or retention of an employee;
issuance of a security clearance, license, contract, grant or other
benefit;
[[Page 54435]]
(2) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of or in preparation for civil discovery,
litigation, or settlement negotiations, in response to a court order
where relevant or potentially relevant to a proceeding, or in
connection with criminal law proceedings;
(3) The Department of Justice, or in a proceeding before a court,
adjudicative body, or other administrative body before which the
Department of the Treasury is authorized to appear, when: (a) The
Department of the Treasury, or any component thereof; or (b) any
employee of the Department of the Treasury in his or her official
capacity; or (c) any employee of the Department of the Treasury in his
or her individual capacity where the Department of Justice or the
Department of the Treasury has agreed to represent the employee; or (d)
the United States, when the Department of the Treasury determines that
litigation is likely to affect the Department of the Treasury or any of
its components; is a party to litigation or has an interest in such
litigation, and the use of such records by the Department of Justice or
the Department of the Treasury is deemed by the Department of the
Treasury to be relevant and necessary to the litigation; provided,
however, that the disclosure is compatible with the purpose for which
records were collected;
(4) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(5) Third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation;
(6) The Office of Personnel Management, Merit Systems Protection
Board, Equal Employment Opportunity Commission, Federal Labor Relations
Authority, and the Office of Special Counsel for the purpose of
properly administering Federal personnel systems or other agencies'
systems in accordance with applicable laws, Executive Orders, and
regulations; and
(7) Unions recognized as exclusive bargaining representatives under
5 U.S.C. chapter 71, and other parties responsible for the
administration of the Federal labor-management program if needed in the
performance of their authorized duties.
(8) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
File folders, index cards, and magnetic media.
Retrievability:
Records are retrieved by name.
Safeguards:
Paper records are stored in locked metal containers and in locked
rooms. Electronic records are password protected. Access is limited to
officials who have a need to know in the performance of their official
duties and whose background investigations have been favorably
adjudicated.
Retention and disposal:
The records on government employees and contractor employees are
retained for the duration of their employment at the Treasury
Department. The records on applicants not selected and separated
employees are destroyed or sent to the Federal Records Center in
accordance with General Records Schedule 18.
System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices: Director of Security, 1500 Pennsylvania Avenue, NW., Room
3180 Annex, Washington, DC 20220.
The system managers for the Treasury components are:
(1) DO:
a. Director of Security, 1500 Pennsylvania Avenue, NW., Washington,
DC 20220.
b. OIG: Personnel Officer, 740 15th St., NW., Suite 510,
Washington, DC 20220.
c. TIGTA: Personnel Security Officer, 1125 15th Street, NW., Suite
700A, Washington, DC 20005.
d. SIGTARP: Director, Human Resources, 1801 L Street, NW.,
Washington, DC 20036.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: Director of
Security and Emergency Preparedness 1310 G St., NW., Washington, DC
20220.
(3) BPD: Director, Division of Security and Emergency Preparedness,
Director, Division of Human Resources Operations Division, Avery Street
Building, 320 Avery Street, Parkersburg, WV 26101.
(4) OCC: Director, Administrative Services Division, 250 E Street,
SW., Washington, DC 20219.
(5) BEP: Chief, Office of Security, 14th & C Streets, NW., Room
113M, Washington, DC 20228.
(6) FMS: Director, Administrative Programs Division, 3700 East West
Highway, Hyattsville, MD 20782.
(7) Mint: Associate Director for Protection, 801 9th Street, NW.,
8th Floor, Washington, DC 20220.
(8) OTS: Director of Security, 1700 G Street, NW., Washington, DC
20552.
(9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
See ``Notification procedure'' above.
Contesting Record procedures:
See ``Notification procedure'' above.
Record source categories:
The information provided or verified by applicants or employees
whose files are on record as authorized by those concerned, information
obtained from current and former employers, co-workers, neighbors,
acquaintances, educational records and instructors, and police and
credit record checks.
Exemptions claimed for the system:
This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3),
and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(5). (See 31 CFR 1.36.)
TREASURY .008
System Name:
Treasury Emergency Management System.
System Location:
Department of the Treasury, Annex Building, Room 3180, 1500
Pennsylvania Avenue, NW.,
[[Page 54436]]
Washington, DC 20220. Other locations at which the system is maintained
by Treasury components and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street, NW., Washington, DC 20036.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
SW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV 26101.
(9) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
(10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
Categories of individuals covered by the system:
Current Treasury employees, contractors, and Treasury Emergency
Executive Reservists.
Categories of records in the system:
Treasury employees, contractors, or Treasury Emergency Executive
Reservists identification number, social security number, first name
and middle initial, last name, job title, government and home addresses
(city, state, zip code, zip code extension), home telephone number,
work telephone number, alternate telephone number (e.g., pager,
cellular phone), work shift, email addresses, office code, office name,
gender and other employee attributes, date of birth, place of birth,
and related personnel security clearance information, emergency team
assignment and emergency team location.
Authority for maintenance of the system:
5 U.S.C. 301, Executive Order 12656, section 201 and part 15,
Executive Order 12472, Presidential Decision Directive 67.
Purposes(s):
The purpose of this system of records is to support the development
of and maintain a continuity of operations plans (COOP) for the
Department and its component bureaus. COOP activities involve ensuring
the continuity of minimum essential Department of the Treasury
functions through plans and procedures governing succession to office
and the emergency delegation of authority (where permissible). Vital
records and critical information pertaining to all current employees,
contractors, and Treasury Emergency Executive Reservists will be
gathered and stored in an emergency employee locator system. This data
will be used for alert and notification purposes, determining team and
task assignments, developing and maintaining an emergency contact
system for general emergency preparedness programs and specific
situations.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local, or foreign agencies, or other public authority responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose pertinent information to the Department of Justice for
the purpose of litigating an action or seeking legal advice;
(3) Disclose information to the Federal Emergency Management Agency
(FEMA) or other agency with national security and emergency
preparedness responsibilities in order to carry out continuity of
government activities;
(4) Disclose information to a Federal, State, local, or other
public authority maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's, bureau's, or authority's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit;
(5) Disclose information in a proceeding before a court,
adjudicative body, or other administrative body before which the
Department of the Treasury (agency) is authorized to appear when: (a)
The agency, or (b) any employee of the agency in his or her official
capacity, or (c) any employee of the agency in his or her individual
capacity where the Department of Justice or the agency has agreed to
represent the employee; or (d) the United States, when the agency
determines that litigation is likely to affect the agency, is a party
to litigation or has an interest in such litigation, and the use of
such records by the agency is deemed to be relevant and necessary to
the litigation or administrative proceeding and not otherwise
privileged;
(6) Disclose information to a Congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains;
(7) Disclose information to a contractor for the purpose of
processing administrative records and/or compiling, organizing,
analyzing, programming, or otherwise refining records subject to the
same limitations applicable to U.S. Department of the Treasury officers
and employees under the Privacy Act;
(8) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations or in connection with criminal
law proceedings or in response to a court order where relevant or
potentially relevant to a proceeding;
(9) Disclose information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114, the Merit Systems Protection Board,
arbitrators, the Federal Labor Relations Authority, and other parties
responsible for the administration of the Federal labor management
program for the purpose of processing any corrective actions or
grievances, or conducting administrative hearings or appeals, or if
needed in the performance of other authorized duties;
(10) Disclose information to a telecommunications company providing
telecommunications support to permit servicing the account;
(11) Disclose information to representatives of the General
Services Administration (GSA) or the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904 and 2906; and
[[Page 54437]]
(12) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in hardcopy and electronic media.
Retrievability:
Records can be retrieved by name, or by the categories listed above
under ``Categories of records in the system.''
Safeguards:
Protection and control of any sensitive but unclassified (SBU)
records are in accordance with TD P 71-10, Department of the Treasury
Security Manual. The files and magnetic media are secured in locked
rooms. Access to the records is available only to employees responsible
for the management of the system and/or employees of program offices
who have a need for such information and have been subject to a
background check and/or have a security clearance.
Retention and disposal:
Records are retained and disposed of in accordance with the
appropriate National Archives and Records Administration General
Records Schedules.
System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices: Director, Office of Security, Department of the Treasury,
Washington, DC 20220.
The system managers for the Treasury components are:
(1) a. DO: Director of Security, 1500 Pennsylvania Avenue, NW.,
Washington, DC 20220.
b. OIG: Personnel Officer, 740 15th St., NW., Suite 510,
Washington, DC 20220.
c. TIGTA: Special Agent in Charge (Internal Affairs Division), 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: Director of
Security and Emergency Preparedness 1310 G St., NW., Washington, DC
20220.
(3) OCC: Director, Administrative Services Division, 250 E Street,
SW., Washington, DC 20219.
(4) BEP: Director of Security, 14th & C Streets, NW., Room 510A,
Washington, DC 20228.
(5) FMS: Director, Administrative Programs Division, 3700 East West
Highway, Hyattsville, MD 20782.
(6) IRS: Director, Security Standards and Evaluation, 5000 Ellin
Road, Lanham, MD 20706.
(7) BPD: Director, Division of Security and Emergency Preparedness,
Avery Street Building, 320 Avery Street, Parkersburg, WV 26101.
(8) Mint: Associate Director for Protection, 801 9th Street, NW.,
8th Floor, Washington, DC 20220.
(9) OTS: Director of Security, 1700 G Street, NW., Washington, DC
20552.
(10) FinCEN: Director, P. O. Box 39, Vienna, VA 22183-0039.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
See ``Notification procedures'' above.
Contesting Record procedures:
See ``Notification procedures'' above.
Record source categories:
Information is obtained from current Treasury employees,
contractors, Treasury Emergency Executive Reservists, and Management.
Exemptions claimed for the system:
None.
TREASURY .009
System name:
Treasury Financial Management Systems--Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Ave., NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury components and their associated field offices are:
(1) Departmental Offices (DO):
a. Office of Financial Management, Attn: Met Sq. Bldg., 6th Fl.,
1500 Pennsylvania Avenue, NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L. Street, NW., Washington, DC 20036.
e. Community Development Financial Institutions Fund (CDFI): 601
13th Street, NW., Suite 200 South, Washington, DC 20005.
f. Federal Financing Bank (FFB): 1500 Pennsylvania Avenue, NW.,
South Court One, Washington, DC 20220.
g. Office of International Affairs (IA): 1500 Pennsylvania Avenue,
NW., Room 5441D, Washington, DC 20220.
h. Treasury Forfeiture Fund: 740 15th Street, NW., Suite 700,
Washington, DC 20220.
i. Treasury Franchise Fund: Avery Street Building, 320 Avery
Street, Parkersburg, WV 26101.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
NW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV 26101.
(10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
Categories of individuals covered by the system:
(1) Current and former Treasury employees, non-Treasury personnel
on detail to the Department, current and former vendors, all debtors
including employees or former employees; (2) persons paying for goods
or services, returning overpayment or otherwise delivering cash; (3)
individuals, private institutions and business entities who are
currently doing business with, or who have previously conducted
[[Page 54438]]
business with the Department of the Treasury to provide various goods
and services; (4) individuals who are now or were previously involved
in tort claims with Treasury; (5) individuals who are now or have
previously been involved in payments (accounts receivable/revenue) with
Treasury; and (6) individuals who have been recipients of awards. Only
records reflecting personal information are subject to the Privacy Act.
The system also contains records concerning corporations, other
business entities, and organizations whose records are not subject to
the Privacy Act.
Categories of records in the system:
The financial systems used by the Treasury components to collect,
maintain and disseminate information include the following types of
records: Routine billing, payment, property accountability, and travel
information used in accounting and financial processing; administrative
claims by employees for lost or damaged property; administrative
accounting documents, such as relocation documents, purchase orders,
vendor invoices, checks, reimbursement documents, transaction amounts,
goods and services descriptions, returned overpayments, or otherwise
delivering cash, reasons for payment and debt, travel-related
documents, training records, uniform allowances, payroll information,
etc., which reflect amount owed by or to an individual for payments to
or receipt from business firms, private citizens and or institutions.
Typically, these documents include the individual's name, social
security number, address, and taxpayer identification number. Records
in the system also include employment data, payroll data, position and
pay data.
Authority for maintenance of the system:
31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et
seq., 5 U.S.C. 4111(b), Pub. L. 97-365, 26 U.S.C. 6103(m)(2), 5 U.S.C.
5514, 31 U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 5 U.S.C. 4101 et
seq., 41 CFR parts 301-304, EO 11348, and Treasury Order 140-01.
Purpose(s):
The Treasury Integrated Financial Management and Revenue System is
to account for and control appropriated resources; maintain accounting
and financial information associated with the normal operations of
government organizations such as billing and follow-up, for paying
creditors, to account for goods and services provided and received, to
account for monies paid and received, process travel authorizations and
claims, process training claims, and process employee claims for lost
or damaged property. The records management and statistical analysis
subsystems provide a data source for the production of reports,
statistical surveys, documentation and studies required for integrated
internal management reporting of costs associated with the Department's
operation.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information:
(1) To appropriate Federal, State, local, or foreign agencies, or
other public authority responsible for investigating or prosecuting the
violations of or for enforcing or implementing a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) To the Department of Justice when seeking legal advice, or when
(a) the agency or (b) any component thereof, or (c) any employee of the
agency in his or her official capacity, or (d) any employee of the
agency in his or her individual capacity where the Department of
Justice has agreed to represent the employee, or (e) the United States,
where the agency determines that litigation is likely to affect the
agency or any of its components, is a party to litigation or has an
interest in such litigation, and the use of such records by the
Department of Justice is deemed by the agency to be relevant and
necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency
collected the records;
(3) To a Federal, State, local, or other public authority
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's, bureau's, or
authority's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit;
(4) In a proceeding before a court, adjudicative body, or other
administrative body before which the agency is authorized to appear
when: (a) The agency, or (b) or any component thereof, or (c) any
employee of the agency in his or her official capacity, or (d) any
employee of the agency in his or her individual capacity where the
Department of Justice or the agency has agreed to represent the
employee; or (e) the United States, when the agency determines that
litigation is likely to affect the agency, is a party to litigation or
has an interest in such litigation, and the use of such records by the
agency is deemed to be relevant and necessary to the litigation or
administrative proceeding and not otherwise privileged;
(5) To a Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) To the news media in accordance with guidelines contained in 28
CFR 50.2 which pertain to an agency's functions relating to civil and
criminal proceedings;
(7) To third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation;
(8) To a public or professional licensing organization when such
information indicates, either by itself or in combination with other
information, a violation or potential violation of professional
standards, or reflects on the moral, educational, or professional
qualifications of an individual who is licensed or who is seeking to
become licensed;
(9) To a contractor for the purpose of compiling, organizing,
analyzing, programming, processing, or otherwise refining records
subject to the same limitations applicable to U.S. Department of the
Treasury officers and employees under the Privacy Act;
(10) To a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations or in connection with criminal law proceedings
or in response to a court order;
(11) Through a computer matching program, information on
individuals owing debts to the Department of the Treasury, or any of
its components, to other Federal agencies for the purpose of
determining whether the debtor is a Federal employee or retiree
receiving payments which may be used to collect the debt through
administrative or salary offset;
(12) To other Federal agencies to effect salary or administrative
offset for the purpose of collecting debts, except that addresses
obtained from the IRS shall not be disclosed to other agencies;
(13) To disclose information to a consumer reporting agency,
including
[[Page 54439]]
mailing addresses obtained from the Internal Revenue Service, to obtain
credit reports;
(14) To a debt collection agency, including mailing addresses
obtained from the Internal Revenue Service, for debt collection
services;
(15) To unions recognized as exclusive bargaining representatives
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the
Merit Systems Protection Board, arbitrators, the Federal Labor
Relations Authority, and other parties responsible for the
administration of the Federal labor-management program for the purpose
of processing any corrective actions, or grievances, or conducting
administrative hearings or appeals, or if needed in the performance of
other authorized duties;
(16) To a public or professional auditing organization for the
purpose of conducting financial audit and/or compliance audits;
(17) To a student participating in a Treasury student volunteer
program, where such disclosure is necessary to support program
functions of Treasury, and
(18) To insurance companies or other appropriate third parties,
including common carriers and warehousemen, in the course of settling
an employee's claim for lost or damaged property filed with the
Department.
(19) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Disclosure to consumer reporting agencies:
Disclosures made pursuant to 5 U.S.C. 552a(b)(12): Debt information
concerning a government claim against an individual may be furnished in
accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt
Collection Act of 1982 (Pub. L. 97-365) to consumer reporting agencies
to encourage repayment of an overdue debt.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper, microform and electronic media.
Retrievability:
Name, social security number, vendor ID number, and document number
(travel form, training form, purchase order, check, invoice, etc.).
Safeguards:
Protection and control of sensitive but unclassified (SBU) records
in this system is in accordance with TD P 71-10, Department of the
Treasury Security Manual, and any supplemental guidance issued by
individual components.
Retention and disposal:
Record maintenance and disposal is in accordance with National
Archives and Records Administration retention schedules, and any
supplemental guidance issued by individual components.
System manager(s) and address:
(1) DO: a. Director, Financial Management Division, 1500
Pennsylvania Avenue, NW., Attn: 1310 G Street, 2nd floor, Washington,
DC 20220.
b. OIG: Assistant Inspector General for Management, 740 15th St.,
NW., Suite 510, Washington, DC 20220.
c. TIGTA: Director, Finance and Accountability, 1125 15th Street,
NW., Suite 700A, Washington, DC 20005.
d. SIGTARP: Chief Financial Officer, 1801 L Street, NW.,
Washington, DC 20036.
e. CDFI Fund: Deputy Director for Management/CFO, 601 13th Street,
NW., Suite 200 South, Washington, DC 20005.
f. FFB: Chief Financial Officer, 1500 Pennsylvania Avenue, NW.,
South Court One, Washington, DC 20220.
g. IA: Deputy Senior Director, Business Operations, 1500
Pennsylvania Avenue, NW., Room 5127A, Washington, DC 20220.
h. Treasury Forfeiture Fund: Assistant Director for Financial
Management/CFO, 740 15th Street, NW., Suite 700, Washington, DC 20220.
i. Treasury Franchise Fund: Director, Division of Franchise
Services, Bureau of the Public Debt, 320 Avery Street, Parkersburg, WV
26101.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW.,
Washington, DC 20220.
(3) IRS: Chief Financial Officer, Internal Revenue Service, 1111
Constitution Avenue, NW., Room 3013, Washington, DC 20224.
(4) BPD: Director, Division of Financial Management, Bureau of
Public Debt, Avery Street Building, 320 Avery Street, Parkersburg, WV.
(5) OCC: Chief Financial Officer, Comptroller of the Currency, 250
E Street, SW., Washington, DC 20219.
(6) BEP: Chief Financial Officer, Bureau of Engraving and Printing,
14th and C Streets, NW., Room 113M, Washington, DC 20228.
(7) FMS: Chief Financial Officer, Financial Management Service,
3700 East West Highway, Room 106A, Hyattsville, MD 20782.
(8) Mint: Chief Financial Officer, United States Mint, 801 9th
Street, NW., 7th Floor, Washington, DC 20220.
(9) OTS: Deputy Chief Financial Officer, 1700 G Street, NW., Third
Floor, Washington, DC 20552.
(10) FinCEN: Director, P. O. Box 39, Vienna, VA 22183-0039.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
See ``Notification procedure'' above.
Contesting Record procedures:
See ``Notification procedure'' above.
Record source categories: >Individuals, private firms, other government
agencies, contractors, documents submitted to or received from a
budget, accounting, travel, training or other office maintaining the
records in the performance of their duties.
Exemptions claimed for the system:
None.
TREASURY .010
System name:
Telephone Call Detail Records-Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Ave., NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury components and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
[[Page 54440]]
b. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th St., NW., Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 250 E Street,
NW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Crimes Enforcement Network (FinCEN): Vienna, Virginia
22182.
(6) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(7) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(8) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
(9) Bureau of the Public Debt (BPD): 200 Third Street, Parkersburg,
WV 26101.
(10) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
Categories of individuals covered by the system:
Individuals (generally agency employees and contractor personnel)
who make local and/or long distance calls, individuals who received
telephone calls placed from or charged to agency telephones.
Categories of records in the system:
Records relating to the use of Department telephones to place local
and/or long distance calls, whether through the Federal
Telecommunications System (FTS), commercial systems, or similar
systems; including voice, data, and videoconference usage; telephone
calling card numbers assigned to employees; records of any charges
billed to Department telephones; records relating to location of
Department telephones; and the results of administrative inquiries to
determine responsibility for the placement of specific local or long
distance calls. Telephone calls made to any Treasury Office of
Inspector General Hotline numbers are excluded from the records
maintained in this system pursuant to the provisions of 5 U.S.C.,
Appendix 3, Section 7(b) (Inspector General Act of 1978).
Authority for maintenance of the system:
12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR
201-21.6.
Purpose(s):
The Department, in accordance with 41 CFR 201-21.6, Use of
Government Telephone Systems, established the Telephone Call Detail
program to enable it to analyze call detail information for verifying
call usage, to determine responsibility for placement of specific long
distance calls, and for detecting possible abuse of the government-
provided long distance network.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records and information from these records may be disclosed:
(1) To representatives of the General Services Administration or
the National Archives and Records Administration who are conducting
records management inspections under authority of 44 U.S.C. 2904 and
2906;
(2) To employees or contractors of the agency to determine
individual responsibility for telephone calls;
(3) To appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing a statute, rule, regulation, order, or
license, or where the disclosing agency becomes aware of an indication
of a violation or potential violation of civil or criminal law or
regulation;
(4) To a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a court order, or in connection
with criminal law proceedings where relevant and necessary;
(5) To a telecommunications company providing telecommunication
support to permit servicing the account;
(6) To another Federal agency to effect an interagency salary
offset, or an interagency administrative offset, or to a debt
collection agency for debt collection services. Mailing addresses
acquired from the Internal Revenue Service may be released to debt
collection agencies for collection services, but shall not be disclosed
to other government agencies;
(7) To the Department of Justice for the purpose of litigating an
action or seeking legal advice;
(8) In a proceeding before a court, adjudicative body, or other
administrative body, before which the agency is authorized to appear
when: (a) The agency, or (b) any employee of the agency in his or her
official capacity, or (c) any employee of the agency in his or her
individual capacity where the Department of Justice has agreed to
represent the employee; or (d) the United States, when the agency
determines that litigation is likely to affect the agency, is a party
to the litigation or has an interest in such litigation, and the use of
such records by the agency is deemed relevant and necessary to the
litigation or administrative proceeding and not otherwise privileged;
(9) To a congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(10) To unions recognized as exclusive bargaining representatives
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the
Merit Systems Protection Board, arbitrators, the Federal Labor
Relations Authority, and other parties responsible for the
administration of the Federal labor-management program for the purpose
of processing any corrective actions or grievances or conducting
administrative hearings or appeals or if needed in the performance of
other authorized duties;
(11) To the Defense Manpower Data Center (DMDC), Department of
Defense, the U.S. Postal Service, and other Federal agencies through
authorized computer matching programs to identify and locate
individuals who are delinquent in their repayment of debts owed to the
Department, or one of its components, in order to collect a debt
through salary or administrative offsets;
(12) In response to a Federal agency's request made in connection
with the hiring or retention of an individual, issuance of a security
clearance, license, contract, grant, or other benefit by the requesting
agency, but only to the extent that the information disclosed is
relevant and necessary to the requesting agency's decision on the
matter.
(13) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
[[Page 54441]]
confirmed compromise and prevent, minimize, or remedy such harm.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 522a(b)(12): Disclosures may be
made from this system to ``consumer reporting agencies'' as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims
Collections Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Microform, electronic media, and/or hard copy media.
Retrievability:
Records may be retrieved by: Individual name; component
headquarters and field offices; by originating or terminating telephone
number; telephone calling card numbers; time of day; identification
number, or assigned telephone number.
Safeguards:
Protection and control of any sensitive but unclassified (SBU)
records are in accordance with TD P 71-10, Department of the Treasury
Security Manual, and any supplemental guidance issued by individual
components.
Retention and disposal:
Records are maintained in accordance with National Archives and
Records Administration General Records Schedule 3. Hard copy and
microform media disposed by shredding or incineration. Electronic media
erased electronically.
System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices--Director, Customer Services Infrastructure and Operations,
Department of the Treasury, Room 2150, 1425 New York Avenue, NW.,
Washington, DC 20220. The system managers for the Treasury components
are:
(1) a. DO: Chief, Telecommunications Branch, Automated Systems
Division, Room 1121, 1500 Pennsylvania Avenue, NW., Washington, DC
20220.
b. TIGTA: Director, Human Capital and Support Services, 1125 15th
St., NW., Suite 700A, Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW.,
Washington, DC 20220.
(3) OCC: Associate Director, Telecommunications, Systems Support
Division, Office of the Comptroller of the Currency, 835 Brightseat
Road, Landover, MD 20785.
(4) BEP: Deputy Associate Director (Chief Information Officer),
Office of Information Systems, Bureau of Engraving and Printing, Room
104-24M, 14th and C Street, SW., Washington, DC 20228.
(5) FMS: Director, Platform Engineering Division, 3700 East West
Highway, Hyattsville, MD 20782.
(6) IRS: Official prescribing policies and practices: National
Director, Operations and Customer Support, Internal Revenue Service,
1111 Constitution Avenue, NW., Washington, DC 20224. Office maintaining
the system: Director, Detroit Computing Center, (DCC), 1300 John C.
Lodge Drive, Detroit, MI 48226.
(7) Mint: Assistant Director for Information Technology, 801 9th
Street, NW., Washington, DC 20220.
(8) BPD: Official prescribing policies and practices: Assistant
Commissioner (Office of Information Technology), 200 Third Street,
Parkersburg, WV 26106-1328. Office maintaining the system: Division of
Communication, 200 Third Street, Parkersburg, WV 26106-1328.
(9) OTS: Director, Network/Telecommunications Operations, 1700 G
Street, NW., 2nd Floor, Washington, DC 20552.
(10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Record Access procedures:
Individuals seeking notification and access to any record contained
in this system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.
Contesting Record procedures:
See ``Notification procedure'' above.
Record source categories:
Telephone assignment records, call detail listings, results of
administrative inquiries to individual employees, contractors or
offices relating to assignment of responsibility for placement of
specific long distance or local calls.
Exemptions claimed for the system:
None.
TREASURY .011
System name:
Treasury Safety and Health Information Management System (SHIMS)--
Treasury.
System location:
Department of the Treasury, 1500 Pennsylvania Ave., NW.,
Washington, DC 20220. Other locations at which the system is maintained
by Treasury components and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street, NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street, NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street, NW., Washington, DC 20036.
e. Community Development Financial Institutions Fund (CDFI): 601
13th Street, NW., Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St.,
NW., Washington, DC 20220.
(3) Office of the Comptroller of the currency (OCC): 250 E Street,
SW., Washington, DC 20219-0001.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW.,
Washington, DC 20228.
(5) Financial Management Service (FMS): 401 14th Street, SW.,
Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street, NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): 200 Third Street, Parkersburg,
WV 26101, and Avery Street Building, 320 Avery Street, Parkersburg, WV
26101.
(9) Office of Thrift Supervision (OTS): 1700 G Street, NW.,
Washington, DC 20552.
(10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
Categories of individuals covered by the system:
Current and past Treasury employees and contractors who are injured
on Department of the Treasury property or while in the performance of
their duties offsite. Members of the public who are injured on
Department of the Treasury
[[Page 54442]]
property are also included in the system.
Categories of records in the system:
Records in this system pertain to medical injuries and occupational
illnesses of employees which include social security numbers, full
names, job titles, government and home addresses (city, state, zip
code), home telephone numbers, work telephone numbers, work shifts,
location codes, and gender. Mishap information on environmental
incidents, vehicle accidents, property losses and tort claims will be
included also. In addition, there will be records such as results of
investigations, corrective actions, supervisory information, safety
representatives names, data as to chemicals used, processes affected,
causes of losses, etc. Records relating to contractors include full
name, job title, work addresses (city, state, zip code), work telephone
number, location codes, and gender. Records pertaining to a member of
the public include full name, home address (city, state, zip code),
home telephone number, location codes and gender. (Official
compensation claim file, maintained by the Department of Labor's Office
of Workers' Compensation Programs (OWCP) is part of that agency's
system of records and not covered by this notice.)
Authority for maintenance of the system:
5 U.S.C. 301, Executive Order 12196, section 1-2.
Purpose(s):
This system of records supports the development and maintenance of
a Treasury-wide incident tracking and reporting system and will make it
possible to streamline a cumbersome paper process. Current web
technology will be employed and facilitate obtaining real-time data and
reports related to injuries and illnesses. As an enterprise system for
the Department and its component bureaus, incidents analyses can be
performed instantly to affect a more immediate implementation of
corrective actions and to prevent future occurrences. Information
pertaining to past and all current employees and contractors injured on
Treasury property or while in the performance of their duties offsite,
as well as members of the public injured while on Federal property,
will be gathered and stored in SIMIS. This data will be used for
analytical purposes such as trend analysis, and the forecasting/
projecting of incidents. The data will be used to generate graphical
reports resulting from the analyses.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local, or foreign agencies, or other public authority responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose pertinent information to the Department of Justice for
the purpose of litigating an action or seeking legal advice;
(3) Disclose information to the Office of Workers' Compensation
Programs, Department of Labor, which is responsible for the
administration of the Federal Employees' Worker Compensation Act
(FECA);
(4) Disclose information to a Federal, State, local, or other
public authority maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's, bureau's, or authority's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit;
(5) Disclose information in a proceeding before a court,
adjudicative body, or other administrative body before which the
Department of the Treasury (agency) is authorized to appear when: (a)
The agency, or (b) any employee of the agency in his or her official
capacity, or (c) any employee of the agency in his or her individual
capacity where the Department of Justice or the agency has agreed to
represent the employee; or (d) the United States, when the agency
determines that litigation is likely to affect the agency, is a party
to litigation or has an interest in such litigation, and the use of
such records by the agency is deemed to be relevant and necessary to
the litigation or administrative proceeding and not otherwise
privileged;
(6) Disclose information to a congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains;
(7) Disclose information to a contractor for the purpose of
processing administrative records and/or compiling, organizing,
analyzing, programming, or otherwise refining records subject to the
same limitations applicable to U.S. Department of the Treasury officers
and employees under the Privacy Act;
(8) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations or in connection with criminal
law proceedings or in response to a court order where relevant or
potentially relevant to a proceeding;
(9) Disclose information to unions recognized as exclusive
bargaining representatives under 5 U.S.C. chapter 71, arbitrators, and
other parties responsible for the administration of the Federal labor-
management program if needed in the performance of their authorized
duties;
(10) Disclose information to the Equal Employment Opportunity
Commission, Merit Systems Protection Board, arbitrators, the Federal
Labor Relations Authority, and other parties responsible for the
administration of the Federal labor management program for the purpose
of processing any corrective actions or grievances or conducting
administrative hearings or appeals, or if needed in the performance of
other authorized duties;
(11) Disclose information to a Federal, State, or local public
health service agency as required by applicable law, concerning
individuals who have contracted or who have been exposed to certain
communicable diseases or conditions. Such information is used to
prevent further outbreak of the disease or condition;
(12) Disclose information to representatives of the General
Services Administration (GSA) or the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904 and 2906.
(13) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
[[Page 54443]]
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in hardcopy and electronic media.
Retrievability:
Records can be retrieved by name, or by categories listed above
under ``Categories of records in the system.''
Safeguards:
Protection and control of any sensitive but unclassified (SBU)
records are in accordance with TD P 7110, Department of the Treasury
Security Manual. The hardcopy files and electronic media are secured in
locked rooms. Access to the records is available only to employees
responsible for the management of the system and/or employees of
program offices who have a need for such information and have been
subject to a background check and/or security clearance.
Retention and disposal:
Records are retained and disposed of in accordance with the
appropriate National Archives and Records Administration General
Records Schedule No. 1.
System manager(s) and address:
Department of the Treasury official prescribing policies and
practices: SHIMS Program Manager, Office of Environment, Safety, and
Health, Department of the Treasury, Washington, DC 20220. The system
managers for the Treasury components are:
(1) DO: a. Program Manager, Office of Environment, Safety, and
Health, Room 6000 Annex, 1500 Pennsylvania Ave., NW., Washington, DC
20220.
b. OIG: Safety and Occupational Health Manager, 740 15th Street,
NW., Washington, DC 20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street, NW., Suite 700A, Washington, DC 20005.
d. CDFI: Safety and Occupational Health Manager, 601 13th Street,
NW., Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW.,
Washington, DC 20220.
(3) OCC: Safety and Occupational Health Manager, 250 E Street, SW.,
Washington, DC 20219-0001.
(4) BEP: Safety and Occupational Health Manager, 14th & C Streets,
SW., Washington, DC 20228.
(5) FMS: Safety and Occupational Health Manager, PG 3700 East-West
Highway, Hyattsville, MD 20782.
(6) IRS: Safety and Occupational Health Manager, 1111 Constitution
Avenue, NW., Washington, DC 20224.
(7) MINT: Safety and Occupational Health Manager, 801 9th Street,
NW., Washington, DC 20220.
(8) BPD: Administrative Support Branch Manager, 200 Third Street,
Parkersburg, WV 26101, and Avery Street Building, 320 Avery Street,
Parkersburg, WV 26101.
(9) OTS: Director, Facilities Management, 1700 G Street, NW.,
Washington, DC 20552.
(10) FinCEN: Safety and Occupational Health Manager, P.O. Box 39,
Vienna, VA 22183-0039.
Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices,
A-L.
Record access procedures:
See ``Notification procedures'' above.
Contesting record procedures:
See ``Notification procedures'' above.
Record source categories:
Information is obtained from current Treasury employees,
contractors, members of the public, witnesses, medical providers, and
relevant industry experts.
Exemptions claimed for the system:
None.
TREASURY .012
System Name:
Fiscal Service Public Key Infrastructure--Treasury.
System Location:
The system of records is located at:
(1) The Bureau of the Public Debt (BPD), U.S. Department of the
Treasury, in Parkersburg, WV, and,
(2) The Financial Management Service (FMS), U.S. Department of the
Treasury, Washington, DC, and Hyattsville, MD. The system managers
maintain the system location of these records.
Categories of Individuals Covered By the System:
Digital certificates may be issued to any of the following
individuals: A Federal agency certifying officer who authorizes
vouchers for payment; Federal employees who approve the grantees'
accounts; an individual authorized by a state or grantee organization
to conduct business with the Fiscal Service; employees of the Fiscal
Service; fiscal agents; and contractors.
Categories of Records in the System:
The system contains information needed to establish accountability
and audit control of digital certificates. It also contains records
that are needed to authorize an individual's access to a Treasury
network. Depending on the service(s) requested by the customer,
information may also include:
Personal identifiers--name, including previous name used, and
aliases; organization, employer name and address; Social Security
number, Tax Identification Number; physical and electronic addresses;
telephone, fax, and pager numbers; bank account information (name,
type, account number, routing/transit number); Federal-issued
photograph ID; driver's license information or state ID information
(number, state, and expiration date); military ID information (number,
branch, expiration date); or passport/visa information (number,
expiration date, and issuing country).
Authentication aids--personal identification number, password,
account number, shared-secret identifier, digitized signature, other
unique identifier.
The system contains records on public key data related to the
customer, including the creation, renewal, replacement or revocation of
digital certificates, including evidence provided by applicants for
proof of identity and authority, sources used to verify an applicant's
identity and authority, and the certificates issued, denied and
revoked, including reasons for denial and revocation.
Authority for Maintenance of the System:
5 U.S.C. 301, 31 U.S.C. 321, and the Government Paperwork
Elimination Act, Pub. L. 105-277.
Purposes:
We are establishing the Fiscal Service Public Key Infrastructure
System to:
(1) Use electronic transactions and authentication techniques in
accordance with the Government Paperwork Elimination Act;
(2) Facilitate transactions involving the transfer of information,
the transfer of funds, or where parties commit to actions or contracts
that may give rise to financial or legal liability, where the
information is protected under the Privacy Act of 1974, as amended;
[[Page 54444]]
(3) Maintain an electronic system to facilitate secure, on-line
communication between Federal automated systems, and between Federal
employees or contractors, by using digital signature technologies to
authenticate and verify identity;
(4) Provide mechanisms for non-repudiation of personal
identification and access to Treasury systems including, but not
limited to SPS and ASAP; and
(5) Maintain records relating to the issuance of digital
certificates utilizing public key cryptography to employees and
contractors for purpose of the transmission of sensitive electronic
material that requires protection.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be disclosed to:
(1) Congressional offices in response to an inquiry made at the
request of the individual to whom the record pertains;
(2) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing a statute, rule, regulation, order, or
license, where the disclosing agency becomes aware of a potential
violation of civil or criminal law or regulation;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations or in connection with criminal law proceedings or in
response to a court order;
(4) A Federal, State, local or other public authority maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's, bureau's, or authority's, hiring
or retention of an individual, or issuance of a security clearance,
license, contract, grant or other benefit;
(5) Agents or contractors who have been engaged to assist the
Department in the performance of a service related to this system of
records and who need to have access to the records in order to perform
the activity;
(6) The Department of Justice when seeking legal advice or when (a)
the Department of the Treasury or (b) the disclosing agency, or (c) any
employee of the disclosing agency in his or her official capacity, or
(d) any employee of the agency in his or her individual capacity where
the Department of Justice has agreed to represent the employee, or (e)
the United States, where the disclosing agency determines that
litigation is likely to affect the disclosing agency, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice is deemed by the agency to be
relevant and necessary to the litigation; and
(7) Representatives of the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904 and 2906.
(8) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are maintained on electronic media, multiple client-server
platforms that are backed-up to magnetic tape or other storage media,
and/or hard copy.
Retrievability:
Records may be retrieved by name, alias name, Social Security
number, Tax Identification Number, account number, or other unique
identifier.
Safeguards:
These records are maintained in controlled access areas.
Identification cards are verified to ensure that only authorized
personnel are present. Electronic records are protected by restricted
access procedures, including the use of passwords and sign-on protocols
which are periodically changed. Only employees whose official duties
require access are allowed to view, administer, and control these
records. Copies of records maintained on computer have the same limited
access as paper records.
Retention and Disposal:
Records are maintained in accordance with National Archives and
Records Administration retention schedules. Paper and microform records
ready for disposal are destroyed by shredding or maceration. Records in
electronic media are electronically erased using accepted techniques.
System Managers and Addresses:
(1) Assistant Commissioner, Office of Information Technology,
Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26101,
and,
(2) Assistant Commissioner, Information Resources, and Chief
Information Officer, Financial Management Service, 3700 East West
Highway, Hyattsville, MD 20782.
Notification Procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C:
Appendix I for records within the custody of the Bureau of the
Public Debt, and,
Appendix G for records within the custody of the Financial
Management Service.
Record Access Procedures:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
The information contained in this system is provided by or verified
by the subject individual of the record, as well as Federal and non-
Federal sources such as private employers.
Exemptions Claimed For The System:
None.
[FR Doc. 2010-22140 Filed 9-3-10; 8:45 am]
BILLING CODE 4811-33-P