[Federal Register Volume 75, Number 189 (Thursday, September 30, 2010)]
[Notices]
[Pages 60437-60438]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-24474]
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DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID: USAF-2010-0023]
Privacy Act of 1974; System of Records
AGENCY: Department of Defense (DoD).
ACTION: Notice to add a system of records.
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SUMMARY: The Department of the Air Force is proposing to add a system
of records notice in its existing inventory of records systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on November 1, 2010,
unless comments are received that would result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, Room 3C843
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, 703-696-6488.
SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the Department of the Air Force Privacy Office, Air Force Privacy
Act Office, Office of Warfighting Integration and Chief Information
officer, ATTN: SAF/XCPPI, 1800 Air Force Pentagon, Washington DC 20330-
1800.
The proposed systems report, as required by 5 U.S.C. 552a(r) of the
Privacy Act, were submitted on September 17, 2010, to the House
Committee on Oversight and Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget pursuant to paragraph 4c of Appendix I to Office
of Management and Budget Circular No. A-130, ``Federal Agency
Responsibilities for Maintaining Records About Individuals,'' dated
February 8, 1996, (February 20, 1996; 61 FR 6427).
Dated: September 24, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F065 AF FMP B
System name:
Customer Relationship Management.
System location:
Equinix Elk Grove Village IBX Center, 1945 Lunt Avenue, Elk Grove
Village, IL 60007-5603; and 2700 Doolittle Drive, Ellsworth Air Force
Base, SD 57706-4854.
Categories of individuals covered by the system:
Current Air Force military personnel; Active Duty, Reserve, Air
National Guard, retirees, and their dependents.
Categories of records in the system:
Information collected consists of full name, Service Number, Social
Security Number (SSN), date of birth, rank, date of rank, Active
Federal Service date, projected rank, duty e-mail, organization name,
base name, employment information, full resident address to include
city, state, and country, and phone number.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 8032, The Air
Staff, general duties; DoD 7000.14R, Volume 7A, Military Pay Policy and
Procedures--Active Duty and Reserve Pay; 37 U.S.C. 404, Travel and
transportation allowances: general; The Joint Federal Travel
Regulations, Volume 1, Uniformed Service Members; The Joint Travel
Regulations, Volume 2, DoD Civilian Personnel; DoD Directive 5154.29,
DoD Pay and Allowances Policy and Procedures; DoD Financial Management
Regulation (DoDFMR) 7000.14-R, Volume 9; Travel Policy and Procedures;
Air Force Instruction 65-114, Travel-Policy and Procedures for
Financial Services Offices and Finance Offices-Reserve Component; Air
Force Manual 65-116 V2, Defense Joint Military Pay System (DJMS) Unit
Procedures Excluding FSO; and E.O. 9397 (SSN), as amended.
Purpose:
The purpose of the Customer Relationship Management system is to
support Air Force members and their dependents' queries about the
status and disposition of certain pay and travel expense reimbursement
transactions being processed by the U.S. Air Force Financial Services
Center (AFFSC).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Air Force's compilation of systems of records notices also apply to
this system.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
By individual's name, Social Security Number (SSN), and/or Service
Number.
Safeguards:
To safeguard against unauthorized access, technical, physical and
administrative security procedures are in place. Individuals' privacy
is protected throughout the information lifecycle; the information is
collected in secure file transfers in an encrypted state and retained
in a database located at a secure facility behind a firewall. In
[[Page 60438]]
addition, Customer Relationship Management incorporates business rules
limiting access to privacy data in accordance with the roles and
responsibilities assigned to them. These rules include the enforcement
of need-to-know access controls. Further, personnel in the Air Force
Financial Services Center and those who maintain the commercial
facility are required to undergo background checks and have proper
security clearances in place for the duration of their work with the
Customer Relationship Management system.
Retention and disposal:
Accountability records documenting the issue or receipt of
accountable documents are destroyed 1 year after all entries are
cleared. Records are destroyed by erasing from electronic storage media
online and offline.
System manager(s) and address:
Director, Information Systems and Technology, SAF/FMPSA, 1602 B-
Wing Suite 327, Andrews AFB 20762-0001.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, Information Systems and Technology, SAF/FMPSA, 1602 B-
Wing Suite 327, Andrews AFB 20762-0001.
For verification purposes, individual should provide their full
name, Social Security Number (SSN), any detail, which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address requests to the Director,
Information Systems and Technology, SAF/FMPSA, 1602 B-Wing Suite 327,
Andrews AFB 20762-0001.
For verification purposes, individuals should provide their full
name, Social Security Number (SSN), any details, which may assist in
locating records, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
Contesting record procedures:
The Air Force rules for access to records, and for contesting and
appealing initial agency determinations by the individual concerned are
published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR
Part 806b, or may be obtained from the system manager.
Record source categories:
From individuals by interactive interview.
Exemptions claimed for the system:
None.
[FR Doc. 2010-24474 Filed 9-29-10; 8:45 am]
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