[Federal Register Volume 75, Number 194 (Thursday, October 7, 2010)]
[Notices]
[Pages 62149-62151]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-25408]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
-----------------------------------------------------------------------
SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
November 8, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e)).
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
[[Page 62150]]
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending:
1. Department of Agriculture, Grain Inspection, Packers, and
Stockyards Administration (N1-545-08-20, 2 items, 2 temporary items).
Records relating to the policy and guidelines of the agency's Equal
Employment Opportunity program, including records related to developing
special emphasis programs.
2. Department of the Army, Agency-wide (N1-AU-10-68, 1 item, 1
temporary item). Master files of an electronic information system used
in association with the Army Substance Abuse Program. Included are drug
and alcohol abuse testing and treatment data, patient background
information, progress reports, and counselor observations.
3. Department of the Army, Agency-wide (N1-AU-10-104, 1 item, 1
temporary item). Master files of an electronic information system used
to automate the maintenance and logistics activities of the aircraft
used in Army aviation units. Included are parts and work orders
information, maintenance and logistics reports, inspection information,
and aircraft and crew history reports.
4. Department of Commerce, Bureau of Economic Analysis (N1-375-10-
2, 6 items, 3 temporary items). Records of the Communications Division
including art work and background files for the Survey of Current
Business, as well as media advisory files. Proposed for permanent
retention are record copies of news releases and agency publications,
including Survey of Current Business.
5. Department of Health and Human Services, Administration for
Children and Families (N1-292-10-1, 1 item, 1 temporary item). Master
files of an electronic information system used to track information
regarding victims of human trafficking in order to issue certification
and eligibility letters.
6. Department of Health and Human Services, Agency for Healthcare
Research and Quality (N1-510-09-8, 1 item, 1 temporary item). Master
files of an electronic information system used to track agency
publications through the editorial process and capture bibliographic
information for printed publications.
7. Department of Health and Human Services, Agency for Healthcare
Research and Quality (N1-510-09-10, 1 item, 1 temporary item). Master
files of an electronic information system used to disseminate
information about resources relating to the adoption of health
information technology.
8. Department of Homeland Security, Federal Emergency Management
Agency (N1-311-10-2, 1 item, 1 temporary item). Informal legal opinions
that do not contain significant opinions, analysis, conclusions,
advice, or interpretations and do not pertain to significant policy-
making or major activities.
9. Department of Homeland Security, U.S. Citizenship and
Immigration Services (N1-566-10-3, 3 items, 3 temporary items).
Electronic database and paper forms used for tracking aliens' changes
of address.
10. Department of Homeland Security, U.S. Coast Guard (N1-26-08-5,
7 items, 4 temporary items). Merchant Mariner personnel files from 1968
to the present, licensing files from 1968 to the present, and master
files of an electronic information system containing licensing records
and personnel information. Proposed for permanent retention are paper
and microfilm copies of personnel jackets from 1919 to 1967, paper and
microform copies of licensing files from 1897 to 1967, and officer
licensing files index cards from 1947 to 1981.
11. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-09-07, 1 item, 1 temporary item). Master files of
an electronic information system containing immigration case
documentation and attorneys' notes.
12. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-15, 2 items, 2 temporary items). Master files of
an electronic information system containing imaged copies of electronic
data seized during an investigation, associated case information, and
reports created by computer forensics agents.
13. Department of Homeland Security, U.S. Immigration and Customs
Enforcement (N1-567-10-16, 4 items, 4 temporary items). Master files of
an electronic information system containing imaged copies of electronic
storage devices seized during an investigation. Also included are
printouts of search results and individual documents.
14. Department of Homeland Security, U.S. Secret Service (N1-87-10-
4, 2 items, 2 temporary items). Master files of an electronic
information system used to report and research counter surveillance
incident source data.
15. Department of Homeland Security, U.S. Secret Service (N1-87-10-
5, 3 items, 2 temporary items). Electronic data relating to persons of
interest for possible criminal activity that is of a routine nature.
Proposed for permanent retention is electronic data relating to persons
of interest when the data relates to unique and significant
intelligence-related matters.
16. Department of Homeland Security, U.S. Secret Service (N1-87-10-
6, 1 item, 1 temporary item). Non-investigative case files that track
the seizure and forfeiture of property.
17. Department of the Interior, Office of the Secretary (N1-48-08-
14, 1 item, 1 temporary item). Master files of an electronic
information system used to track work orders, expenses, and other
information relating to equipment and buildings.
18. Department of Justice, Bureau of Prisons (N1-129-09-3, 3 items,
2 temporary items). Master files of an electronic information system
used to notify staff in emergency situations and provide reference
copies of emergency procedures. Proposed for permanent retention are
emergency operations directives and planning reports.
19. Department of Justice, Executive Office for United States
Attorneys (N1-118-10-4, 1 item, 1 temporary item). Master files of an
electronic information system used to submit and evaluate incident
reports.
20. Department of Justice, Federal Bureau of Investigation (N1-65-
10-9, 5 items, 4 temporary items). Training records of the Laboratory
Division Evidence Response Team. Proposed for permanent retention are
crime scene files. Mission, goals, objectives, and program review files
were previously approved as permanent.
21. Department of Justice, Federal Bureau of Investigation (N1-65-
10-31, 4 items, 4 temporary items). Master files, outputs, audit logs,
and administrative records of an electronic information system used to
access intelligence and investigative data.
22. Department of Transportation, Federal Highway Administration
(N1-406-09-25, 11 items, 11 temporary
[[Page 62151]]
items). Highway safety program records of the Federal-Aid Divisions
(field offices) including pedestrian safety files; correspondence;
highway safety improvement and safety commission files; records
documenting state compliance with 23 U.S.C. 154, 159, 163, and 164;
safe school route, railroad crossing, and rural road program files; and
strategic highway safety program files.
23. Department of the Treasury, Internal Revenue Service (N1-58-10-
7, 3 items, 3 temporary items). Master files, outputs, and system
documentation of an electronic information system used to research tax
return, enforcement, and compliance data.
24. Court Services and Offender Supervision Agency, Re-Entry and
Sanction Center (N1-562-10-1, 1 item, 1 temporary item). Resident files
for offenders sentenced to life parole terms, including assessments,
education records, financial transactions, and medical, criminal, and
employment history.
Dated: October 1, 2010.
Sharon Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-25408 Filed 10-6-10; 8:45 am]
BILLING CODE 7515-01-P