[Federal Register Volume 75, Number 202 (Wednesday, October 20, 2010)]
[Notices]
[Pages 64711-64713]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-26350]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0144]
Privacy Act of 1974; System of Records
AGENCY: Defense Information Systems Agency; DoD.
ACTION: Notice to amend a system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Information Systems Agency proposes to amend a
system of records notice in its existing inventory of records systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
November 19, 2010, unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
[[Page 64712]]
Mail: Federal Docket Management System Office, Room 3C843
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Jeanette M. Weathers-Jenkins at
(703) 681-2409.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the Defense Information Systems Agency, 5600 Columbia Pike, Room
505, Falls Church, VA 22041-2705.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: October 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
KEUR.07
System Name:
Postal Directory File (February 22, 1993; 58 FR 10562).
Changes:
* * * * *
System Location:
Delete entry and replace with ``Command Support Division, EU1,
Defense Information System Agency-Europe, APO AE 09131-4103.''
* * * * *
Categories of Records in the System:
Delete entry and replace with ``Records consist of designating Mail
Clerks/supervisors (DD Form 285); change of address recorded on locator
cards (DA Form 3955), comprising a directory of individuals assigned,
en route, and/or departing given installation, showing individual's
full name, grade, current mailing address, date of assignment/
detachment, and Social Security Number (SSN).''
Authority for Maintenance of the System:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition
Technology and Logistics; DoD 4525.6-M, DoD Postal Manual; and E.O.
9397 (SSN), as amended.''
Purpose(s):
Delete entry and replace with ``Card files are maintained by the
Commander to designate individuals authorized to perform DISA-Europe
postal functions and to maintain current addresses of individuals
arriving/departing from units for the purpose of handling personal
mail. Information is used by system manager to direct mail delivery to
the proper address.''
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
DISA's compilation of systems of records notices apply to this
system.''
* * * * *
Storage:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
Retrievability:
Delete entry and replace with ``By individual's name and/or Social
Security Number (SSN).''
Safeguards:
Delete entry and replace with ``Records are maintained in a
controlled facility. Physical entry is restricted by the use of locks,
guards, and is accessible only to authorized personnel. Physical and
electronic access is restricted to designated individuals having a need
in the performance of official duties and who are properly screened and
cleared for need to know.''
Retention and Disposal:
Delete entry and replace ``Documents designating postal personnel
are destroyed two years from the termination/revocation date of
designation. Directory locator cards (DA Form 3955) are retained for 12
months after member's departure from the agency and then destroyed.''
System Manager(s) and Address:
Delete entry and replace with ``Command Support Division, EU1,
Defense Information System Agency-Europe, APO AE 09131-4103.''
Notification Procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Command Support Division, EU1, Defense
Information System Agency-Europe, APO AE 09131-4103.
Individual must provide their full name, Social Security Number
(SSN), current address, and signature to assist in locating the
records.''
Record Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Command Support Division, EU1, Defense
Information System Agency-Europe, APO AE 09131-4103.
Individual must provide their full name, Social Security Number
(SSN), current address, and signature to assist in locating the
records.''
* * * * *
KEUR.07
System Name:
Postal Directory File.
System Location:
Command Support Division, EU1, Defense Information System Agency-
Europe, APO AE 09131-4103.
Categories of Individuals Covered by the System:
All individuals currently assigned to DISA Europe and those who
departed within preceding 12 months.
Categories of Records in the System:
Records consist of designating Mail Clerks/supervisors (DD Form
285); change of address recorded on locator cards (DA Form 3955),
comprising a directory of individuals assigned, en route, and/or
departing given installation, showing individual's full name, grade,
current mailing address, date of assignment/detachment, and Social
Security Number (SSN).
Authority for Maintenance of the System:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under
Secretary of Defense for Acquisition Technology and Logistics; DoD
4525.6-
[[Page 64713]]
M, DoD Postal Manual; and E.O. 9397 (SSN), as amended.
Purpose(s):
Card files are maintained by the Commander to designate individuals
authorized to perform DISA-Europe postal functions and to maintain
current addresses of individuals arriving/departing from units for the
purpose of handling personal mail. Information is used by system
manager to direct mail delivery to the proper address.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
DISA's compilation of systems of records notices apply to this system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's name and/or Social Security Number (SSN).
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Physical and electronic access is restricted to
designated individuals having a need in the performance of official
duties and who are properly screened and cleared for need to know.
Retention and Disposal:
Documents designating postal personnel are destroyed two years from
the termination/revocation date of designation. Directory locator cards
(DA Form 3955) are retained for 12 months after member's departure from
the agency and then destroyed.
System Manager(s) and Address:
Command Support Division, EU1, Defense Information System Agency-
Europe, APO AE 09131-4103.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Command Support Division, EU1, Defense Information System
Agency-Europe, APO AE 09131-4103.
Individual must provide their full name, Social Security Number
(SSN), current address, and signature to assist in locating the
records.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Command Support Division, EU1, Defense Information System Agency-
Europe, APO AE 09131-4103.
Individual must provide their full name, Social Security Number
(SSN), current address, and signature to assist in locating the
records.
Contesting Record Procedures:
DISA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DISA
Instruction 210-225-2; 32 CFR part 316; or may be obtained from the
system manager.
Record Source Categories:
Information is provided by individuals upon initial assignment to
DISA Europe.
Exemptions Claimed for the System:
None.
[FR Doc. 2010-26350 Filed 10-19-10; 8:45 am]
BILLING CODE 5001-06-P