[Federal Register Volume 75, Number 212 (Wednesday, November 3, 2010)]
[Notices]
[Pages 67700-67703]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-27710]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID USA-2010-0023]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a system of records.
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SUMMARY: Department of the Army is altering a system of records notices
in its existing inventory of record systems subject to the Privacy Act
of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
December 3, 2010 unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following
methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, Room 3C843,
1160 Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and
[[Page 67701]]
docket number or Regulatory Information Number (RIN) for this Federal
Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any
personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Department of the Army, Privacy
Office, U.S. Army Records Management and Declassification Agency, 7701
Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905,
Mr. Leroy Jones at (703) 428-6185.
SUPPLEMENTARY INFORMATION: Department of the Army notices for systems
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the FOR FURTHER INFORMATION CONTACT address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on October 20, 2010 to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' February 20, 1996, 61 FR 6427.
Dated: October 26, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0601-270 USMEPCOM DoD
SYSTEM NAME:
U.S. Military Processing Command Integrated Resources System
(USMIRS) (February 25, 2005, 70 FR 9284).
CHANGES:
* * * * *
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ``Various personal data, such as
individual's name, Social Security Number (SSN) and unique record
identifier, Alien Registration number, date and place of birth, home
address and telephone number, results of aptitude tests, physical
examination, background screening through the use of biometric
modalities (iris, fingerprints, voice, palm, or facial) images/
templates for identification, and relevant documentation concerning
individual's acceptance/rejection for military service.''
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``10 U.S.C. 3013, Secretary of the
Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013,
Secretary of the Navy; DoD Directive 1145.2, United States Military
Entrance Processing Command; Army Regulation 601-270/Air Force
Regulation 33-7/Marine Corps Order P1100.75A, Military Entrance
Processing Station (MEPS); USMEPCOM Regulation 680-3, U.S. Military
Processing Command Integrated Resources System (USMIRS); and E.O. 9397
(SSN), as amended.''
* * * * *
RETENTION AND DISPOSAL:
Delete entry and replace with ``Each MEPS retains a copy of
reporting system source documents for each enlistee for 90 days after
shipment. For all other applicants, each MEPS retains, if applicable, a
copy of the Report of Medical Examination with supporting
documentation, the Report of Medical History, and any other reporting
source documents, for a period not to exceed 2 years. For qualification
records, enlistment, commission, and induction quotas upon completion
of initial military service obligation, for a period of 7 years (Keep
in CFA until no longer needed for conducting business, then retire to
RHA/AEA. The RHA/AEA will destroy record when the record is 7 years
old). Medical and conduct disqualification records are maintained for
25 years or up to the individual's age of 42, whichever occurs first,
after which they are destroyed. For acceptable applicants, originals or
copies of documents are filed permanently in their official personnel
file; the file is then transferred to the gaining Armed Forces. During
medical examination written information prepared by the examining
physician relating to the individual who becomes seriously ill or
injured while at a MEPS, or were found disqualified for a condition
considered dangerous to the individual's health if left untreated are
kept for 2 years.''
* * * * *
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine if
information about themselves is contained in this system of records
should address written inquiries to the Commander, U.S. Military
Entrance Processing Command, FOIA/PA Officer (J-1/MHR-MS-SS), 2834
Green Bay Road, North Chicago, IL 60064-3094.
Individual should provide their full name, Social Security Number
(SSN), and military status or other information verifiable from the
record itself.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
records about themselves contained in this system of records should
address written inquiries to the Commander, U.S. Military Entrance
Processing Command, FOIA/PA Officer (J-1/MHR-MS-SS), 2834 Green Bay
Road, North Chicago, IL 60064-3094.
Individual should provide their full name, Social Security Number
(SSN), and military status or other information verifiable from the
record itself.
On personal visits, individual should provide acceptable
identification such as valid driver's license, employer identification
card, building pass, etc.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The Army's rules for accessing
records, and for contesting contents and appealing initial agency
determinations are published in the Department of the Army Regulation
340-21; 32 CFR part 505; or may be obtained from the system manager.''
* * * * *
[[Page 67702]]
A0601-270 USMEPCOM DoD
SYSTEM NAME:
U.S. Military Processing Command Integrated Resources System
(USMIRS).
SYSTEM LOCATION:
Primary location: United States Military Entrance Processing
Command, 2834 Green Bay Road, North Chicago, IL 60064-3094. Segments
exist at 65 military entrance processing stations (MEPS) in the
continental United States, Alaska, Puerto Rico, and Hawaii. Official
mailing addresses are published as an appendix to the Army's
compilation of record system notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All individuals who report to a military entrance test site or MEPS
to be aptitudinally tested and/or medically examined to determine their
fitness for entry into one of the Armed Services (i.e., Army, Air
Force, Coast Guard, Marine Corps, and Navy).
CATEGORIES OF RECORDS IN THE SYSTEM:
Various personal data, such as individual's name, Social Security
Number (SSN) and unique record identifier, Alien Registration number,
date and place of birth, home address and telephone number, results of
aptitude tests, physical examination, background screening through the
use of biometric modalities (iris, fingerprints, voice, palm, or
facial) images/templates for identification, and relevant documentation
concerning individual's acceptance/rejection for military service.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of
the Air Force, 10 U.S.C. 5013, Secretary of the Navy; DoD Directive
1145.2, United States Military Entrance Processing Command; Army
Regulation 601-270/Air Force Regulation 33-7/Marine Corps Order
P1100.75A, Military Entrance Processing Station (MEPS); USMEPCOM
Regulation 680-3, U.S. Military Processing Command Integrated Resources
System (USMIRS); and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To determine qualifications of applicants for the Armed Forces
through aptitude testing, medical examination, identity verification,
background screening, and administrative processing. Records will also
be used to determine patterns and trends in the military population,
and for statistical analyses.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
Information is disclosed to the Selective Service System (SSS) to
update the SSS registrant database.
Information may also be disclosed to local and state Government
agencies for compliance with laws and regulations governing control of
communicable diseases.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
Individual's name, Social Security Number (SSN) or unique record
identifier, and/or biometric images.
SAFEGUARDS:
All data is retained in locked rooms/compartments with access
limited to personnel designated as having an official need therefore.
Access to computerized data is by use of a valid user ID and password
code assigned to the individual video display terminal operator.
RETENTION AND DISPOSAL:
Each MEPS retains a copy of reporting system source documents for
each enlistee for 90 days after shipment. For all other applicants,
each MEPS retains, if applicable, a copy of the Report of Medical
Examination with supporting documentation, the Report of Medical
History, and any other reporting source documents, for a period not to
exceed 2 years. For qualification records, enlistment, commission, and
induction quotas upon completion of initial military service
obligation, for a period of 7 years (Keep in CFA until no longer needed
for conducting business, then retire to RHA/AEA. The RHA/AEA will
destroy record when the record is 7 years old). Medical and conduct
disqualification records are maintained for 25 years or up to the
individual's age of 42, whichever occurs first, after which they are
destroyed. For acceptable applicants, originals or copies of documents
are filed permanently in their official personnel file; the file is
then transferred to the gaining Armed Forces. During medical
examination written information prepared by the examining physician
relating to the individual who becomes seriously ill or injured while
at a MEPS, or were found disqualified for a condition considered
dangerous to the individual's health if left untreated are kept for 2
years.
SYSTEM MANAGER(S) AND ADDRESS:
Commander, U.S. Military Entrance Processing Command, 2834 Green
Bay Road, North Chicago, IL 60064-3094.
NOTIFICATION PROCEDURE:
Individuals seeking to determine if information about themselves is
contained in this system of records should address written inquiries to
the Commander, U.S. Military Entrance Processing Command, FOIA/PA
Officer (J-1/MHR-MS-SS), 2834 Green Bay Road, North Chicago, IL 60064-
3094.
Individual should provide their full name, Social Security Number
(SSN), and military status or other information verifiable from the
record itself.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Commander, U.S. Military Entrance Processing Command, FOIA/PA Officer
(J-1/MHR-MS-SS), 2834 Green Bay Road, North Chicago, IL 60064-3094.
Individual should provide their full name, Social Security Number
(SSN), and military status or other information verifiable from the
record itself.
On personal visits, individual should provide acceptable
identification such as valid driver's license, employer identification
card, building pass, etc.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in
[[Page 67703]]
accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.
CONTESTING RECORD PROCEDURES:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in the
Department of the Army Regulation 340-21; 32 CFR part 505; or may be
obtained from the system manager.
RECORD SOURCE CATEGORIES:
From the individual, physicians, results of tests, federal/state/
local law enforcement activities/agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2010-27710 Filed 11-2-10; 8:45 am]
BILLING CODE 5001-06-P