[Federal Register Volume 75, Number 217 (Wednesday, November 10, 2010)]
[Rules and Regulations]
[Pages 68975-68989]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-28407]
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DEPARTMENT OF VETERANS AFFAIRS
38 CFR Part 62
RIN 2900-AN53
Supportive Services for Veteran Families Program
AGENCY: Department of Veterans Affairs.
ACTION: Final rule.
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SUMMARY: The Department of Veterans Affairs (VA) is amending its
regulations to establish the Supportive Services for Veteran Families
Program (SSVF Program). These amendments implement the provisions of
section 604 of the Veterans' Mental Health and Other Care Improvements
Act of 2008 (Act). The purpose of the SSVF Program is to provide
supportive services grants to private non-profit organizations and
consumer cooperatives who will coordinate or provide supportive
services to very low-income veteran families who are residing in
permanent housing, are homeless and scheduled to become residents of
permanent housing within a specified time period, or after exiting
permanent housing, are seeking other housing that is responsive to such
very low-income veteran family's needs and preferences. The new SSVF
Program is within the continuum of VA's homeless services programs.
DATES: This final rule is effective December 10, 2010.
FOR FURTHER INFORMATION CONTACT: John Kuhn, National Center for
Homelessness Among Veterans, Supportive Services for Veteran Families
Program Office, 4100 Chester Avenue, Suite 200, Philadelphia, PA 19104,
(877) 737-0111 (this is a toll-free number).
SUPPLEMENTARY INFORMATION: In a document published in the Federal
Register (75 FR 24514) on May 5, 2010, VA proposed to establish a new
38 CFR part 62 consisting of regulations captioned ``SUPPORTIVE
SERVICES FOR VETERAN FAMILIES PROGRAM'' (referred to below as the
proposed rule). This document adopts as a final rule, with changes
discussed below, the proposed rule. This final rule establishes
regulations concerning the SSVF Program and is necessary to implement
section 604 of the Act, which is codified at 38 U.S.C. 2044.
VA provided a 30-day comment period that ended on June 4, 2010. VA
received four submissions during this comment period on the proposed
rule. One submission consisted of an inquiry about the timing for the
award of supportive services grants, but did not contain any
substantive comments on the proposed rule. The subject matter of the
other submissions can be grouped into several categories, and we have
organized our discussion of the comments accordingly.
Selecting Applicants To Receive Supportive Services Grants
Two commenters provided recommendations regarding the scoring
criteria used to rate applicants fulfilling the threshold requirements.
Proposed Sec. 62.22 described the scoring criteria VA would use to
score applicants fulfilling the threshold requirements.
One commenter recommended that proposed Sec. 62.22(b)(2), the
scoring criterion regarding the applicant's outreach and screening
plan, include an examination of the thoroughness of coverage by using
available data to estimate the total number of veterans who could be
eligible for participation over the course of a year, and then to
determine the percentage of veterans in the applicant's area or
community that will be contacted through outreach and screening.
We agree that the estimated number of participants and percentage
of very low-income veterans served in an area or community should be
considered when scoring the supportive services grant application;
however, we think this can be better addressed through the scoring
criterion relating to the need for program (Sec. 62.22(b)(1)) rather
than the scoring criterion relating to the outreach and screening plan
(Sec. 62.22(b)(2)). Section 62.20(a)(3) of the proposed rule stated
that a complete supportive services grant application would include
``an estimate with supporting documentation of the number of very
[[Page 68976]]
low-income veteran families occupying permanent housing who will be
provided supportive services by the applicant and a description of the
area or community where such very low-income veteran families are
located.'' We added in Sec. 62.20(a)(3) that the description of the
area or community must include ``an estimate of the total number of
very low-income veteran families occupying permanent housing in such
area or community.'' In accordance with Sec. 62.22(b)(1)(i), points
will be awarded to an applicant who has shown ``a need amongst very
low-income veteran families occupying permanent housing in the area or
community where the program will be based.'' To determine need, the
applicant's response to the information requested in Sec. 62.20(a)(3)
will be evaluated.
One commenter stated that the proposed rule did not include a
scoring criterion that would award points to proposals that work with
harder to serve populations of chronically homeless veterans. The
commenter recommended awarding additional points to applicants serving
chronically homeless veterans.
We agree that applicants should be rewarded for targeting those
very low-income veteran families most in need of supportive services.
Therefore, we have amended the scoring criterion in Sec.
62.22(b)(2)(i) to include a reference to the identification and
assistance of those ``most in need of supportive services.'' We decline
to make further changes based on this comment because Sec. 62.22(b)(6)
allows points to be awarded to applicants that meet VA's requirements,
goals and objectives of the SSVF Program as identified in the
regulations and the Notice of Fund Availability. In the event that VA
wishes to target certain populations, such as chronically homeless
veterans, VA can highlight this in the Notice of Fund Availability and
award points to applicants meeting the stated goal. In accordance with
Sec. 62.40(d) of the rule, VA may also include priorities for funding
to meet the statutory mandates of the Act and VA goals for the SSVF
Program in the Notice of Fund Availability.
One commenter recommended that specific goals should be included in
the scoring criterion regarding an applicant's ``clear, realistic, and
measurable goals'' set forth in proposed Sec. 62.22(c)(1). To more
clearly specify the types of goals the applicant will receive points
for describing, we have changed the criterion in Sec. 62.22(c)(1) to
describe ``clear, realistic, and measurable goals that reflect the
Supportive Services for Veteran Families Program's aim of reducing and
preventing homelessness among very low-income veteran families.''
Selecting Applicants To Receive Supportive Services Grants
Consistent with the Act (38 U.S.C. 2044(a)(4)), proposed Sec.
62.23(d)(1) provided that VA would prefer applicants that provide, or
coordinate the provision of, supportive services for very low-income
veteran families transitioning from homelessness to permanent housing.
One commenter stated that this preference is ``extremely important'' in
order to ``promote the efficiency of this program at reducing
homelessness.'' Because this preference is already included in Sec.
62.23(d)(1) of the rule, no change is necessary based upon this
comment.
Scoring Criteria for Grantees Applying for Renewal of Supportive
Services Grants
Proposed Sec. 62.24 described the scoring criteria VA would use to
score grantees applying for renewal of a supportive services grant.
Proposed Sec. 62.24(a) provided that up to 55 points would be awarded
``based on the success of the grantee's program'' and listed certain
criteria that would be used to determine the success of the grantee's
program. One commenter recommended that ``[s]coring criteria should
include success at reaching and serving veterans who are at greatest
risk of homelessness or already homeless; and at reducing the number of
homeless veterans in the service area.'' We agree with the comment, and
add as Sec. 62.24(a)(iv) and Sec. 62.24(a)(v) of the rule the
following scoring criteria: ``The grantee prevented homelessness among
very low-income veteran families occupying permanent housing that were
most at risk of homelessness;'' and, ``The grantee's program reduced
homelessness among very low-income veteran families occupying permanent
housing in the area or community served by the grantee.''
Cost Sharing Requirement
Pursuant to proposed Sec. 62.26, grantees would be required to
match a minimum of 10 percent of the amount of VA-provided supportive
services grant funds with cash resources or third party in-kind
contributions from non-VA sources. Under proposed Sec. 62.22(d)(3), an
applicant would be awarded points if the applicant exceeded the minimum
cost sharing requirement up to a certain percentage as set forth in the
Notice of Fund Availability. The cost sharing requirement was included
in the proposed rule to demonstrate the applicant's commitment to the
SSVF Program and ensure continuity of program operations and assistance
to participants.
One commenter recommended removing the higher point threshold for
the match in proposed Sec. 62.22(d)(3) and including a waiver process
that could allow communities suffering budgetary hardship to avoid the
match requirement. Another commenter supported the matching
requirement, however, this commenter indicated that it was an entity
that received no government funding for its existing veteran
homelessness programs.
We agree that some eligible entities may find the match requirement
to be so burdensome that the eligible entity will decide not to apply
for the supportive services grant or will incur a large administrative
burden to justify in-kind consideration valuing 10 percent of the
supportive services grant request. Because VA's goals for the cost
sharing requirement can be met through other means during the
supportive services grant application scoring process, imposing a
formal percentage requirement is unnecessary. For example, it is likely
that applicants that would have provided a match would also score well
in the categories of financial capability and plan (see Sec. 62.22(d))
and community linkages (see Sec. 62.22(e)). Therefore, we have
eliminated all references to the cost sharing requirement.
Supportive Service: Direct Provision of Case Management and Other
Services
Proposed Sec. 62.31 described a listing of baseline tasks that
would fall within the supportive service of ``case management.'' One
commenter recommended that case management should be defined to include
the services listed under ``housing counseling'' in proposed Sec.
62.33(i). The commenter was under the impression that under the
proposed rule, grantees could only provide referrals for housing
counseling, but could not directly provide housing counseling services
to participants.
We agree that housing counseling will be a critical part of a
grantee's supportive services program and recognize that a grantee may
wish to provide this service directly to participants, rather than
through a referral. We have changed the introduction to Sec. 62.33 to
clarify that grantees may elect to directly provide to participants the
public benefits listed in Sec. 62.33(c) through Sec. 62.33(i), which
include housing counseling. Alternatively, grantees may elect to
provide a referral for participants to
[[Page 68977]]
obtain these public benefits through another entity. Section 62.33 of
the rule gives the grantee the flexibility to determine which of
certain listed public benefits, including housing counseling, the
grantee will provide and which will be accomplished through referrals.
Housing counseling remains in Sec. 62.33 to be consistent with our
interpretation of the supportive services structure outlined in the Act
(38 U.S.C. 2044(b)(1)(D)).
As discussed above, we have changed the introduction to Sec. 62.33
to clarify that grantees may elect to directly provide to participants
the public benefits listed in Sec. 62.33(c) through Sec. 62.33(i). As
stated in the proposed rule, although grantees may be able to directly
provide many necessary supportive services, in some situations it would
be more efficient for grantees to provide a referral for participants
to obtain services provided by another Federal, State, or local agency
or an eligible entity in the area or community served by the grantee.
The proposed rule specified that health care services and daily living
services could be accomplished through referrals; therefore, the final
rule clarifies that these supportive services listed in Sec. 62.33(a)
and Sec. 62.33(b) cannot be provided directly to participants.
Supportive Service: Assistance in Obtaining and Coordinating Other
Public Benefits
One commenter provided recommendations relating to the
transportation and child care provisions in proposed Sec. 62.33.
Proposed Sec. 62.33 described the supportive service of assistance in
obtaining and coordinating other public benefits.
Proposed Sec. 62.33(d) authorized the grantee to provide temporary
transportation services to participants if the grantee determined that
such assistance was necessary. Specifically, Sec. 62.33(d) described
the provision of tokens, vouchers, or other appropriate instruments for
use on public transportation as the preferred method of providing
transportation services, but also would allow the cost of vehicle
leases to be included in a supportive services grant application if an
applicant determines that public transportation options are not
sufficient within the area or community to be served. The commenter
stated that ``in more rural settings[,] excluding car repair could be
prohibitive for program participants.''
We agree with the comment. We have added Sec. 62.33(d)(3), which
authorizes grantees to provide assistance to a participant needing car
repairs or maintenance in an amount not to exceed $1,000 during a 3-
year period. Any payments for car repairs or maintenance must be
required to operate the vehicle, be reasonable, be paid directly to the
third party repairing the car, and directly allow the participant to
remain in permanent housing or obtain permanent housing. The $1,000 cap
per participant is included so that payments for car repairs and
maintenance do not consume a disproportionate amount of supportive
services grant funds.
One commenter recommended removing the requirement in Sec.
62.33(h) that a facility providing child care services pursuant to
payments from the grantee be State-licensed because ``home run daycare
and other alternatives might be just as sufficient in many
communities.''
For safety reasons, we do not think that all licensing standards
regarding child care providers should be removed; however, we agree
that it would be beneficial to broaden the entities that would qualify
as eligible child care providers. Accordingly, a definition of eligible
child care provider is included in Sec. 62.2 of the rule that is
consistent with the broader definition used by the Department of Health
and Human Services (HHS) for their Child Care and Development Block
grant (42 U.S.C. 9859(2)). Recipients of supportive services grant
funds for child care may also be recipients of funds under HHS grant
programs, so it will be helpful to use a definition consistent with
that used by HHS. The broader HHS definition includes child care
providers that are ``licensed, regulated, registered, or otherwise
legally operating, under state and local law,'' which, in some
jurisdictions, may include home run daycares.
The commenter also requested that VA consider removing the 2-month
per calendar year limit on child care services payments by grantees
under Sec. 62.33(h) to allow grantees to determine and prioritize need
within their jurisdiction. Although we agree that it is important to
allow grantees to use some discretion in determining how supportive
services grant funds should be expended, we also believe it is
necessary to limit the duration of child care service expenditures in
order to prevent child care services from consuming a disproportionate
amount of supportive services grant funds. However, in response to the
comment, we agree that 2 months may not be long enough to identify and
obtain other assistance; hence, we have extended the time limitation in
Sec. 62.33(h)(2)(i) from 2 months during a calendar year to 4 months
in any 12-month period beginning on the date that the grantee first
pays for child care assistance. ``Calendar year'' is changed to ``12-
month period'' to more accurately reflect VA's intention for the
limitation, which is that the assistance be both short-term and
temporary, not that it only be provided for a short time during a
particular calendar year.
Other Supportive Services
Two commenters recommended that a longer time period be authorized
for rental assistance. Proposed Sec. 62.34(a) authorized the payment
of rental assistance on behalf of a participant for a maximum of 4
months during a 3-year period, with no more than 2 months of assistance
in any calendar year. One commenter explained that some grantees may
provide more shallow subsidies to participants for a longer period of
time if need be. Another commenter recommended flexibility in the area
of rental subsidies and reliance on outcome measures to provide
incentives to grantees to avoid overspending on rental assistance.
We agree with the suggestion to authorize a longer period of rental
assistance, with the expectation that grantees will exercise discretion
and only provide the amount of rental assistance that is necessary for
a participant to obtain or remain in permanent housing. Hence, we have
extended the amount of time a participant can receive rental assistance
to 8 months during a 3-year period, with no more than 5 months of
assistance during any 12-month period. ``Calendar year'' is changed to
``12-month period'' to more accurately reflect VA's intention for the
limitation, which is that the assistance be both short-term and
temporary, not that it only be provided for a short time during a
particular calendar year. We have similarly changed the ``calendar
year'' limitation in Sec. 62.34(b)(1) on temporary financial
assistance for utility-fee payment assistance to a ``12-month period.''
One commenter suggested that the duration limitation on the
provision of rental assistance could be mitigated by increasing the
funding flexibility of other VA programs. We do not respond to these
comments in this notice as they are beyond the scope of this
rulemaking.
Section 62.34(e) authorizes a grantee to purchase emergency
supplies for a participant on a temporary basis. Section 62.2 defines
``emergency supplies'' as ``items necessary for a participant's life or
safety that are provided in order to address the participant's
emergency situation.'' One commenter recommended providing a more
detailed definition of emergency supplies, and specifying their allowed
[[Page 68978]]
use. The commenter explained, ``Leaving it as broad as it is currently
stated leaves room for potential abuse and waste of limited program
dollars.''
We have not further defined emergency supplies or prescribed their
allowed use based on the comment. Instead of providing an itemized list
of acceptable items in the rule, we expect this to be determined by
grantees on a case-by-case basis in accordance with the parameters
provided in Sec. 62.2, which are that the items be ``necessary for a
participant's life or safety'' and provided ``on a temporary basis in
order to address [an] emergency situation.'' However, we share the
commenter's concern about potential abuse of limited program dollars;
therefore, to ensure that a disproportionate amount of funds are not
spent on emergency supplies, we added a cap of $500 per participant
during a 3-year period in Sec. 62.34(e)(1).
This same commenter recommended imposing a budgetary cap for all
services paid for by a grantee under Sec. 62.33. We decline to make
any changes based on this comment aside from the $500 cap per
participant for emergency services as discussed above. Through the
programmatic oversight provisions and reporting requirements, and the
enforcement provisions in Sec. 62.80, VA expects to be able to
identify and address any inappropriate activities of the grantee.
This commenter also recommended that, ``There should be language
instituted in the Final Rule to prevent any grantee paying monies back
to themselves for activities that could not be viewed as direct
services to the client.'' We interpret this comment as recommending
that grantees be prohibited from providing rental assistance on behalf
of a participant if the grantee is also the participant's landlord.
We made no changes based on this comment. Including such a change
would unnecessarily penalize grantees who also serve as owners or
managers of units occupied by very low-income veteran families. If the
payment of supportive services grant funds to a grantee on behalf of a
participant for rental assistance would be appropriate, reasonable, and
meets the requirements set forth in the rule, a grantee should be able
to make such a payment on behalf of a participant. Through the
programmatic oversight provisions and reporting requirements, and the
enforcement provisions in Sec. 62.80, VA expects to be able to
identify and address any inappropriate activities of the grantee.
The proposed rule included a condition that grantees providing
temporary financial assistance would be required to help the
participant develop a reasonable plan to address the participant's
ability to pay for the item for which assistance is being provided
(i.e. child care, rent, utilities, utilities or security deposits, and
moving costs) and assist the participant to implement such plan. One
commenter explained that ``[t]he experience of effective prevention/re-
housing programs indicates that this provision is important but needs
to go further,'' stating that ``[t]he rule should allow and encourage
grantees to continue to work to provide social services to the
veterans, to not only make a plan but also to implement it, through
coordination with employment services, benefits and other help that is
offered by the VA and other providers.''
We agree. In Sec. Sec. 62.33(h)(2)(iv) and 62.34, where a plan is
required, we have added the following additional requirement:
``Grantees must assist the participant to implement such plan by
providing any necessary assistance or helping the participant to obtain
any necessary public or private benefits or services.''
Another commenter supported the idea of plans to address
participants' housing stability, but stated that ``the grantee cannot
be held accountable for ensuring that 100% of the veterans served by
their SSVF project will carry out their case management plans * * *''
VA will consider the factors included in Sec. 62.25 when determining
whether to renew supportive services grants. None of these factors
contains a requirement for a ``100%'' success rate for implementation
of plans prepared to address participants' housing stability.
Therefore, we make no changes based on this comment.
General Operational Requirements
One commenter stated that the proposed rule did not require
grantees to execute an agreement with a participant or provide a
summary of the grantee's supportive services grant program to a
participant. The commenter recommended that, ``A simple one-two page
participant agreement providing an overview of the program and the
benefits of program participation should be included for all program
participants to ensure they are aware of the rules and restrictions of
the program as well as the eligible uses of funds.''
We agree. Providing potential participants with information on the
grantee's supportive services grant program and any requirements
necessary to receive supportive services would be beneficial to the
participant. Therefore, a requirement for grantees to notify
participants of basic information about the grantee's supportive
services program and any conditions for the receipt of supportive
services is added to Sec. 62.36(c)(1).
Program Changes
One commenter recommended that the rule also require grantees to
notify VA of changes to key personnel during the grant term. We agree.
Proposed Sec. 62.60 identified certain program changes about which the
grantee would be required to notify VA. Section 62.60 is intended to
help VA maintain oversight over the quality of the supportive services
provided by grantees and prevent misuse of grant funds. Changes in key
personnel may directly impact a grantee's supportive services grant
program. Accordingly, we have added Sec. 62.60(c), which requires
grantees to inform VA in writing of key personnel changes within 30
days of the change. For similar reasons, Sec. 62.60(c) also requires
grantees to notify VA if the grantee changes its address.
Financial Management and Administrative Costs
Proposed Sec. 62.70 required grantees to comply with certain
Office of Management and Budget (OMB) requirements and certain VA
standards for financial management for grants and agreements. One
commenter recommended simplifying this section. We agree, and therefore
a streamlined version of this section is included in the rule. In
addition, to be more specific, rather than referring to the
``applicable requirements of the appropriate OMB Circulars for Cost
Principles,'' Sec. 62.70(b) of the rule specifies that grantees must
comply with the requirements set forth in OMB Circular A-110, Subpart
C, Section 21, codified at 2 CFR 215.21; 38 CFR 49.21.
Paperwork Reduction Act
OMB assigns a control number for each collection of information it
approves. Except for emergency approvals under 44 U.S.C. 3507(j), VA
may not conduct or sponsor, and a person is not required to respond to,
a collection of information unless it displays a currently valid OMB
control number.
In the proposed rule, we stated that proposed Sec. Sec. 62.20,
62.36(c), 62.60, and 62.71 contain collection of information provisions
under the Paperwork Reduction Act of 1995 (44 U.S.C. 3501-3521), and
that we had requested public comment on those provisions in the notice
published in the Federal Register on May 5, 2010 (75 FR 24523-24524).
[[Page 68979]]
We did not receive any comments on the proposed collection of
information which is pending at OMB for approval.
Executive Order 12866
Executive Order 12866 directs agencies to assess all costs and
benefits of available regulatory alternatives and, when regulation is
necessary, to select regulatory approaches that maximize net benefits
(including potential economic, environmental, public health and safety,
and other advantages; distributive impacts; and equity). The Executive
Order classifies a ``significant regulatory action,'' requiring review
by OMB unless OMB waives such a review, as any regulatory action that
is likely to result in a rule that may: (1) Have an annual effect on
the economy of $100 million or more, or adversely affect in a material
way the economy, a sector of the economy, productivity, competition,
jobs, the environment, public health or safety, or State, local, or
tribal governments or communities; (2) create a serious inconsistency
or otherwise interfere with an action planned or taken by another
agency; (3) materially alter the budgetary impact of entitlements,
grants, user fees or loan programs or the rights and obligations of
recipients thereof; or (4) raise novel legal or policy issues arising
out of legal mandates, the President's priorities, or the principles
set forth in the Executive Order.
The economic, interagency, budgetary, legal, and policy
implications of this rule have been examined and it has been determined
to be a significant regulatory action under Executive Order 12866
because it may result in a rule that raises novel legal or policy
issues arising out of legal mandates, the President's priorities, or
the principles set forth in the Executive Order.
Regulatory Flexibility Act
The Secretary hereby certifies that this final rule would not have
a significant economic impact on a substantial number of small entities
as they are defined in the Regulatory Flexibility Act, 5 U.S.C. 601 et
seq. This final rule would only impact those entities that choose to
participate in the SSVF Program. Small entity applicants will not be
affected to a greater extent than large entity applicants. Small
entities must elect to participate, and it is considered a benefit to
those who choose to apply. To the extent this final rule would have any
impact on small entities, it would not have an impact on a substantial
number of small entities. Therefore, pursuant to 5 U.S.C. 605(b), this
final rule is exempt from the initial and final regulatory flexibility
analysis requirement of sections 603 and 604.
Unfunded Mandates
The Unfunded Mandates Reform Act requires, at 2 U.S.C. 1532, that
agencies prepare an assessment of anticipated costs and benefits before
issuing any rule that may result in an expenditure by State, local, or
tribal governments, in the aggregate, or by the private sector of $100
million or more (adjusted annually for inflation) in any one year. This
final rule would have no such effect on State, local, or tribal
governments, or on the private sector.
Catalog of Federal Domestic Assistance Program
There is no Catalog of Federal Domestic Assistance program number
and title for the program in this final rule.
Signing Authority
The Secretary of Veterans Affairs, or designee, approved this
document and authorized the undersigned to sign and submit the document
to the Office of the Federal Register for publication electronically as
an official document of the Department of Veterans Affairs. John R.
Gingrich, Chief of Staff, Department of Veterans Affairs, approved this
document on September 10, 2010, for publication.
List of Subjects in 38 CFR Part 62
Administrative practice and procedure, Day care, Disability
benefits, Government contracts, Grant programs--health, Grant
programs--social services, Grant programs--transportation, Grant
programs--veterans, Grants--housing and community development, Health
care, Homeless, Housing, Housing assistance payments, Indians--lands,
Individuals with disabilities, Low and moderate income housing,
Manpower training program, Medicare, Medicaid, Public assistance
programs, Public housing, Relocation assistance, Rent subsidies,
Reporting and recordkeeping requirements, Rural areas, Social security,
Supplemental security income (SSI), Travel and transportation expenses,
Unemployment compensation, Veterans.
Dated: November 5, 2010.
William F. Russo,
Director, Regulations Management, Office of General Counsel, Department
of Veterans Affairs.
0
For the reasons stated in the preamble, VA amends 38 CFR chapter I by
adding part 62 to read as follows:
PART 62--SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM
Sec.
62.1 Purpose.
62.2 Definitions.
62.10 Supportive services grants--general.
62.11 Participants--occupying permanent housing.
62.20 Applications for supportive services grants.
62.21 Threshold requirements prior to scoring supportive services
grant applicants.
62.22 Scoring criteria for supportive services grant applicants.
62.23 Selecting applicants to receive supportive services grants.
62.24 Scoring criteria for grantees applying for renewal of
supportive services grants.
62.25 Selecting grantees for renewal of supportive services grants.
62.30 Supportive service: Outreach services.
62.31 Supportive service: Case management services.
62.32 Supportive service: Assistance in obtaining VA benefits.
62.33 Supportive service: Assistance in obtaining and coordinating
other public benefits.
62.34 Other supportive services.
62.35 Limitations on and continuations of the provision of
supportive services to certain participants.
62.36 General operation requirements.
62.37 Fee prohibition.
62.40 Notice of Fund Availability.
62.50 Supportive services grant agreements.
62.51 Payments under the supportive services grant.
62.60 Program or budget changes and corrective action plans.
62.61 Procedural error.
62.62 Religious organizations.
62.63 Visits to monitor operations and compliance.
62.70 Financial management and administrative costs.
62.71 Grantee reporting requirements.
62.72 Recordkeeping.
62.73 Technical assistance.
62.80 Withholding, suspension, deobligation, termination, and
recovery of funds by VA.
62.81 Supportive services grant closeout procedures.
(Authority: 38 U.S.C. 501, 2044, and as noted in specific sections)
Sec. 62.1 Purpose.
This part implements the Supportive Services for Veteran Families
Program, which provides supportive services grants to eligible entities
to facilitate the provision of supportive services to very low-income
veteran families who are occupying permanent housing.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.2 Definitions.
For purposes of this part and any Notice of Fund Availability
issued under this part:
[[Page 68980]]
Applicant means an eligible entity that submits an application for
a supportive services grant announced in a Notice of Fund Availability.
Area or community means a political subdivision or contiguous
political subdivisions (such as a precinct, ward, borough, city,
county, State, Congressional district or tribal reservation) with an
identifiable population of very low-income veteran families.
Consumer cooperative has the meaning given such term in section 202
of the Housing Act of 1959 (12 U.S.C. 1701q).
Date of completion means the earliest of the following dates:
(1) The date on which all required work is completed;
(2) The date specified in the supportive services grant agreement,
or any supplement or amendment thereto; or
(3) The effective date of a supportive services grant termination
under Sec. 62.80(c).
Disallowed costs means costs charged by a grantee that VA
determines to be unallowable based on applicable Federal cost
principles, or based on this part or the supportive services grant
agreement.
Eligible child care provider means a provider of child care
services for compensation, including a provider of care for a school-
age child during non-school hours, that--
(1) Is licensed, regulated, registered, or otherwise legally
operating, under state and local law; and
(2) Satisfies the state and local requirements, applicable to the
child care services the provider provides.
Eligible entity means a:
(1) Private non-profit organization, or
(2) Consumer cooperative.
Emergency supplies means items necessary for a participant's life
or safety that are provided to the participant by a grantee on a
temporary basis in order to address the participant's emergency
situation.
Grantee means an eligible entity that is awarded a supportive
services grant under this part.
Homeless has the meaning given that term in section 103 of the
McKinney-Vento Homeless Assistance Act (42 U.S.C. 11302).
Notice of Fund Availability means a Notice of Fund Availability
published in the Federal Register in accordance with Sec. 62.40.
Occupying permanent housing means meeting any of the conditions set
forth in Sec. 62.11(a).
Participant means a very low-income veteran family occupying
permanent housing who is receiving supportive services from a grantee.
Permanent housing means community-based housing without a
designated length of stay. Examples of permanent housing include, but
are not limited to, a house or apartment with a month-to-month or
annual lease term or home ownership.
Private non-profit organization means any of the following:
(1) An incorporated private institution or foundation that:
(i) Has no part of the net earnings that inure to the benefit of
any member, founder, contributor, or individual;
(ii) Has a governing board that is responsible for the operation of
the supportive services provided under this part; and
(iii) Is approved by VA as to financial responsibility.
(2) A for-profit limited partnership, the sole general partner of
which is an organization meeting the requirements of paragraphs (1)(i),
(ii) and (iii) of this definition.
(3) A corporation wholly owned and controlled by an organization
meeting the requirements of paragraphs (1)(i), (ii), and (iii) of this
definition.
(4) A tribally designated housing entity (as defined in section 4
of the Native American Housing Assistance and Self-Determination Act of
1996 (25 U.S.C. 4103)).
State means any of the several States of the United States, the
District of Columbia, the Commonwealth of Puerto Rico, any territory or
possession of the United States, or any agency or instrumentality of a
State exclusive of local governments. The term does not include any
public and Indian housing agency under the United States Housing Act of
1937.
Subcontractor means any third party contractor, of any tier,
working directly for an eligible entity.
Supportive services means any of the following provided to address
the needs of a participant:
(1) Outreach services as specified under Sec. 62.30.
(2) Case management services as specified under Sec. 62.31.
(3) Assisting participants in obtaining VA benefits as specified
under Sec. 62.32.
(4) Assisting participants in obtaining and coordinating other
public benefits as specified under Sec. 62.33.
(5) Other services as specified under Sec. 62.34.
Supportive services grant means a grant awarded under this part.
Supportive services grant agreement means the agreement executed
between VA and a grantee as specified under Sec. 62.50.
Suspension means an action by VA that temporarily withdraws VA
funding under a supportive services grant, pending corrective action by
the grantee or pending a decision to terminate the supportive services
grant by VA. Suspension of a supportive services grant is a separate
action from suspension under VA regulations implementing Executive
Orders 12549 and 12689, ``Debarment and Suspension.''
VA means the Department of Veterans Affairs.
Very low-income veteran family means a veteran family whose annual
income, as determined in accordance with 24 CFR 5.609, does not exceed
50 percent of the median income for an area or community, as will be
adjusted by VA based on family size and as may be adjusted and
announced by VA in the Notice of Fund Availability based on residency
within an area with unusually high or low construction costs, fair
market rents (as determined under section 8 of the United States
Housing Act of 1937 (42 U.S.C. 1437f)), or family incomes. Unless VA
announces otherwise in the Notice of Fund Availability, the median
income for an area or community will be determined using the income
limits most recently published by the Department of Housing and Urban
Development for programs under section 8 of the United States Housing
Act of 1937 (42 U.S.C. 1437f).
Veteran means a person who served in the active military, naval, or
air service, and who was discharged or released therefrom under
conditions other than dishonorable.
Veteran family means a veteran who is a single person or a family
in which the head of household, or the spouse of the head of household,
is a veteran.
Withholding means that payment of a supportive services grant will
not be paid until such time as VA determines that the grantee provides
sufficiently adequate documentation and/or actions to correct a
deficiency for the supportive services grant. Costs for supportive
services provided by grantees under the supportive services grant from
the date of the withholding letter would be reimbursed only if the
grantee is able to submit the documentation or actions that the
deficiency has been corrected to the satisfaction of VA.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.10 Supportive services grants--general.
(a) VA provides supportive services grants to eligible entities as
described in this part.
(b) Grantees must use at least 90 percent of supportive services
grant
[[Page 68981]]
funds to provide and coordinate the provision of supportive services to
very low-income veteran families who are occupying permanent housing.
(c) Grantees may use up to 10 percent of supportive services grant
funds for administrative costs identified in Sec. 62.70.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.11 Participants--occupying permanent housing.
(a) Occupying permanent housing. A very low-income veteran family
will be considered to be occupying permanent housing if the very low-
income veteran family:
(1) Is residing in permanent housing;
(2) Is homeless and scheduled to become a resident of permanent
housing within 90 days pending the location or development of housing
suitable for permanent housing; or
(3) Has exited permanent housing within the previous 90 days to
seek other housing that is responsive to the very low-income veteran
family's needs and preferences.
Note to paragraph (a): For limitations on and continuations of
the provision of supportive services to participants classified
under paragraphs (a)(2) and (a)(3) of this section, see Sec. 62.35.
(b) Changes to a participant's classification for occupying
permanent housing. If a participant's classification for occupying
permanent housing changes while the participant is receiving supportive
services from a grantee, the participant may be reclassified under the
categories set forth in paragraph (a) of this section.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.20 Applications for supportive services grants.
(a) To apply for a supportive services grant, an applicant must
submit to VA a complete supportive services grant application package,
as described in the Notice of Fund Availability. A complete supportive
services grant application package includes the following:
(1) A description of the supportive services to be provided by the
applicant and the identified need for such supportive services among
very low-income veteran families;
(2) A description of the characteristics of very low-income veteran
families occupying permanent housing who will be provided supportive
services by the applicant;
(3) An estimate with supporting documentation of the number of very
low-income veteran families occupying permanent housing who will be
provided supportive services by the applicant and a description of the
area or community where such very low-income veteran families are
located, including an estimate of the total number of very low-income
veteran families occupying permanent housing in such area or community;
(4) Documentation evidencing the experience of the applicant and
any identified subcontractors in providing supportive services to very
low-income veteran families and very low-income families;
(5) Documentation relating to the applicant's ability to coordinate
with any identified subcontractors;
(6) Documentation of the managerial capacity of the applicant to:
(i) Coordinate the provision of supportive services with the
provision of permanent housing by the applicant or by other
organizations;
(ii) Assess continuously the needs of participants for supportive
services;
(iii) Coordinate the provision of supportive services with services
provided by VA;
(iv) Customize supportive services to the needs of participants;
(v) Continuously seek new sources of assistance to ensure the long-
term provision of supportive services to very low-income veteran
families occupying permanent housing;
(vi) Comply with and implement the requirements of this part
throughout the term of the supportive services grant; and
(7) Any additional information as deemed appropriate by VA.
(b) Grantees may submit an application for renewal of a supportive
services grant if the grantee's program will remain substantially the
same. To apply for renewal of a supportive services grant, a grantee
must submit to VA a complete supportive services grant renewal
application package, as described in the Notice of Fund Availability.
(c) VA may request in writing that an applicant or grantee, as
applicable, submit other information or documentation relevant to the
supportive services grant application.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.21 Threshold requirements prior to scoring supportive
services grant applicants.
VA will only score applicants that meet the following threshold
requirements:
(a) The application is filed within the time period established in
the Notice of Fund Availability, and any additional information or
documentation requested by VA under Sec. 62.20(c) is provided within
the time frame established by VA;
(b) The application is completed in all parts;
(c) The applicant is an eligible entity;
(d) The activities for which the supportive services grant is
requested are eligible for funding under this part;
(e) The applicant's proposed participants are eligible to receive
supportive services under this part;
(f) The applicant agrees to comply with the requirements of this
part;
(g) The applicant does not have an outstanding obligation to the
Federal government that is in arrears and does not have an overdue or
unsatisfactory response to an audit; and
(h) The applicant is not in default by failing to meet the
requirements for any previous Federal assistance.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.22 Scoring criteria for supportive services grant applicants.
VA will use the following criteria to score applicants who are
applying for a supportive services grant:
(a) VA will award up to 35 points based on the background,
qualifications, experience, and past performance, of the applicant, and
any subcontractors identified by the applicant in the supportive
services grant application, as demonstrated by the following:
(1) Background and organizational history. (i) Applicant's, and any
identified subcontractors', background and organizational history are
relevant to the program.
(ii) Applicant, and any identified subcontractors, maintain
organizational structures with clear lines of reporting and defined
responsibilities.
(iii) Applicant, and any identified subcontractors, have a history
of complying with agreements and not defaulting on financial
obligations.
(2) Staff qualifications. (i) Applicant's staff, and any identified
subcontractors' staff, have experience working with very low-income
families.
(ii) Applicant's staff, and any identified subcontractors' staff,
have experience administering programs similar to the Supportive
Services for Veteran Families Program.
(3) Organizational qualifications and past performance. (i)
Applicant, and any identified subcontractors, have organizational
experience providing supportive services to very low-income families.
(ii) Applicant, and any identified subcontractors, have
organizational experience coordinating services for very low-income
families among multiple organizations, Federal, State, local and tribal
governmental entities.
[[Page 68982]]
(iii) Applicant, and any identified subcontractors, have
organizational experience administering a program similar in type and
scale to the Supportive Services for Veteran Families Program to very
low-income families.
(4) Experience working with veterans. (i) Applicant's staff, and
any identified subcontractors' staff, have experience working with
veterans.
(ii) Applicant, and any identified subcontractors, have
organizational experience providing supportive services to veterans.
(iii) Applicant, and any identified subcontractors, have
organizational experience coordinating services for veterans among
multiple organizations, Federal, State, local and tribal governmental
entities.
(b) VA will award up to 25 points based on the applicant's program
concept and supportive services plan, as demonstrated by the following:
(1) Need for program. (i) Applicant has shown a need amongst very
low-income veteran families occupying permanent housing in the area or
community where the program will be based.
(ii) Applicant understands the unique needs for supportive services
of very low-income veteran families.
(2) Outreach and screening plan. (i) Applicant has a feasible
outreach and referral plan to identify and assist very low-income
veteran families occupying permanent housing that may be eligible for
supportive services and are most in need of supportive services.
(ii) Applicant has a plan to process and receive participant
referrals.
(iii) Applicant has a plan to assess and accommodate the needs of
incoming participants.
(3) Program concept. (i) Applicant's program concept, size, scope,
and staffing plan are feasible.
(ii) Applicant's program is designed to meet the needs of very low-
income veteran families occupying permanent housing.
(4) Program implementation timeline. (i) Applicant's program will
be implemented in a timely manner and supportive services will be
delivered to participants as quickly as possible and within a specified
timeline.
(ii) Applicant has a hiring plan in place to meet the applicant's
program timeline or has existing staff to meet such timeline.
(5) Collaboration and communication with VA. Applicant has a plan
to coordinate outreach and services with local VA facilities.
(6) Ability to meet VA's requirements, goals and objectives for the
Supportive Services for Veteran Families Program. Applicant is
committed to ensuring that its program meets VA's requirements, goals
and objectives for the Supportive Services for Veteran Families Program
as identified in this part and the Notice of Fund Availability.
(7) Capacity to undertake program. Applicant has sufficient
capacity, including staff resources, to undertake the program.
(c) VA will award up to 15 points based on the applicant's quality
assurance and evaluation plan, as demonstrated by the following:
(1) Program evaluation. (i) Applicant has created clear, realistic,
and measurable goals that reflect the Supportive Services for Veteran
Families Program's aim of reducing and preventing homelessness among
very low-income veteran families against which the applicant's program
performance can be evaluated.
(ii) Applicant plans to continually assess the program.
(2) Monitoring. (i) Applicant has adequate controls in place to
regularly monitor the program, including any subcontractors, for
compliance with all applicable laws, regulations, and guidelines.
(ii) Applicant has adequate financial and operational controls in
place to ensure the proper use of supportive services grant funds.
(iii) Applicant has a plan for ensuring that the applicant's staff
and any subcontractors are appropriately trained and stays informed of
industry trends and the requirements of this part.
(3) Remediation. Applicant has a plan to establish a system to
remediate non-compliant aspects of the program if and when they are
identified.
(4) Management and reporting. Applicant's program management team
has the capability and a system in place to provide to VA timely and
accurate reports at the frequency set by VA.
(d) VA will award up to 15 points based on the applicant's
financial capability and plan, as demonstrated by the following:
(1) Organizational finances. Applicant, and any identified
subcontractors, are financially stable.
(2) Financial feasibility of program. (i) Applicant has a realistic
plan for obtaining all funding required to operate the program for the
time period of the supportive services grant.
(ii) Applicant's program is cost-effective and can be effectively
implemented on-budget.
(e) VA will award up to 10 points based on the applicant's area or
community linkages and relations, as demonstrated by the following:
(1) Area or community linkages. Applicant has a plan for developing
or has existing linkages with Federal (including VA), State, local, and
tribal government agencies, and private entities for the purposes of
providing additional services to participants.
(2) Past working relationships. Applicant (or applicant's staff),
and any identified subcontractors (or subcontractors' staff), have
fostered successful working relationships and linkages with public and
private organizations providing services to veterans or very low-income
families in need of services similar to the supportive services.
(3) Local presence and knowledge. (i) Applicant has a presence in
the area or community to be served by the applicant.
(ii) Applicant understands the dynamics of the area or community to
be served by the applicant.
(4) Integration of linkages and program concept. Applicant's
linkages to the area or community to be served by the applicant enhance
the effectiveness of the applicant's program.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.23 Selecting applicants to receive supportive services
grants.
VA will use the following process to select applicants to receive
supportive services grants:
(a) VA will score all applicants that meet the threshold
requirements set forth in Sec. 62.21 using the scoring criteria set
forth in Sec. 62.22.
(b) VA will group applicants within the applicable funding
priorities if funding priorities are set forth in the Notice of Fund
Availability.
(c) VA will rank those applicants who receive at least the minimum
amount of total points and points per category set forth in the Notice
of Fund Availability, within their respective funding priority group,
if any. The applicants will be ranked in order from highest to lowest
scores, within their respective funding priority group, if any.
(d) VA will use the applicant's ranking as the primary basis for
selection for funding. However, VA will also use the following
considerations to select applicants for funding:
(1) VA will give preference to applicants that provide, or
coordinate the provision of, supportive services for very low-income
veteran families transitioning from homelessness to permanent housing;
and
(2) To the extent practicable, VA will ensure that supportive
services grants are equitably distributed across geographic regions,
including rural communities and tribal lands.
[[Page 68983]]
(e) Subject to paragraph (d) of this section, VA will fund the
highest-ranked applicants for which funding is available, within the
highest funding priority group, if any. If funding priorities have been
established, to the extent funding is available and subject to
paragraph (d) of this section, VA will select applicants in the next
highest funding priority group based on their rank within that group.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.24 Scoring criteria for grantees applying for renewal of
supportive services grants.
VA will use the following criteria to score grantees applying for
renewal of a supportive services grant:
(a) VA will award up to 55 points based on the success of the
grantee's program, as demonstrated by the following:
(1) Participants made progress in achieving housing stability.
(2) Participants were satisfied with the supportive services
provided by the grantee.
(3) The grantee implemented the program and delivered supportive
services to participants in a timely manner.
(4) The grantee prevented homelessness among very low-income
veteran families occupying permanent housing that were most at risk of
homelessness.
(5) The grantee's program reduced homelessness among very low-
income veteran families occupying permanent housing in the area or
community served by the grantee.
(b) VA will award up to 30 points based on the cost-effectiveness
of the grantee's program, as demonstrated by the following:
(1) The cost per participant household was reasonable.
(2) The grantee's program was effectively implemented on-budget.
(c) VA will award up to 15 points based on the extent to which the
grantee's program complies with Supportive Services for Veteran
Families Program goals and requirements, as demonstrated by the
following:
(1) The grantee's program was administered in accordance with VA's
goals for the Supportive Services for Veteran Families Program.
(2) The grantee's program was administered in accordance with all
applicable laws, regulations, and guidelines.
(3) The grantee's program was administered in accordance with the
grantee's supportive services grant agreement.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.25 Selecting grantees for renewal of supportive services
grants.
VA will use the following process to select grantees applying for
renewal of supportive services grants:
(a) So long as the grantee continues to meet the threshold
requirements set forth in Sec. 62.21, VA will score the grantee using
the scoring criteria set forth in Sec. 62.24.
(b) VA will rank those grantees who receive at least the minimum
amount of total points and points per category set forth in the Notice
of Fund Availability. The grantees will be ranked in order from highest
to lowest scores.
(c) VA will use the grantee's ranking as the basis for selection
for funding. VA will fund the highest-ranked grantees for which funding
is available.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.30 Supportive service: Outreach services.
(a) Grantees must provide outreach services and use their best
efforts to ensure that hard-to-reach very low-income veteran families
occupying permanent housing are found, engaged, and provided supportive
services.
(b) Outreach services must include active liaison with local VA
facilities, State, local, tribal (if any), and private agencies and
organizations providing supportive services to very low-income veteran
families in the area or community to be served by the grantee.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.31 Supportive service: Case management services.
Grantees must provide case management services that include, at a
minimum:
(a) Performing a careful assessment of participant functions and
developing and monitoring case plans in coordination with a formal
assessment of supportive services needed, including necessary follow-up
activities, to ensure that the participant's needs are adequately
addressed;
(b) Establishing linkages with appropriate agencies and service
providers in the area or community to help participants obtain needed
supportive services;
(c) Providing referrals to participants and related activities
(such as scheduling appointments for participants) to help participants
obtain needed supportive services, such as medical, social, and
educational assistance or other supportive services to address
participants' identified needs and goals;
(d) Deciding how resources are allocated to participants on the
basis of need; and
(e) Educating participants on issues, including, but not limited
to, supportive services availability and participant rights.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.32 Supportive service: Assistance in obtaining VA benefits.
(a) Grantees must assist participants in obtaining any benefits
from VA for which the participants are eligible. Such benefits include,
but are not limited to:
(1) Vocational and rehabilitation counseling;
(2) Employment and training service;
(3) Educational assistance; and
(4) Health care services.
(b) Grantees are not permitted to represent participants before VA
with respect to a claim for VA benefits unless they are recognized for
that purpose pursuant to 38 U.S.C. 5902. Employees and members of
grantees are not permitted to provide such representation unless the
individual providing representation is accredited pursuant to 38 U.S.C.
chapter 59.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.33 Supportive service: Assistance in obtaining and
coordinating other public benefits.
Grantees must assist participants to obtain and coordinate the
provision of other public benefits, including at a minimum those listed
in paragraphs (a) through (i) below, that are being provided by
Federal, State, local, or tribal agencies, or any eligible entity in
the area or community served by the grantee by referring the
participant to and coordinating with such entity. If a public benefit
is not being provided by Federal, State, local, or tribal agencies, or
any eligible entity in the area or community, the grantee is not
required to obtain, coordinate, or provide such public benefit.
Grantees may also elect to provide directly to participants the public
benefits identified in paragraphs (c) through (i) below. When grantees
directly provide such benefits, the grantees must comply with the same
requirements as a third party provider of such benefits.
(a) Health care services, which include:
(1) Health insurance; and
(2) Referral to a governmental or eligible entity that provides any
of the following services:
(i) Hospital care, nursing home care, out-patient care, mental
health care, preventive care, habilitative and rehabilitative care,
case management, respite care, and home care;
[[Page 68984]]
(ii) The training of any very low-income veteran family member in
the care of any very low-income veteran family member; and
(iii) The provision of pharmaceuticals, supplies, equipment,
devices, appliances, and assistive technology.
(b) Daily living services, which may consist of the referral of a
participant, as appropriate, to an entity that provides services
relating to the functions or tasks for self-care usually performed in
the normal course of a day, including, but not limited to, eating,
bathing, grooming, dressing, and home management activities.
(c) Personal financial planning services, which include, at a
minimum, providing recommendations regarding day-to-day finances and
achieving long-term budgeting and financial goals.
(d) Transportation services.
(1) The grantee may provide temporary transportation services
directly to participants if the grantee determines such assistance is
necessary; however, the preferred method of direct provision of
transportation services is the provision of tokens, vouchers, or other
appropriate instruments so that participants may use available public
transportation options.
(2) If public transportation options are not sufficient within an
area or community, costs related to the lease of vehicle(s) may be
included in a supportive services grant application if the applicant or
grantee, as applicable, agrees that:
(i) The vehicle(s) will be safe, accessible, and equipped to meet
the needs of the participants;
(ii) The vehicle(s) will be maintained in accordance with the
manufacturer's recommendations; and
(iii) All transportation personnel (employees and subcontractors)
will be trained in managing any special needs of participants and
handling emergency situations.
(3) The grantee may make payments on behalf of a participant
needing car repairs or maintenance required to operate the vehicle if
the payment will allow the participant to remain in permanent housing
or obtain permanent housing, subject to the following:
(i) Payments for car repairs or maintenance on behalf of the
participant may not exceed $1,000 during a 3-year period, such period
beginning on the date the grantee first pays for any car repairs or
maintenance on behalf of the participant.
(ii) Payments for car repairs or maintenance must be reasonable and
must be paid by the grantee directly to the third party that repairs or
maintains the car.
(iii) Grantees may require participants to share in the cost of car
repairs or maintenance as a condition of receiving assistance with car
repairs or maintenance.
(e) Income support services, which may consist of providing
assistance in obtaining other Federal, State, tribal and local
assistance, in the form of, but not limited to, mental health benefits,
employment counseling, medical assistance, veterans' benefits, and
income support assistance.
(f) Fiduciary and representative payee services, which may consist
of acting on behalf of a participant by receiving the participant's
paychecks, benefits or other income, and using those funds for the
current and foreseeable needs of the participant and saving any
remaining funds for the participant's future use in an interest bearing
account or saving bonds.
(g) Legal services to assist a participant with issues that
interfere with the participant's ability to obtain or retain permanent
housing or supportive services.
(h) Child care, which includes the:
(1) Referral of a participant, as appropriate, to an eligible child
care provider that provides child care with sufficient hours of
operation and serves appropriate ages, as needed by the participant;
and
(2) Payment by a grantee on behalf of a participant for child care
by an eligible child care provider.
(i) Payments for child care services must be paid by the grantee
directly to an eligible child care provider and cannot exceed a maximum
of 4 months in a 12-month period beginning on the date that the grantee
first pays for child care services on behalf of a participant.
(ii) Grantees may require participants to share in the cost of
child care as a condition of receiving payments for child care
services.
(iii) Payments for child care services cannot be provided on behalf
of participants for the same period of time and for the same cost types
that are being provided through another Federal, State or local subsidy
program.
(iv) As a condition of providing payments for child care services,
the grantee must help the participant develop a reasonable plan to
address the participant's future ability to pay for child care
services. Grantees must assist the participant to implement such plan
by providing any necessary assistance or helping the participant to
obtain any necessary public or private benefits or services.
(i) Housing counseling, which includes the provision of counseling
relating to the stabilization of a participant's residence in permanent
housing. At a minimum, housing counseling includes providing referrals
to appropriate local, tribal, State, and Federal resources, and
providing counseling, education and outreach directly to participants
on the following topics, as appropriate:
(1) Housing search assistance, including the location of vacant
units, the scheduling of appointments, viewing apartments, reviewing
tenant leases, and negotiating with landlords on behalf of a
participant;
(2) Rental and rent subsidy programs;
(3) Federal, State, tribal, or local assistance;
(4) Fair housing;
(5) Landlord tenant laws;
(6) Lease terms;
(7) Rent delinquency;
(8) Resolution or prevention of mortgage delinquency, including,
but not limited to, default and foreclosure, loss mitigation,
budgeting, and credit; and
(9) Home maintenance and financial management.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.34 Other supportive services.
Grantees may provide the following services which are necessary for
maintaining independent living in permanent housing and housing
stability:
(a) Rental assistance. Payment of rent, penalties or fees to help
the participant remain in permanent housing or obtain permanent
housing.
(1) A participant may receive rental assistance for a maximum of 8
months during a 3-year period, such period beginning on the date that
the grantee first pays rent on behalf of the participant; however, a
participant cannot receive rental assistance for more than 5 months in
any 12-month period beginning on the date that the grantee first pays
rent on behalf of the participant. The rental assistance may be for
rental payments that are currently due or are in arrears, and for the
payment of penalties or fees incurred by a participant and required to
be paid by the participant under an existing lease or court order. In
all instances, rental assistance may only be provided if the payment of
such rental assistance will directly allow the participant to remain in
permanent housing or obtain permanent housing.
(2) Rental assistance must be paid by the grantee directly to the
third party to whom rent is owed.
(3) As a condition of providing rental assistance, the grantee must
help the participant develop a reasonable plan to address the
participant's future ability
[[Page 68985]]
to pay rent. Grantees must assist the participant to implement such
plan by providing any necessary assistance or helping the participant
to obtain any necessary public or private benefits or services.
(4) The rental assistance paid by a grantee must be in compliance
with the following ``rent reasonableness'' standard. ``Rent
reasonableness'' means the total rent charged for a unit must be
reasonable in relation to the rents being charged during the same time
period for comparable units in the private unassisted market and must
not be in excess of rents being charged by the property owner during
the same time period for comparable non-luxury unassisted units. To
make this determination, the grantee should consider:
(i) The location, quality, size, type, and age of the unit; and
(ii) Any amenities, housing services, maintenance, and utilities to
be provided by the property owner. Comparable rents can be checked by
using a market study, by reviewing comparable units advertised for
rent, or using a note from the property owner verifying the
comparability of charged rents to other units owned by the property
owner. Prior to providing rental assistance in the form of payment of
penalties or fees incurred by a participant, the grantee must determine
that such penalties or fees are reasonable.
(5) With respect to shared housing arrangements, the rent charged
for a participant must be in relation to the size of the private space
for that participant in comparison to other private space in the shared
unit, excluding common space. A participant may be assigned a pro rata
portion based on the ratio derived by dividing the number of bedrooms
in their private space by the number of bedrooms in the unit.
Participation in shared housing arrangements must be voluntary.
(6) Rental assistance payments cannot be provided on behalf of
participants for the same period of time and for the same cost types
that are being provided through another Federal, State, or local
housing subsidy program.
(7) Grantees may require participants to share in the cost of rent
as a condition of receiving rental assistance.
(b) Utility-fee payment assistance. Payment of utility fees to help
the participant to remain in permanent housing or obtain permanent
housing.
(1) A participant may receive payments for utilities for a maximum
of 4 months during a 3-year period, such period beginning on the date
that the grantee first pays utility fees on behalf of the participant;
provided, however, that a participant cannot receive payments for
utilities for more than 2 months in any 12-month period beginning on
the date that the grantee first pays a utility payment on behalf of the
participant. The payment for utilities may be for utility payments that
are currently due or are in arrears, provided that the payment of such
utilities will allow the participant to remain in permanent housing or
obtain permanent housing.
(2) Payments for utilities must be paid by the grantee directly to
a utility company. Payments for utilities only will be available if a
participant, a legal representative of the participant, or a member of
his/her household, has an account in his/her name with a utility
company or proof of responsibility to make utility payments, such as
cancelled checks or receipts in his/her name from a utility company.
(3) As a condition of providing payments for utilities, the grantee
must help the participant develop a reasonable plan to address the
participant's future ability to pay utility payments. Grantees must
assist the participant to implement such plan by providing any
necessary assistance or helping the participant to obtain any necessary
public or private benefits or services.
(4) Payments for utilities cannot be provided on behalf of
participants for the same period of time and for the same cost types
that are being provided through another Federal, State, or local
program.
(5) Grantees may require participants to share in the cost of
utility payments as a condition of receiving payments for utilities.
(c) Deposits. Payment of security deposits or utility deposits to
help the participant remain in permanent housing or obtain permanent
housing.
(1) A participant may receive assistance with the payment of a
security deposit a maximum of one time in every 3-year period, such
period beginning on the date the grantee pays a security deposit on
behalf of a participant.
(2) A participant may receive assistance with the payment of a
utility deposit a maximum of one time in every 3-year period, such
period beginning on the date the grantee pays a utility deposit on
behalf of a participant.
(3) Any security deposit or utility deposit must be paid by the
grantee directly to the third party to whom the security deposit or
utility deposit is owed. The payment of such deposit must allow the
participant to remain in the participant's existing permanent housing
or help the participant to obtain and remain in permanent housing
selected by the participant.
(4) As a condition of providing a security deposit payment or a
utility deposit payment, the grantee must help the participant develop
a reasonable plan to address the participant's future housing
stability. Grantees must assist the participant to implement such plan
by providing any necessary assistance or helping the participant to
obtain any necessary public or private benefits or services.
(5) Security deposits and utility deposits covering the same period
of time in which assistance is being provided through another housing
subsidy program are eligible, as long as they cover separate cost
types.
(6) Grantees may require participants to share in the cost of the
security deposit or utility deposit as a condition of receiving
assistance with such deposit.
(d) Moving costs. Payment of moving costs to help the participant
to obtain permanent housing.
(1) A participant may receive assistance with moving costs a
maximum of one time in every 3-year period, such period beginning on
the date the grantee pays moving costs on behalf of a participant.
(2) Moving costs assistance must be paid by the grantee directly to
a third party. Moving costs assistance includes reasonable moving
costs, such as truck rental, hiring a moving company, or short-term
storage fees for a maximum of 3 months or until the participant is in
permanent housing, whichever is shorter.
(3) As a condition of providing moving costs assistance, the
grantee must help the participant develop a reasonable plan to address
the participant's future housing stability. Grantees must assist the
participant to implement such plan by providing any necessary
assistance or helping the participant to obtain any necessary public or
private benefits or services.
(4) Moving costs assistance payments cannot be provided on behalf
of participants for the same period of time and for the same cost types
that are being provided through another Federal, State, or local
program.
(5) Grantees may require participants to share in the cost of
moving as a condition of receiving assistance with moving costs.
(e) Purchase of emergency supplies for a participant. (1) A grantee
may purchase emergency supplies for a participant on a temporary basis.
The costs for such emergency supplies shall not exceed $500 per
participant during
[[Page 68986]]
a 3-year period, such period beginning on the date that the grantee
first pays for an emergency supply on behalf of the participant.
(2) The costs of the emergency supplies must be paid by the grantee
directly to a third party.
(f) Other. Other services as set forth in the Notice of Fund
Availability or as approved by VA that are consistent with the
Supportive Services for Veteran Families Program. Applicants may
propose additional services in their supportive services grant
application, and grantees may propose additional services by submitting
a written request to modify the supportive services grant in accordance
with Sec. 62.60.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.35 Limitations on and continuations of the provision of
supportive services to certain participants.
(a) Continuation of the provision of supportive services to a
participant classified under Sec. 62.11(a)(2). If a participant
classified under Sec. 62.11(a)(2) does not become a resident of
permanent housing within the originally scheduled 90-day period, the
grantee may continue to provide supportive services to a participant
classified under Sec. 62.11(a)(2) for such time that the participant
continues to meet the requirements of Sec. 62.11(a)(2).
(b) Limitations on the provision of supportive services to
participants classified under Sec. 62.11(a)(3). (1) A grantee may
provide supportive services to a participant classified under Sec.
62.11(a)(3) until the earlier of the following dates:
(i) The participant commences receipt of other housing services
adequate to meet the participant's needs; or
(ii) Ninety days from the date the participant exits permanent
housing.
(2) Supportive services provided to participants classified under
Sec. 62.11(a)(3) must be designed to support the participants in their
choice to transition into housing that is responsive to their
individual needs and preferences.
(c) Continuation of supportive services to veteran family
member(s). If a veteran becomes absent from a household or dies while
other members of the veteran family are receiving supportive services,
then such supportive services must continue for a grace period
following the absence or death of the veteran. The grantee must
establish a reasonable grace period for continued participation by the
veteran's family member(s), but that period may not exceed 1 year from
the date of absence or death of the veteran, subject to the
requirements of paragraphs (a) and (b) of this section. The grantee
must notify the veteran's family member(s) of the duration of the grace
period.
(d) Referral for other assistance. If a participant becomes
ineligible to receive supportive services under this section, the
grantee must provide the participant with information on other
available programs or resources.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.36 General operation requirements.
(a) Eligibility documentation. Grantees must verify and document
each participant's eligibility for supportive services and classify the
participant under one of the categories set forth in Sec. 62.11(a).
Grantees must certify the eligibility and classification of each
participant at least once every 3 months.
(b) Confidentiality. Grantees must maintain the confidentiality of
records kept on participants. Grantees that provide family violence
prevention or treatment services must establish and implement
procedures to ensure the confidentiality of:
(1) Records pertaining to any individual provided services, and
(2) The address or location where the services are provided.
(c) Notifications to participants. (1) Prior to initially providing
supportive services to a participant, the grantee must notify each
participant of the following:
(i) The supportive services are being paid for, in whole or in
part, by VA;
(ii) The supportive services available to the participant through
the grantee's program; and
(iii) Any conditions or restrictions on the receipt of supportive
services by the participant.
(2) The grantee must provide each participant with a satisfaction
survey which can be submitted by the participant directly to VA, within
45 to 60 days of the participant's entry into the grantee's program and
again within 30 days of such participant's pending exit from the
grantee's program.
(d) Assessment of funds. Grantees must regularly assess how
supportive services grant funds can be used in conjunction with other
available funds and services to assist participants.
(e) Administration of supportive services grants. Grantees must
ensure that supportive services grants are administered in accordance
with the requirements of this part, the supportive services grant
agreement, and other applicable laws and regulations. Grantees are
responsible for ensuring that any subcontractors carry out activities
in compliance with this part.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.37 Fee prohibition.
Grantees must not charge a fee to very low-income veteran families
for providing supportive services that are funded with amounts from a
supportive services grant.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.40 Notice of Fund Availability.
When funds are available for supportive services grants, VA will
publish a Notice of Fund Availability in the Federal Register. The
notice will identify:
(a) The location for obtaining supportive services grant
applications;
(b) The date, time, and place for submitting completed supportive
services grant applications;
(c) The estimated amount and type of supportive services grant
funding available;
(d) Any priorities for or exclusions from funding to meet the
statutory mandates of 38 U.S.C. 2044 and VA goals for the Supportive
Services for Veteran Families Program;
(e) The length of term for the supportive services grant award;
(f) The minimum number of total points and points per category that
an applicant or grantee, as applicable, must receive in order for a
supportive services grant to be funded;
(g) Any maximum uses of supportive services grant funds for
specific supportive services;
(h) The timeframes and manner for payments under the supportive
services grant; and
(i) Other information necessary for the supportive services grant
application process as determined by VA.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.50 Supportive services grant agreements.
(a) After an applicant is selected for a supportive services grant
in accordance with Sec. 62.23, VA will draft a supportive services
grant agreement to be executed by VA and the applicant. Upon execution
of the supportive services grant agreement, VA will obligate supportive
services grant funds to cover the amount of the approved supportive
services grant, subject to the availability of funding. The supportive
services grant agreement will provide that the grantee agrees, and will
ensure that each subcontractor agrees, to:
(1) Operate the program in accordance with the provisions of this
part and the applicant's supportive services grant application;
(2) Comply with such other terms and conditions, including
recordkeeping and reports for program monitoring and
[[Page 68987]]
evaluation purposes, as VA may establish for purposes of carrying out
the Supportive Services for Veteran Families Program, in an effective
and efficient manner; and
(3) Provide such additional information as deemed appropriate by
VA.
(b) After a grantee is selected for renewal of a supportive
services grant in accordance with Sec. 62.25, VA will draft a
supportive services grant agreement to be executed by VA and the
grantee. Upon execution of the supportive services grant agreement, VA
will obligate supportive services grant funds to cover the amount of
the approved supportive services grant, subject to the availability of
funding. The supportive services grant agreement will contain the same
provisions described in paragraph (a) of this section.
(c) No funds provided under this part may be used to replace
Federal, State, tribal, or local funds previously used, or designated
for use, to assist very low-income veteran families.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.51 Payments under the supportive services grant.
Grantees are to be paid in accordance with the timeframes and
manner set forth in the Notice of Fund Availability.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.60 Program or budget changes and corrective action plans.
(a) A grantee must submit to VA a written request to modify a
supportive services grant for any proposed significant change that will
alter the supportive services grant program. If VA approves such
change, VA will issue a written amendment to the supportive services
grant agreement. A grantee must receive VA's approval prior to
implementing a significant change. Significant changes include, but are
not limited to, a change in the grantee or any subcontractors
identified in the supportive services grant agreement; a change in the
area or community served by the grantee; additions or deletions of
supportive services provided by the grantee; a change in category of
participants to be served; and a change in budget line items that are
more than 10 percent of the total supportive services grant award.
(1) VA's approval of changes is contingent upon the grantee's
amended application retaining a high enough rank to have been
competitively selected for funding in the year that the application was
granted.
(2) Each supportive services grant modification request must
contain a description of the revised proposed use of supportive
services grant funds.
(b) VA may require that the grantee initiate, develop and submit to
VA for approval a Corrective Action Plan (CAP) if, on a quarterly
basis, actual supportive services grant expenditures vary from the
amount disbursed to a grantee for that same quarter or actual
supportive services grant activities vary from the grantee's program
description provided in the supportive services grant agreement.
(1) The CAP must identify the expenditure or activity source that
has caused the deviation, describe the reason(s) for the variance,
provide specific proposed corrective action(s), and provide a timetable
for accomplishment of the corrective action.
(2) After receipt of the CAP, VA will send a letter to the grantee
indicating that the CAP is approved or disapproved. If disapproved, VA
will make beneficial suggestions to improve the proposed CAP and
request resubmission, or take other actions in accordance with this
part.
(c) Grantees must inform VA in writing of any key personnel changes
(e.g., new executive director, supportive services grant program
director, or chief financial officer) and grantee address changes
within 30 days of the change.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.61 Procedural error.
If an applicant would have been selected but for a procedural error
committed by VA, VA may select that applicant for funding when
sufficient funds become available if there is no material change in the
information that would have resulted in the applicant's selection. A
new application will not be required for this purpose.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.62 Religious organizations.
(a) Organizations that are religious or faith-based are eligible,
on the same basis as any other organization, to participate in the
Supportive Services for Veteran Families Program under this part. In
the selection of applicants, the Federal government will not
discriminate for or against an organization on the basis of the
organization's religious character or affiliation.
(b)(1) No organization may use direct financial assistance from VA
under this part to pay for any of the following:
(i) Inherently religious activities, such as religious worship,
instruction, or proselytization; or
(ii) Equipment or supplies to be used for any of those activities.
(2) For purposes of this section, ``indirect financial assistance''
means Federal assistance in which a service provider receives program
funds through a voucher, certificate, agreement, or other form of
disbursement, as a result of the independent and private choices of
individual beneficiaries. ``Direct financial assistance'' means Federal
aid in the form of a grant, contract, or cooperative agreement where
the independent choices of individual beneficiaries do not determine
which organizations receive program funds.
(c) Organizations that engage in inherently religious activities,
such as worship, religious instruction, or proselytization, must offer
those services separately in time or location from any programs or
services funded with direct financial assistance from VA under this
part, and participation in any of the organization's inherently
religious activities must be voluntary for the beneficiaries of a
program or service funded by direct financial assistance from VA under
this part.
(d) A religious organization that participates in the Supportive
Services for Veteran Families Program under this part will retain its
independence from Federal, State, or local governments and may continue
to carry out its mission, including the definition, practice, and
expression of its religious beliefs, provided that it does not use
direct financial assistance from VA under this part to support any
inherently religious activities, such as worship, religious
instruction, or proselytization. Among other things, faith-based
organizations may use space in their facilities to provide VA-funded
services under this part, without removing religious art, icons,
scripture, or other religious symbols. In addition, a VA-funded
religious organization retains its authority over its internal
government, and it may retain religious terms in its organization's
name, select its board members and otherwise govern itself on a
religious basis, and include religious reference in its organization's
mission statement and other governing documents.
(e) An organization that participates in a VA program under this
part must not, in providing direct program assistance, discriminate
against a program beneficiary or a prospective program beneficiary
regarding supportive services, financial assistance, or technical
assistance, on the basis of religion or religious belief.
(f) If a State or local government voluntarily contributes its own
funds to supplement federally funded activities, the State or local
government has the
[[Page 68988]]
option to segregate the Federal funds or commingle them. However, if
the funds are commingled, this provision applies to all of the
commingled funds.
(g) To the extent otherwise permitted by Federal law, the
restrictions on inherently religious activities set forth in this
section do not apply where VA funds are provided to religious
organizations through indirect assistance as a result of a genuine and
independent private choice of a beneficiary, provided the religious
organizations otherwise satisfy the requirements of this part. A
religious organization may receive such funds as the result of a
beneficiary's genuine and independent choice if, for example, a
beneficiary redeems a voucher, coupon, or certificate, allowing the
beneficiary to direct where funds are to be paid, or a similar funding
mechanism provided to that beneficiary and designed to give that
beneficiary a choice among providers.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.63 Visits to monitor operations and compliance.
(a) VA has the right, at all reasonable times, to make visits to
all grantee locations where a grantee is using supportive services
grant funds in order to review grantee accomplishments and management
control systems and to provide such technical assistance as may be
required. VA may conduct inspections of all program locations and
records of a grantee at such times as are deemed necessary to determine
compliance with the provisions of this part. In the event that a
grantee delivers services in a participant's home, or at a location
away from the grantee's place of business, VA may accompany the
grantee. If the grantee's visit is to the participant's home, VA will
only accompany the grantee with the consent of the participant. If any
visit is made by VA on the premises of the grantee or a subcontractor
under the supportive services grant, the grantee must provide, and must
require its subcontractors to provide, all reasonable facilities and
assistance for the safety and convenience of the VA representatives in
the performance of their duties. All visits and evaluations will be
performed in such a manner as will not unduly delay services.
(b) The authority to inspect carries with it no authority over the
management or control of any applicant or grantee under this part.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.70 Financial management and administrative costs.
(a) Grantees must comply with applicable requirements of the Single
Audit Act Amendments of 1996 (31 U.S.C. 7501-7507) and revised OMB
Circular A-133, ``Audits of States, Local Governments, and Non-Profit
Organizations,'' codified by VA at 38 CFR Part 41.
(b) Grantees must use a financial management system that provides
adequate fiscal control and accounting records and meets the
requirements set forth in OMB Circular A-110, Subpart C, Section 21
(codified at 2 CFR 215.21) and 38 CFR 49.21.
(c) Payment up to the amount specified in the supportive services
grant must be made only for allowable, allocable, and reasonable costs
in conducting the work under the supportive services grant. The
determination of allowable costs must be made in accordance with the
applicable Federal Cost Principles set forth in OMB Circular A-122,
Cost Principles for Non-Profit Organizations, codified at 2 CFR Part
235.
(d) Grantees are subject to the Uniform Administrative Requirements
for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations, codified at 38 CFR Part
49.
(e) Costs for administration by a grantee must not exceed 10
percent of the total amount of the supportive services grant.
Administrative costs will consist of all direct and indirect costs
associated with the management of the program. These costs will include
the administrative costs, both direct and indirect, of subcontractors.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.71 Grantee reporting requirements.
(a) VA may require grantees to provide, in such form as may be
prescribed, such reports or answers in writing to specific questions,
surveys, or questionnaires as VA determines necessary to carry out the
Supportive Services for Veteran Families Program.
(b) If, on a quarterly basis, actual supportive services grant
expenditures vary from the amount disbursed to a grantee for that same
quarter or actual supportive services grant activities vary from the
grantee's program description provided in the supportive services grant
agreement, grantees must report the deviation to VA.
Note to paragraph (b): For information on corrective action
plans, which may be required in this circumstance, see Sec. 62.60.
(c) At least once per year, or at the frequency set by VA, each
grantee must submit to VA a report containing information relating to
operational effectiveness, fiscal responsibility, supportive services
grant agreement compliance, and legal and regulatory compliance,
including a description of the use of supportive services grant funds,
the number of participants assisted, the types of supportive services
provided, and any other information that VA may request.
(d) Grantees must relate financial data to performance data and
develop unit cost information whenever practical.
(e) All pages of the reports must cite the assigned supportive
services grant number and be submitted in a timely manner.
(f) Grantees must provide VA with consent to post information from
reports on the Internet and use such information in other ways deemed
appropriate by VA. Grantees shall clearly mark information that is
confidential to individual participants.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.72 Recordkeeping.
Grantees must ensure that records are maintained for at least a 3-
year period to document compliance with this part. Grantees must
produce such records at VA's request.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.73 Technical assistance.
VA will provide technical assistance, as necessary, to eligible
entities to meet the requirements of this part. Such technical
assistance will be provided either directly by VA or through grants or
contracts with appropriate public or non-profit private entities.
(Authority: 38 U.S.C. 501, 2044, 2064)
Sec. 62.80 Withholding, suspension, deobligation, termination, and
recovery of funds by VA.
(a) Recovery of funds. VA will recover from the grantee any
supportive services grant funds that are not used in accordance with
the requirements of this part. VA will issue to the grantee a notice of
intent to recover supportive services grant funds. The grantee will
then have 30 days to submit documentation demonstrating why the
supportive services grant funds should not be recovered. After review
of all submitted documentation, VA will determine whether action will
be taken to recover the supportive services grant funds.
(b) VA actions when grantee fails to comply. When a grantee fails
to comply with the terms, conditions, or standards of the supportive
services grant, VA
[[Page 68989]]
may, on 7-days notice to the grantee, withhold further payment, suspend
the supportive services grant, or prohibit the grantee from incurring
additional obligations of supportive services grant funds, pending
corrective action by the grantee or a decision to terminate in
accordance with paragraph (c) of this section. VA will allow all
necessary and proper costs that the grantee could not reasonably avoid
during a period of suspension if such costs meet the provisions of the
applicable Federal Cost Principles.
(c) Termination. Supportive services grants may be terminated in
whole or in part only if paragraphs (c)(1), (2), or (3) of this section
apply.
(1) By VA, if a grantee materially fails to comply with the terms
and conditions of a supportive services grant award and this part.
(2) By VA with the consent of the grantee, in which case VA and the
grantee will agree upon the termination conditions, including the
effective date and, in the case of partial termination, the portion to
be terminated.
(3) By the grantee upon sending to VA written notification setting
forth the reasons for such termination, the effective date, and, in the
case of partial termination, the portion to be terminated. However, if
VA determines in the case of partial termination that the reduced or
modified portion of the supportive services grant will not accomplish
the purposes for which the supportive services grant was made, VA may
terminate the supportive services grant in its entirety under either
paragraphs (c)(1) or (2) of this section.
(d) Deobligation of funds. (1) VA may deobligate all or a portion
of the amounts approved for use by a grantee if:
(i) The activity for which funding was approved is not provided in
accordance with the approved application and the requirements of this
part;
(ii) Such amounts have not been expended within a 1-year period
from the date of the signing of the supportive services grant
agreement;
(iii) Other circumstances set forth in the supportive services
grant agreement authorize or require deobligation.
(2) At its discretion, VA may re-advertise in a Notice of Fund
Availability the availability of funds that have been deobligated under
this section or award deobligated funds to applicants who previously
submitted applications in response to the most recently published
Notice of Fund Availability.
(Authority: 38 U.S.C. 501, 2044)
Sec. 62.81 Supportive services grant closeout procedures.
Supportive services grants will be closed out in accordance with
the following procedures upon the date of completion:
(a) No later than 90 days after the date of completion, the grantee
must refund to VA any unobligated (unencumbered) balance of supportive
services grant funds that are not authorized by VA to be retained by
the grantee.
(b) No later than 90 days after the date of completion, the grantee
must submit all financial, performance and other reports required by VA
to closeout the supportive services grant. VA may authorize extensions
when requested by the grantee.
(c) If a final audit has not been completed prior to the date of
completion, VA retains the right to recover an appropriate amount after
considering the recommendations on disallowed costs once the final
audit has been completed.
(Authority: 38 U.S.C. 501, 2044)
[FR Doc. 2010-28407 Filed 11-9-10; 8:45 am]
BILLING CODE 8320-01-P