[Federal Register Volume 75, Number 229 (Tuesday, November 30, 2010)]
[Notices]
[Pages 74089-74091]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-30216]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 30, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full
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description of the records at the file unit level as well as their
disposition. If NARA staff has prepared an appraisal memorandum for the
schedule, it too includes information about the records. Further
information about the disposition process is available on request.
Schedules Pending
1. Department of the Army, Agency-wide (N1-AU-10-34, 1 item, 1
temporary item). Master files of an electronic information system used
to identify and prioritize construction and repair projects for
Installation Management Command.
2. Department of the Army, Agency-wide (N1-AU-10-58, 3 items, 3
temporary items). Master files of electronic information systems that
contain maintenance and repair management information, including work
plans, inventories, inspections, and budgeting information.
3. Department of the Army, Agency-wide (N1-AU-10-63, 1 item, 1
temporary item). Master files of an electronic information system that
contains energy consumption data for active Army, Reserve, and National
Guard installations.
4. Department of the Army, Agency-wide (N1-AU-11-24, 1 item, 1
temporary item). Master files of an electronic information system
containing information on inventories of military equipment and
ammunition.
5. Department of Commerce, Census Bureau (N1-29-10-5, 66 items, 45
temporary items). Records relating to the 2010 Census, covering such
processes as address list development, testing of approaches and
techniques for implementing the census, data collection, capture and
processing, and resolution of challenges to counts. Proposed for
permanent retention are scanned images of respondent census forms; the
Individual Census Record File containing response data and linkage
information to the scanned images; summary data files that provide
population totals and counts of population characteristics sorted at a
variety of geographic levels; a public use microdata sample file
providing demographic, social, economic, and housing data for a sample
of the population; record set of publications, studies, and reports;
and geographic products and outputs, including maps showing boundaries
and names of geographic areas covered by the census and thematic maps
illustrating the distribution of population characteristics.
6. Department of Health and Human Services, Office of the Secretary
(N1-468-10-2, 1 item, 1 temporary item). Master files of an electronic
information system containing data about grants awarded by all
operating divisions of the Department of Health and Human Services.
Department of Homeland Security, U.S. Citizenship and Immigration
Services (N1-566-10-4, 1 item, 1 temporary item). Master files of an
electronic information system containing information necessary to
support monitoring and compliance activities for researching and
managing misuse, abuse, discrimination, breach of privacy, and
fraudulent use of immigration status verification information.
7. Department of Homeland Security, U.S. Coast Guard (N1-26-10-1, 3
items, 3 temporary items). Master files and outputs of an electronic
information system used to provide Search and Rescue authorities with
accurate information on the positions and characteristics of vessels
near a reported distress.
8. Department of the Interior, National Business Center, (N1-48-09-
4, 1 item, 1 temporary item). Master files of an electronic information
system used to catalog materials housed in the agency's library system,
including titles, authors, subject headings, call numbers, and
bibliographic entries.
9. Department of the Interior, National Business Center, (N1-48-09-
4, 1 item, 1 temporary item). Master files of an electronic information
system used to catalog materials housed in the agency's museum system,
including information used to identify and track museum objects.
10. Department of Justice, Tax Division (N1-60-09-57, 1 item, 1
temporary item). Master files of an electronic information system
containing human resources tracking data.
11. Department of Justice, Justice Management Division (N1-60-10-
22, 1 item, 1 temporary item). Files maintained by the Special
Authorizations Unit approving the use of funds to cover expenses for
witnesses appearing in Federal courts on behalf of the Department of
Justice attorneys.
12. Department of Labor, Occupational Safety and Health
Administration (N1-100-07-1, 20 items, 14 temporary items). Records
pertaining to the Voluntary Protection Program and Strategic
Partnership Program, including site approval files, administrative
documents, outreach materials, and verification reports. Proposed for
permanent retention are program policy files.
13. Department of State, Bureau of Administration (N1-059-10-16, 13
items, 13 temporary items). Master files and reports of an electronic
information system that contains data on the agency's Freedom of
Information Act requests and responses, including full and partial
releases and denied requests. Also includes non-responsive documents,
internal research requests, ethics in government and constituent
congressional requests, special collections, pre-publication reviews of
manuscripts, and other review requests. Statistical and case management
reports are also covered on this schedule.
14. Department of State, Bureau of Administration (N1-59-10-17, 13
items, 13 temporary items). Records include department notices and
announcements; post reports; records related to requesting, tracking,
and billing for printing jobs; service reports for equipment; records
related to ordering and maintaining photocopiers; master files of an
electronic information system containing information on publication
distribution; and an intranet site. The intranet site contains notices
and announcements, post reports, post information, photos, forms, and
other product and service information for the Office of Global
Publishing Solutions.
15. Administrative Office of the United States Courts, Agency-wide
(N1-116-10-1, 1 item, 1 temporary item). Working papers used in
conducting voluntary management reviews.
16. Export-Import Bank of the United States, Agency-wide (N1-275-
10-6, 1 item, 1 temporary item). Master files of an electronic
information system used to validate data used for reporting
requirements for medium-term loan guarantees, insurance policies, and
working capital.
17. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-2, 3 items, 3 temporary items). Master files of electronic
information systems containing information on quality and management,
including audits, evaluations, quality reports, customer feedback
surveys, survey responses, and corrective actions.
18. National Aeronautics and Space Administration, Agency-wide (N1-
255-10-5, 24 items, 21 temporary items). Records relating to
environmental management files, including routine correspondence,
baseline documents, summaries, monitoring activities, waste manifests,
permit applications, and functional review reports. Proposed for
permanent retention are records and waste manifests of significant
programs, projects, and incidents that have large impacts on the
environment.
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19. National Archives and Records Administration, Office of the
General Counsel (DAA-64-2010-5, 1 item, 1 temporary item). Master files
of an electronic information system used to track garnishment actions.
20. National Mediation Board, Agency-wide (N1-13-11-1, 4 items, 1
temporary item). Records of the Presidential Emergency Boards,
including routine case notes. Proposed for permanent retention are
official case files and reports.
Dated: November 24, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-30216 Filed 11-29-10; 8:45 am]
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