[Federal Register Volume 75, Number 37 (Thursday, February 25, 2010)]
[Notices]
[Pages 8751-8753]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-3877]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
March 29, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request
Schedules Pending
1. Department of Agriculture, Departmental Administration (N1-16-
10-3, 1 item, 1 temporary item). Master
[[Page 8752]]
files of an electronic information system used to track service
requests.
2. Department of Defense, Army and Air Force Exchange Service (N1-
334-10-1, 6 items, 5 temporary items). Inspector General records,
including such records as inspection reports, hotline files, and
investigative files relating to cases lacking historical significance.
Historically significant case files are proposed for permanent
retention.
3. Department of Health and Human Services, Administration on Aging
(N1-439-09-2, 14 items, 14 temporary items). Schedules of daily
activities and files of the Deputy Assistant Secretary; administrative
policies, procedures and reports; organizational analysis files;
working files for the Office of Management Analysis and Resources;
budget formulation files and financial management files; grant award
files, program support files and working files; and working files for
the Office of Administrative and Technology Services.
4. Department of Health and Human Services, Administration on Aging
(N1-439-09-4, 9 items, 8 temporary items). Master data files containing
grantee reporting data; master data files containing contact
information for eldercare services; master data files used for tracking
correspondence through the office of the Executive Secretary; and
master data files of raw and aggregated data from the National Survey
of Older Americans. Proposed as permanent are master data files for the
public use version of data from the National Survey of Older Americans.
5. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-09-6, 1 item, 1 temporary item). Master files
of an electronic information system that contains documentation
relating to the eligibility and enrollment of Medicare beneficiaries.
6. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-09-16, 1 item, 1 temporary item). Master
files of an electronic information system that contains information
concerning Medicare contractor workload, budget administration, and
provider cost reporting.
7. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-10-1, 17 items, 17 temporary items). Records
relating to agency oversight of Medicare Health Plan Organizations.
Included are such records as compliance reports, performance
measurements, loan guarantees, and correspondence files.
8. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-10-3, 2 items, 2 temporary items). Master
files and outputs of an electronic information system that contains
information concerning personal health records pilot projects.
9. Department of Homeland Security, U.S. Secret Service (N1-87-10-
1, 1 item, 1 temporary item). Master files of an electronic information
system used to capture, digitize, and transmit fingerprint information
to the Federal Bureau of Investigation for search against criminal
fingerprint records.
10. Department of the Interior, Office of the Secretary (N1-49-08-
16, 1 item, 1 temporary item). Master files of an electronic
information system used to track employee training and progress.
11. Department of Justice, Antitrust Division (N1-60-05-11, 2
items, 1 temporary item). Electronic data relating to time reporting
and personnel matters contained in subsystems of an electronic
information system that contains data concerning the Division's
operations and activities. Proposed for permanent retention is
electronic data contained in subsystems that relate to substantive
Division activities, such as investigations, cases, and special
projects.
12. Department of Justice, Antitrust Division (N1-60-09-55, 2
items, 1 temporary item). Bank merger applications that do not result
in an investigation. Master files of an electronic information system
that tracks bank acquisitions are proposed for permanent retention.
Applications that result in an investigation were previously approved
as permanent.
13. Department of Justice, Justice Management Division (N1-60-10-4,
2 items, 2 temporary items). Files relating to the certification of
agency employees in regard to education and training in contracting and
acquisition. Included are case files relating to the granting of
certifications as well as files relating to waivers of certification
requirements.
14. Department of Justice, Executive Office for U.S. Attorneys (N1-
60-09-29, 10 items, 8 temporary items). Outputs of electronic
information systems used to track and manage cases and personnel
resources. Master files of these systems are proposed for permanent
retention.
15. Department of Justice, Executive Office for U.S. Trustees (N1-
60-09-62, 3 items, 3 temporary items). Records related to the U.S.
Trustee Program's internal Web site. Both Web content and Web
management records are included.
16. Department of Justice, Executive Office for U.S. Trustees (N1-
60-09-71, 1 item, 1 temporary item). Master files of an electronic
information system that contains data concerning staff time spent on
defined categories of work.
17. Department of Justice, Federal Bureau of Investigation (N1-65-
09-27, 5 items, 2 temporary items). Outputs and audit logs of an
electronic information system used to manage information about
confidential human sources. Master files of this electronic system,
hard copy case files and related electronic indexes are proposed for
permanent retention.
18. Department of Justice, Federal Bureau of Investigation (N1-65-
10-1, 2 items, 2 temporary items). Photograph collections maintained by
the Laboratory Division, including photographs relating to bombing
incidents. These photographs are duplicates of the original
photographs, which are maintained in the related investigative case
file.
19. Department of Justice, Federal Bureau of Investigation (N1-65-
10-11, 6 items, 6 temporary items). Master files, outputs, audit logs
and related records associated with an electronic information system
used to support the Department of State's visa approval process.
20. Department of the Navy, Agency-wide (N1-NU-09-8, 7 items, 3
temporary items). Case files, records relating to survivor's benefits,
and other files associated with the death of active duty military
personnel. Proposed for permanent retention are such records as
casualty reports, reports of death, death certificates, and Naval Board
of Inquiry recommendations.
21. Department of Transportation, Federal Highway Administration
(N1-406-09-2, 3 items, 2 temporary items). Files accumulated by field
offices of the Federal Lands Highway Division. Included are
administrative files relating to policies and procedures, relations
with outside organizations, and planning as well as construction
project files. Final construction reports are proposed for permanent
retention.
22. Department of Transportation, Federal Highway Administration
(N1-406-10-2, 2 items, 2 temporary items). Master files and outputs of
an electronic information system used to manage the laboratory testing
of construction materials, including the receipt of samples and
billings.
23. Department of the Treasury, Alcohol and Tobacco Tax and Trade
Bureau (N1-564-09-7, 1 item, 1 temporary item). Content records
associated with the Bureau's internal Web site, which functions as a
portal to other agency systems and also includes copies of agency
records.
[[Page 8753]]
24. Department of the Treasury, Internal Revenue Service (N1-58-09-
75, 2 items, 2 temporary items). Master files and documentation
associated with an electronic information system used to maintain
statistics on examinations conducted by Tax Exempt/Government Entity
field offices.
25. Department of the Treasury, Internal Revenue Service (N1-58-09-
77, 3 items, 3 temporary items). Master files, outputs, and
documentation associated with an electronic information system used as
a decision-making tool for ensuring consistent application of tax laws
to innocent spouse claims.
26. Department of the Treasury, Internal Revenue Service (N1-58-09-
78, 2 items, 2 temporary items). Master files and documentation
associated with an electronic information system used to forward
letters to otherwise un-locatable persons on behalf of other agencies,
organizations, or private citizens.
27. Department of the Treasury, Internal Revenue Service (N1-58-09-
79, 3 items, 3 temporary items). Master files and documentation
associated with an electronic information system used to perform
quarterly and annual updates of taxpayer information using the most
recent bankruptcy data.
28. Department of the Treasury, Internal Revenue Service (N1-58-09-
86, 2 items, 2 temporary items). Master files and documentation
associated with an electronic information system used to map money
follow-throughs across all agency taxpaying entities.
29. Department of the Treasury, Internal Revenue Service (N1-58-09-
88, 2 items, 2 temporary items). Master files and documentation
associated with an electronic information system used to track the
status of claims applications for the informant award program.
30. Commodity Futures Trading Commission, Agency-wide (N1-180-09-2,
7 items, 7 temporary items). Electronic data and other records
associated with an electronic information system that contains
financial statements submitted for review by registrants.
31. Commodity Futures Trading Commission, Agency-wide (N1-180-09-4,
11 items, 11 temporary items). Electronic data associated with an
electronic information system that is used to identify large traders
whose positions may pose risk to the industry or a clearing firm.
Dated: February 19, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-3877 Filed 2-24-10; 8:45 am]
BILLING CODE 7515-01-P