[Federal Register Volume 75, Number 44 (Monday, March 8, 2010)]
[Notices]
[Pages 10471-10473]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-4819]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2010-OS-0023]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Logistics Agency is proposing to amend a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
April 7, 2010 unless comments are received which would result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the
agency name and docket number for this Federal Register document. The
general policy for comments and other submissions from members of the
public is to make these submissions available for public viewing on the
Internet at http://www.regulations.gov as they are received without
change, including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the Chief Privacy and FOIA Officer, Headquarters Defense Logistics
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: March 2, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S650.30
SYSTEM NAME:
DRMS Surplus Sales Program Records (September 4, 2007; 72 FR
50672).
CHANGES:
* * * * *
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Add ``, as amended.'' after ``(SSN)''.
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete second paragraph and replace with ``DNSP Data Owner,
Property Disposal Specialist (DNSP), Defense Reutilization and
Marketing Service, DRMS-BBS, 74 Washington Avenue North, Battle Creek,
Michigan 49037-3092.''
* * * * *
RECORD SOURCE CATEGORIES:
Delete entry and replace with ``Information is provided by the
subject individual. Bidder Identification Numbers are assigned
sequentially by DAISY National Sales Program (DNSP). New bidders on
Local Sales will receive a sequential number by adding them to the
Bidder Master File on the Web, which feeds DNSP. Reutilization
Modernization Program (RMP) will use the same sequential system
assigned Bidder Identification Numbers. Debarment data is provided by
either the DRMS Office of Counsel or by General Services
Administration.''
* * * * *
S650.30
SYSTEM NAME:
DRMS Surplus Sales Program Records.
SYSTEM LOCATION:
For Local Sales, DAISY National Sales Program (DNSP), and the
Bidder Master File (BMF): Defense Reutilization and Marketing Service,
ATTN: Chief, Sales Office, DRMS-BBS, 74 Washington Avenue North, Battle
Creek, MI 49037-3092.
For the Reutilization Modernization Program (RMP): RMP, DLIS-XP,
ATTN:
[[Page 10472]]
Program Manager, 74 Washington Avenue North, Battle Creek, MI 49037-
3092
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals, businesses, and organizations that have registered to
participate in the DoD Surplus Sales Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, business and home addresses and telephone
numbers, bidder identification and registration number, bidder status
code, Social Security Number (SSN) or Taxpayer ID number, amounts paid,
owed or refunded, data on bad checks, bid bond data, and bank guarantee
code.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 133, Under Secretary of Defense for Acquisition and
Technology; 40 U.S.C. 101 et seq., Federal Property and Administrative
Services Act of 1949, as amended; 50 U.S.C. App. 2401 et seq., Export
Control; 41 CFR part 101-45; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
Information is collected and maintained for the purpose of
registering bidders for DRMS Surplus Sales; creating sales contracts;
creating cash collection and refund vouchers; recording payments and
property removal details; indebtedness; and other actions associated
with the sales transaction.
Data may also be used by DoD law enforcement agencies responsible
for auditing and investigating or enforcing criminal, civil, or
administrative laws; the Defense Reutilization and Marketing Offices
(DRMO) for the purpose of notifying bidders of upcoming surplus sales
of potential interest to bidders; the Defense Finance and Accounting
Service for the purpose of collecting and depositing payments owed to
DRMS; and statistical data with all personal identifiers removed may be
used by management for reporting or program management purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C
552a(b)(3) as follows:
To the General Services Administration for the purpose of adding
and flagging bidder's records debarred from doing business with the
Federal Government.
To the DRMS commercial sales venture partner(s) for the purpose of
registering bidders for their surplus sales, creating sales contracts,
creating cash collection and refund vouchers, recording payments and
property removal details, indebtedness, and other actions associated
with the sales transaction.
The DoD ``Blanket Routine Uses'' also apply to this system of
records.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of their
credit records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and taxpayer
identification number (TIN) or Social Security Number (SSN), the
amount, status, and history of the claim; and the agency or program
under which the claim arose for the sole purpose of allowing the
consumer reporting agency to prepare a commercial credit report.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper records and/or on electronic storage
media.
RETRIEVABILITY:
Individuals' name, business address, telephone number, Bidder
Identification Number or any combination of the above.
SAFEGUARDS:
Access is limited to those DRMS and contractor personnel who use
the records to perform official assigned duties. Technical controls are
in place to restrict activity of users within the application; data
owner verifies a need-to-know for each activity and assigns the
candidate user to a group with authorization to perform specific
actions.
Records are maintained in secure, limited access, or monitored work
areas accessible only to authorized personnel. Central Processing Units
are located in a physically controlled access area requiring either a
badge or card swipe for entry. Workstations are controlled via Common
Access Cards (CAC) with application specific generated forced password
change protocols if the application itself is not CAC enabled.
Passwords are tested for strength at the time of selection. Users are
warned of the consequences of improperly accessing restricted databases
and data misuse at each login, during staff meetings, and during
separate Information Assurance and Privacy Act training. After hours,
records are stored in locked file cabinets, locked rooms, or areas
controlled by personnel screening. All file cabinets containing
information subject to the Privacy Act of 1974 must have DLA Form 1461
affixed to the outside of the storage compartment. This form reads:
The material/information contained herein falls within the
purview of the Privacy Act of 1974 and will be safeguarded in
accordance with the applicable systems of records notice and 32 CFR
part 323.
RETENTION AND DISPOSAL:
Records have the following disposition instructions: (a) Sales
contracts under $25,000--retain for 3 years after final payment/
closure. (b) Sales contracts for $25,000 or more--retain for 6 years
after final payment/closure. (c) Hazardous sales contracts of any
monetary value--retain for 50 years after final payment/closure.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Sales Office, Disposition Management, DRMS-BBS (DAISY Local
Sales), Defense Reutilization and Marketing Service, 74 Washington
Avenue North, Battle Creek, Michigan 49037-3092.
DNSP Data Owner, Property Disposal Specialist (DNSP), Defense
Reutilization and Marketing Service, DRMS-BBS, 74 Washington Avenue
North, Battle Creek, Michigan 49037-3092.
RMP Program Manager, DLIS-XP, 74 Washington Avenue North, Battle
Creek, Michigan 49037-3092.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Office, Headquarters, Defense Logistics Agency, ATTN:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
Request should contain the individual's name, business address and
[[Page 10473]]
telephone number, and Bidder Identification Number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Privacy
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Request should contain the individual's name, business address and
telephone number, and Bidder Identification Number.
CONTESTING RECORD PROCEDURES:
The DLA rules for contesting contents and appealing initial agency
determinations are contained in 32 CFR part 323; or may be obtained
from the Privacy Office, Headquarters, Defense Logistics Agency, ATTN:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
RECORD SOURCE CATEGORIES:
Information is provided by the subject individual. Bidder
Identification Numbers are assigned sequentially by DAISY National
Sales Program (DNSP). New bidders on Local Sales will receive a
sequential number by adding them to the Bidder Master File on the Web,
which feeds DNSP. Reutilization Modernization Program (RMP) will use
the same sequential system assigned Bidder Identification Numbers.
Debarment data is provided by either the DRMS Office of Counsel or by
General Services Administration.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2010-4819 Filed 3-5-10; 8:45 am]
BILLING CODE 5001-06-P