[Federal Register Volume 75, Number 44 (Monday, March 8, 2010)]
[Notices]
[Pages 10473-10474]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-4821]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2010-OS-0024]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Logistics Agency proposes to amend a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
April 7, 2010 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
of make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the point of contact under FOR FURTHER INFORMATION CONTACT.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: March 2, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S352.10
System name:
Suggestion Files (March 28, 2007; 72 FR 14528).
Changes:
* * * * *
System location:
Delete entry and replace with ``Headquarters, Defense Logistics
Agency, Attn: DHRC-P, 8725 John J. Kingman Road, Fort Belvoir, VA
22060-6221 and the Primary Level Field Activities. Official mailing
addresses are published as an appendix to DLA's compilation of records
systems notices.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records may specifically be disclosed outside the DOD for
evaluation of a suggestion.
To Federal, State, and local agencies and private organizations to
research and evaluate suggestions or to process award or recognition
documents.
The DoD ``Blanket Routine Uses'' also apply to this system of
records.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Defense Logistics Agency Suggestion
Policy Office, Human Resources Program Implementation, Attn: DHRC-P,
8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221.''
Notification procedure:
Add as second paragraph ``Inquiry should contain the individual's
full name, address, type of award, suggestion description, and activity
at which nomination or suggestion was submitted.''
* * * * *
Contesting record procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S352.10
System name:
Suggestion Files
System location:
Headquarters, Defense Logistics Agency, ATTN: DHRC-P, 8725 John J.
Kingman Road, Fort Belvoir, VA 22060-6221 and the Primary Level Field
Activities. Official mailing addresses are published as an appendix to
DLA's compilation of records systems notices.
Categories of individuals covered by the system:
Individuals who have submitted suggestions to improve the economy,
efficiency, or operation of the Defense Logistics Agency and the
Federal government.
[[Page 10474]]
Categories of records in the system:
File contains individual's name, home address and telephone
numbers, organization, background material and evaluations submitted in
support of suggestion program, and award or recognition documents
authorized for a suggestion.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1124, Cash awards
for disclosures, suggestions, inventions, and scientific achievements;
and DoD Manual 1400.25-M, DoD Civilian Personnel Manual, subchapter
451, Awards.
Purpose(s):
Information is maintained to evaluate suggestions, to process award
or recognition documents, and to prepare reports.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DOD for evaluation of a suggestion.
To Federal, State, and local agencies and private organizations to
research and evaluate suggestions or to process award or recognition
documents.
The DoD ``Blanket Routine Uses'' also apply to this system of
records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records may be maintained on paper and electronic storage media.
Retrievability:
Records are retrieved by individual's name, and/or suggestion
number.
Safeguards:
Access is limited to those individuals who require access to the
records to perform official, assigned duties. Physical access is
limited through the use of locks, guards, card swipe, and other
administrative procedures. The electronic records deployed on
accredited systems with access restricted by the use of login,
password, and/or card swipe protocols. Employees are warned through
screen log-on, protocols and period briefings of the consequences of
improper access or use of the data. In addition, users are required to
shutdown their workstations when leaving the work area. The Web-based
files are encrypted in accordance with approved information assurance
protocols. During non-duty hours, records are secured in access-
controlled buildings, offices, cabinets or computer systems.
Individuals granted access to the system of records receives
Information Assurance and Privacy training.
Retention and disposal:
Records are destroyed 3 years after disapproval, completion of
testing, or permanent implementation, as applicable.
System manager(s) and address:
Defense Logistics Agency Suggestion Policy Office, Human Resources
Program Implementation, Attn: DHRC-P, 8725 John J. Kingman Road, Fort
Belvoir, VA 22060-6221.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Office, Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.
Inquiry should contain the individual's full name, address, type of
award, suggestion description, and activity at which nomination or
suggestion was submitted.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Office Defense Logistics Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the individual's full name, address, type of
award, suggestion description, and activity at which nomination or
suggestion was submitted.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Record subject, DLA supervisors, and individuals who evaluate the
suggestions.
Exemptions claimed for the system:
None.
[FR Doc. 2010-4821 Filed 3-5-10; 8:45 am]
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