[Federal Register Volume 75, Number 52 (Thursday, March 18, 2010)]
[Notices]
[Pages 13198-13203]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-5970]
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DEPARTMENT OF STATE
[Public Notice 6923]
Bureau of Educational and Cultural Affairs (ECA) Request for
Grant Proposals: The Indonesia English Language Study Program
Announcement Type: New Grant.
Funding Opportunity Number: ECA/A/E/EAP-2010-IELSP.
Catalog of Federal Domestic Assistance Number: 19.009.
Key Dates: June 2010-March 2012.
Application Deadline: April 29, 2010.
Executive Summary
The Office of Academic Exchange Programs of the Bureau of
Educational and Cultural Affairs announces an open competition to
administer the FY2010 Indonesia English Language Study Program. ECA
welcomes applications from public and private non-profit organizations
or consortia of organizations including accredited post-secondary
educational institutions in the United States meeting the provisions
described in Internal Revenue Code Section 26 U.S.C. 501(c)(3) in the
United States (see Eligibility Information, section III). The grant
recipient will administer and manage this initiative, which over the
period of one year will enroll approximately 150 Indonesian
undergraduate students in one eight-week intensive English language
course each at a U.S. college or university and provide participants
with an introduction to American institutions, society and culture. The
grant recipient will be expected to identify the participating colleges
and universities that will host students in groups of no more than 20
at a time. It is anticipated that the total amount of funding for
FY2010 administrative and program costs will be $1,443,000. ECA
reserves the right to reduce, revise, or increase the proposed budget
in accordance with funding availability and the needs of the program.
I. Funding Opportunity Description
Authority
Overall grant making authority for this program is contained in the
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of
the Act is ``to enable the Government of the United States to increase
mutual understanding between the people of the United States and the
people of other countries * * *; to strengthen the ties which unite us
with other nations by demonstrating the educational and cultural
interests,
[[Page 13199]]
developments, and achievements of the people of the United States and
other nations * * * and thus to assist in the development of friendly,
sympathetic and peaceful relations between the United States and the
other countries of the world.''
Purpose
Since the inception of the Indonesia English Language Study Program
in FY2007, this program has brought over 350 Indonesian undergraduates
to the United States to attend eight-week long, intensive English study
courses at colleges and universities across the country. The intent of
this program is to increase the English language capability of
Indonesian undergraduate students and to provide them with a
substantive U.S. exchange experience. Many of the participants may wish
to return to the U.S. at a future date for graduate study; will
eventually seek careers in Indonesia as teachers of English at the
school and university level; or may become entrepreneurs, scientists,
government officials, leaders within the Indonesian NGO community, or
hold other positions of influence.
Overview
The program will consist of a series of approximately eight eight-
week programs. Each of these programs will be limited to 20
participants and should offer intensive English language training,
including English for Academic Purposes, as well as the development of
general reading, writing, speaking and listening skills, and the
testing of those skills.
Applicant organizations should identify a partner organization in
Indonesia with the capacity to advertise, recruit, screen and assist in
the selection of the program's participants as part of a nationwide,
merit-based, transparent competition. Both the applicant organization
and its Indonesia partner will be expected to work closely with the
Public Affairs Section (PAS) of the U.S. Embassy in Jakarta and with
other Indonesian organizations identified by PAS Jakarta, including
government ministries, on this aspect of the project. It is expected
that approximately half the participants will come from institutions of
higher education that are administered by the Ministry of National
Education, and half from institutions administered by the Ministry of
Religious Affairs. In recruiting participants, efforts should be made
to seek students from non-elite backgrounds, from both rural and urban
sectors, and with little or no prior experience in the United States or
elsewhere outside their home country. It is anticipated that the
selection of participants will reflect Indonesia's geographic,
institutional, ethnic, and gender diversity. Most of the students
selected will be in their junior year of study and will have completed
approximately nine years of formal English study.
One grant will be awarded for the administration of this program
and the organization of U.S. based activities. The grant recipient will
be expected to identify the participating colleges and universities
that will host students in groups of no more than 20 each. U.S. host
institutions should be identified with an eye toward geographic and
institutional diversity and the ability to provide the highest quality
English language instruction, which is the primary objective of the
program. In identifying the participating host institutions, the
proposal should make clear (a) why these institutions have been
recommended, (b) what particular strengths they will bring to the
program, and (c) how those institutions will specifically meet the
program content requirements as outlined above. Plans for participant
housing arrangements should be outlined and should maximize the
opportunities for program participants to practice their English
speaking and listening skills with native English speakers and with
people from countries other than Indonesia.
Students will be available for these programs in three discrete
academic periods: (1) Spring 2011; (2) Summer 2011; and (3) Fall 2011.
At each campus program, it is essential that all students not be placed
together in the same English courses, but rather that they study with
students of other nationalities and language backgrounds who will also
be attending these intensive English language programs. Applicants
should therefore design a program that will offer an academic residency
component of eight weeks, the central element of which is an intensive
English language training course (English for Academic Purposes),
together with other instructional elements that will develop the
participants' general reading, writing, speaking and listening skills.
Provision should also be made for the testing of those skills before,
during and after the program.
Further guidance can be found in the Project Objectives, Goals and
Implementation (POGI) document, which provides specific information,
award criteria and budget instructions tailored to this competition.
II. Award Information
Type of Award: Grant Agreement.
Fiscal Year Funds: 2010.
Approximate Total Funding: $1,443,000.
Approximate Number of Awards: 1.
Approximate Average Award: $1,443,000.
Anticipated Award Date: June 1, 2010.
Anticipated Project Completion Date: March 2012.
Additional Information
At this time it is not known whether additional funding will be
available in subsequent fiscal years. However, pending successful
implementation of this program and the availability of funds in
subsequent fiscal years, ECA reserves the right to renew this grant for
two additional fiscal years, before openly competing it again.
III. Eligibility Information
III.1. Eligible applicants: Applications may be submitted by public
and private non-profit organizations meeting the provisions described
in Internal Revenue Code section 26 U.S.C. 501(c)(3).
III.2. Cost Sharing or Matching Funds: There is no minimum or
maximum percentage required for this competition. However, the Bureau
encourages applicants to provide maximum levels of cost sharing and
funding in support of its programs.
When cost sharing is offered, it is understood and agreed that the
applicant must provide the amount of cost sharing as stipulated in its
proposal and later included in an approved agreement. Cost sharing may
be in the form of allowable direct or indirect costs. For
accountability, you must maintain written records to support all costs
which are claimed as your contribution, as well as costs to be paid by
the Federal government. Such records are subject to audit. The basis
for determining the value of cash and in-kind contributions must be in
accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost
Sharing and Matching. In the event you do not provide the minimum
amount of cost sharing as stipulated in the approved budget, ECA's
contribution will be reduced in like proportion.
III.3. Other Eligibility Requirements
(a) Grants awarded to eligible organizations with less than four
years of experience in conducting international exchange programs will
be limited to $60,000.
IV. Application and Submission Information
Note: Please read the complete announcement before sending
inquiries or
[[Page 13200]]
submitting proposals. Once the RFGP deadline has passed, Bureau
staff may not discuss this competition with applicants until the
proposal review process has been completed.
IV.1. Contact Information To Request an Application Package
Please contact the East Asia and Pacific Programs Branch of the
Office of Academic Programs, Bureau of Educational and Cultural Affairs
(ECA/A/E/EAP), SA-5, 4th Floor, U.S. Department of State, 2200 C
Street, NW., Washington, DC 20522-0504. Telephone: (202) 632-3213 and
fax: (202) 632-9464, [email protected] to request a Solicitation
Package. Please refer to the Funding Opportunity Number ECA/A/E/EAP-
2010-IELSP located at the top of this announcement when making your
request.
Alternatively, an electronic application package may be obtained
from grants.gov. Please see section IV.3f for further information.
The Solicitation Package contains the Proposal Submission
Instruction (PSI) document which consists of required application
forms, and standard guidelines for proposal preparation.
It also contains the Project Objectives, Goals and Implementation
(POGI) document, which provides specific information, award criteria
and budget instructions tailored to this competition.
Please specify Shana Leenerts and refer to the Funding Opportunity
Number ECA/A/E/EAP-2010-IELSP located at the top of this announcement
on all other inquiries and correspondence.
IV.2. To Download a Solicitation Package Via Internet
The entire Solicitation Package may be downloaded from the Bureau's
Web site at http://exchanges.state.gov/grants/open2.html, or from the
Grants.gov Web site at http://www.grants.gov.
Please read all information before downloading.
IV.3. Content and Form of Submission: Applicants must follow all
instructions in the Solicitation Package. The application should be
submitted per the instructions under IV.3f. ``Application Deadline and
Methods of Submission'' section below.
IV.3a. You are required to have a Dun and Bradstreet Data Universal
Numbering System (DUNS) number to apply for a grant or cooperative
agreement from the U.S. Government. This number is a nine-digit
identification number, which uniquely identifies business entities.
Obtaining a DUNS number is easy and there is no charge. To obtain a
DUNS number, access http://www.dunandbrad street.com or call 1-866-705-
5711. Please ensure that your DUNS number is included in the
appropriate box of the SF-424 which is part of the formal application
package.
IV.3b. All proposals must contain an executive summary, proposal
narrative and budget.
Please Refer to the Solicitation Package. It contains the mandatory
Proposal Submission Instructions (PSI) document and the Project
Objectives, Goals and Implementation (POGI) document for additional
formatting and technical requirements.
IV.3c. You must have nonprofit status with the IRS at the time of
application. Please note: Effective January 7, 2009, all applicants for
ECA Federal assistance awards must include in their application the
names of directors and/or senior executives (current officers,
trustees, and key employees, regardless of amount of compensation). In
fulfilling this requirement, applicants must submit information in one
of the following ways:
(1) Those who file Internal Revenue Service Form 990, ``Return of
Organization Exempt From Income Tax,'' must include a copy of relevant
portions of this form.
(2) Those who do not file IRS Form 990 must submit information
above in the format of their choice.
In addition to final program reporting requirements, award
recipients will also be required to submit a one-page document, derived
from their program reports, listing and describing their grant
activities. For award recipients, the names of directors and/or senior
executives (current officers, trustees, and key employees), as well as
the one- page description of grant activities, will be transmitted by
the State Department to OMB, along with other information required by
the Federal Funding Accountability and Transparency Act (FFATA), and
will be made available to the public by the Office of Management and
Budget on its USASpending.gov Web site as part of ECA's FFATA reporting
requirements.
If your organization is a private nonprofit which has not received
a grant or cooperative agreement from ECA in the past three years, or
if your organization received nonprofit status from the IRS within the
past four years, you must submit the necessary documentation to verify
nonprofit status as directed in the PSI document. Failure to do so will
cause your proposal to be declared technically ineligible.
IV.3d. Please Take into Consideration the Following Information When
Preparing Your Proposal Narrative
IV.3d.1 Adherence to All Regulations Governing the J Visa
The Bureau of Educational and Cultural Affairs places critically
important emphases on the security and proper administration of the
Exchange Visitor (J visa) Programs and adherence by award recipients
and sponsors to all regulations governing the J visa. Therefore,
proposals should demonstrate the applicant's capacity to meet all
requirements governing the administration of the Exchange Visitor
Programs as set forth in 22 CFR 62, including the oversight of
Responsible Officers and Alternate Responsible Officers, screening and
selection of program participants, provision of pre-arrival information
and orientation to participants, monitoring of participants, proper
maintenance and security of forms, record-keeping, reporting and other
requirements.
The award recipient will be responsible for issuing DS-2019 forms
to participants in this program.
A copy of the complete regulations governing the administration of
Exchange Visitor (J) programs is available at http://exchanges.state.gov or from: United States Department of State, Office
of Exchange Coordination and Designation, Office of Designation, ECA/
EC/D, SA-5, Floor C2, Department of State, Washington, DC 20522-0582.
Please refer to Solicitation Package for further information.
IV.3d.2. Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, programs must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to
ethnicity, race, gender, religion, geographic location, socio-economic
status, and disabilities. Applicants are strongly encouraged to adhere
to the advancement of this principle both in program administration and
in program content. Please refer to the review criteria under the
`Support for Diversity' section for specific suggestions on
incorporating diversity into your proposal. Public Law 104-319 provides
that ``in carrying out programs of educational and cultural exchange in
countries whose people do not fully enjoy freedom and democracy,'' the
Bureau ``shall take appropriate steps to provide
[[Page 13201]]
opportunities for participation in such programs to human rights and
democracy leaders of such countries.'' Public Law 106-113 requires that
the governments of the countries described above do not have
inappropriate influence in the selection process. Proposals should
reflect advancement of these goals in their program contents, to the
full extent deemed feasible.
IV.3d.3. Program Monitoring and Evaluation
Proposals must include a plan to monitor and evaluate the project's
success, both as the activities unfold and at the end of the program.
The Bureau recommends that your proposal include a draft survey
questionnaire or other technique plus a description of a methodology to
use to link outcomes to original project objectives. The Bureau expects
that the recipient organization will track participants or partners and
be able to respond to key evaluation questions, including satisfaction
with the program, learning as a result of the program, changes in
behavior as a result of the program, and effects of the program on
institutions (institutions in which participants work or partner
institutions). The evaluation plan should include indicators that
measure gains in mutual understanding as well as substantive knowledge.
Successful monitoring and evaluation depend heavily on setting
clear goals and outcomes at the outset of a program. Your evaluation
plan should include a description of your project's objectives, your
anticipated project outcomes, and how and when you intend to measure
these outcomes (performance indicators). The more that outcomes are
``smart'' (specific, measurable, attainable, results-oriented, and
placed in a reasonable time frame), the easier it will be to conduct
the evaluation. You should also show how your project objectives link
to the goals of the program described in this RFGP.
Your monitoring and evaluation plan should clearly distinguish
between program outputs and outcomes. Outputs are products and services
delivered, often stated as an amount. Output information is important
to show the scope or size of project activities, but it cannot
substitute for information about progress towards outcomes or the
results achieved. Examples of outputs include the number of people
trained or the number of seminars conducted. Outcomes, in contrast,
represent specific results a project is intended to achieve and is
usually measured as an extent of change. Findings on outputs and
outcomes should both be reported, but the focus should be on outcomes.
We encourage you to assess the following four levels of outcomes,
as they relate to the program goals set out in the RFGP (listed here in
increasing order of importance):
1. Participant satisfaction with the program and exchange
experience.
2. Participant learning, such as increased knowledge, aptitude,
skills, and changed understanding and attitude. Learning includes both
substantive (subject-specific) learning and mutual understanding.
3. Participant behavior, concrete actions to apply knowledge in
work or community; greater participation and responsibility in civic
organizations; interpretation and explanation of experiences and new
knowledge gained; continued contacts between participants, community
members, and others.
4. Institutional changes, such as increased collaboration and
partnerships, policy reforms, new programming, and organizational
improvements.
Please note: Consideration should be given to the appropriate
timing of data collection for each level of outcome. For example,
satisfaction is usually captured as a short-term outcome, whereas
behavior and institutional changes are normally considered longer-
term outcomes.
Overall, the quality of your monitoring and evaluation plan will be
judged on how well it (1) specifies intended outcomes; (2) gives clear
descriptions of how each outcome will be measured; (3) identifies when
particular outcomes will be measured; and (4) provides a clear
description of the data collection strategies for each outcome (i.e.,
surveys, interviews, or focus groups). (Please note that evaluation
plans that deal only with the first level of outcomes [satisfaction]
will be deemed less competitive under the present evaluation criteria.)
Recipient organizations will be required to provide reports
analyzing their evaluation findings to the Bureau in their regular
program reports. All data collected, including survey responses and
contact information, must be maintained for a minimum of three years
and provided to the Bureau upon request.
Describe your plans for: i.e. sustainability, overall program
management, staffing, coordination with ECA and PAS or any other
requirements etc.
IV.3e. Please Take the Following Information Into Consideration When
Preparing Your Budget
IV.3e.1. Applicants must submit SF-424A--``Budget Information--Non-
Construction Programs'' along with a comprehensive budget for the
entire program. Budget requests may not exceed $1,443,000. The number
of participants who will take part should be clearly stated. There must
be a summary budget as well as breakdowns reflecting both
administrative and program budgets. Applicants may provide separate
sub-budgets for each program component, phase, location, or activity to
provide clarification.
IV.3e.2. Allowable costs for the program include the following:
(1) Instructional costs (For example: Language program fees,
educational course materials);
(2) Lodging, meals, and incidental expenses for participants;
(3) Expenses associated with cultural activities planned for the
group of participants (for example: tickets, transportation);
(4) Administrative costs as necessary;
(5) International and necessary in-country airfare and travel
expenses;
(6) U.S. ground transportation costs to/from airports and for one
regional trip for cultural enhancement.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
IV.3f. Application Deadline and Methods of Submission
Application Deadline Date: April 29, 2010.
Reference Number: ECA/A/E/EAP-2010-IELSP.
Methods of Submission: Applications may be submitted in one of two
ways:
(1) In hard-copy, via a nationally recognized overnight delivery
service (i.e., Federal Express, UPS, Airborne Express, or U.S. Postal
Service Express Overnight Mail, etc.), or
(2) Electronically through http://www.grants.gov.
Along with the Project Title, all applicants must enter the above
Reference Number in Box 11 on the SF-424 contained in the mandatory
Proposal Submission Instructions (PSI) of the solicitation document.
IV.3f.1 Submitting Printed Applications
Applications must be shipped no later than the above deadline.
Delivery services used by applicants must have in-place, centralized
shipping identification and tracking systems that may be accessed via
the Internet and delivery people who are identifiable by commonly
recognized uniforms and delivery vehicles. Proposals shipped on or
before the above deadline but received at ECA more than seven days
after the deadline will be ineligible for
[[Page 13202]]
further consideration under this competition. Proposals shipped after
the established deadlines are ineligible for consideration under this
competition. ECA will not notify you upon receipt of application. It is
each applicant's responsibility to ensure that each package is marked
with a legible tracking number and to monitor/confirm delivery to ECA
via the Internet. Delivery of proposal packages may not be made via
local courier service or in person for this competition. Faxed
documents will not be accepted at any time. Only proposals submitted as
stated above will be considered.
Important note: When preparing your submission please make sure
to include one extra copy of the completed SF-424 form and place it
in an envelope addressed to ``ECA/EX/PM''.
The original and 10 copies of the application should be sent to:
Program Management Division, ECA-IIP/EX/PM, Ref.: ECA/A/E/EAP-2010-
IELSP, SA-5, Floor 4, Department of State, 2200 C Street, NW.,
Washington, DC 20522-0504.
Applicants submitting hard-copy applications must also submit the
``Executive Summary'' and ``Proposal Narrative'' sections of the
proposal in text (.txt) or Microsoft Word format on CD-ROM. As
appropriate, the Bureau will provide these files electronically to
Public Affairs Section(s) at the U.S. embassy(ies) for its (their)
review.
IV.3f.2 Submitting Electronic Applications
Applicants have the option of submitting proposals electronically
through Grants.gov (http://www.grants.gov). Complete solicitation
packages are available at Grants.gov in the ``Find'' portion of the
system.
Please Note: ECA bears no responsibility for applicant
timeliness of submission or data errors resulting from transmission
or conversion processes for proposals submitted via Grants.gov.
Please follow the instructions available in the `Get Started'
portion of the site (http://www.grants.gov/GetStarted).
Several of the steps in the Grants.gov registration process could
take several weeks. Therefore, applicants should check with appropriate
staff within their organizations immediately after reviewing this RFGP
to confirm or determine their registration status with Grants.gov.
Once registered, the amount of time it can take to upload an
application will vary depending on a variety of factors including the
size of the application and the speed of your Internet connection. In
addition, validation of an electronic submission via Grants.gov can
take up to two business days.
Therefore, we strongly recommend that you not wait until the
application deadline to begin the submission process through
Grants.gov.
The Grants.gov Web site includes extensive information on all
phases/aspects of the Grants.gov process, including an extensive
section on frequently asked questions, located under the ``For
Applicants'' section of the Web site. ECA strongly recommends that all
potential applicants review thoroughly the Grants.gov Web site, well in
advance of submitting a proposal through the Grants.gov system. ECA
bears no responsibility for data errors resulting from transmission or
conversion processes.
Direct all questions regarding Grants.gov registration and
submission to:
Grants.gov Customer Support
Contact Center Phone: 800-518-4726
Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time
E-mail: grants.gov">support@grants.gov
Applicants have until midnight (12 a.m.), Washington, DC time of
the closing date to ensure that their entire application has been
uploaded to the Grants.gov site. There are no exceptions to the above
deadline. Applications uploaded to the site after midnight of the
application deadline date will be automatically rejected by the
grants.gov system, and will be technically ineligible.
Please refer to the Grants.gov Web site, for definitions of various
``application statuses'' and the difference between a submission
receipt and a submission validation. Applicants will receive a
validation e-mail from grants.gov upon the successful submission of an
application. Again, validation of an electronic submission via
Grants.gov can take up to two business days. Therefore, we strongly
recommend that you not wait until the application deadline to begin the
submission process through Grants.gov. ECA will not notify you upon
receipt of electronic applications.
It is the responsibility of all applicants submitting proposals via
the Grants.gov Web portal to ensure that proposals have been received
by Grants.gov in their entirety, and ECA bears no responsibility for
data errors resulting from transmission or conversion processes.
IV.3g. Intergovernmental Review of Applications Executive Order 12372
Does Not Apply to This Program
V. Application Review Information
V.1. Review Process
The Bureau will review all proposals for technical eligibility.
Proposals will be deemed ineligible if they do not fully adhere to the
guidelines stated herein and in the Solicitation Package. All eligible
proposals will be reviewed by the program office, as well as the Public
Diplomacy section overseas, where appropriate. Eligible proposals will
be subject to compliance with Federal and Bureau regulations and
guidelines and forwarded to Bureau grant panels for advisory review.
Proposals may also be reviewed by the Office of the Legal Adviser or by
other Department elements. Final funding decisions are at the
discretion of the Department of State's Assistant Secretary for
Educational and Cultural Affairs. Final technical authority for grant
agreements resides with the Bureau's Grants Officer.
Review Criteria
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Quality of the Program Idea: Proposals should exhibit
originality, substance, precision, and relevance to the Bureau's
mission.
2. Program Planning and Ability to Achieve Program Objectives:
Objectives should be reasonable, feasible, and flexible. A detailed
agenda and relevant work plan should demonstrate substantive
undertakings and logistical capacity. Agenda and plan should adhere to
the program overview and guidelines described above.
3. Support of Diversity: Proposals should demonstrate substantive
support of the Bureau's policy on diversity. Achievable and relevant
features should be cited in both program administration (selection of
participants, program venue and program evaluation) and program content
(orientation and wrap-up sessions, program meetings, resource materials
and follow-up activities).
4. Institutional Capacity: Proposed personnel and institutional
resources should be adequate and appropriate to achieve the program or
project's goals.
5. Institution's Record/Ability: Proposals should demonstrate an
institutional record of successful exchange programs, including
responsible fiscal management and full compliance with all reporting
requirements for past Bureau awards
[[Page 13203]]
(grants or cooperative agreements) as determined by Bureau Grants
Staff. The Bureau will consider the past performance of prior
recipients and the demonstrated potential of new applicants.
6. Follow-on Activities: Proposals should provide a plan for
continued follow-on activity (without Bureau support) ensuring that
Bureau supported programs are not isolated events.
7. Project Evaluation: Proposals should include a plan to evaluate
the activity's success, both as the activities unfold and at the end of
the program. A draft survey questionnaire or other technique plus
description of a methodology to use to link outcomes to original
project objectives is recommended.
8. Cost-effectiveness and Cost-sharing: The overhead and
administrative components of the proposal, including salaries and
honoraria, should be kept as low as possible. All other items should be
necessary and appropriate. Proposals should maximize cost-sharing
through other private sector support as well as institutional direct
funding contributions.
VI. Award Administration Information
VI.1a. Award Notices
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Successful applicants will receive a Federal Assistance Award (FAA)
from the Bureau's Grants Office. The FAA and the original proposal with
subsequent modifications (if applicable) shall be the only binding
authorizing document between the recipient and the U.S. Government. The
FAA will be signed by an authorized Grants Officer, and mailed to the
recipient's responsible officer identified in the application.
Unsuccessful applicants will receive notification of the results of
the application review from the ECA program office coordinating this
competition.
VI.2. Administrative and National Policy Requirements
Terms and Conditions for the Administration of ECA agreements
include the following:
Office of Management and Budget Circular A-122, ``Cost Principles for
Nonprofit Organizations.''
Office of Management and Budget Circular A-21, ``Cost Principles for
Educational Institutions.''
OMB Circular A-87, ``Cost Principles for State, Local and Indian
Governments''.
OMB Circular No. A-110 (Revised), Uniform Administrative Requirements
for Grants and Agreements with Institutions of Higher Education,
Hospitals, and other Nonprofit Organizations.
OMB Circular No. A-102, Uniform Administrative Requirements for Grants-
in-Aid to State and Local Governments.
OMB Circular No. A-133, Audits of States, Local Government, and Non-
profit Organizations
Please reference the following Web sites for additional
information: http://www.whitehouse.gov/omb/grants; http://fa.statebuy.state.gov.
VI.3. Reporting Requirements
You must provide ECA with a hard copy original plus one copy of the
following reports:
(1) A final program and financial report no more than 90 days after
the expiration of the award;
(2) A concise, one-page final program report summarizing program
outcomes no more than 90 days after the expiration of the award. This
one-page report will will be transmitted to OMB, and be made available
to the public via OMB's USAspending.gov Web site--as part of ECA's
Federal Funding Accountability and Transparency Act (FFATA) reporting
requirements.
(3) A SF-PPR, ``Performance Progress Report'' Cover Sheet with all
program reports.
(4) Quarterly program and financial reports which should include
detailed information about program and participant progress.
Award recipients will be required to provide reports analyzing
their evaluation findings to the Bureau in their regular program
reports. (Please refer to IV. Application and Submission Instructions
(IV.3.d.3)) above for Program Monitoring and Evaluation information.
All data collected, including survey responses and contact
information, must be maintained for a minimum of three years and
provided to the Bureau upon request.
All reports must be sent to the ECA Grants Officer and ECA Program
Officer listed in the final assistance award document.
Award recipients will be required to maintain specific data on
program participants and activities in an electronically accessible
database format that can be shared with the Bureau as required. As a
minimum, the data must include the following:
(1) Name, address, contact information and biographic sketch of all
persons who travel internationally on funds provided by the agreement
or who benefit from the award funding but do not travel.
(2) Itineraries of international and domestic travel, providing
dates of travel and cities in which any exchange experiences take
place. Final schedules for in-country and U.S. activities must be
received by the ECA Program Officer at least three work days prior to
the official opening of the activity.
VII. Agency Contacts
For questions about this announcement, contact: Shana Leenerts,
East Asia and Pacific Fulbright Programs Branch, Office of Academic
Programs, Bureau of Educational and Cultural Affairs (ECA/A/E/EAP), 4th
Floor, ECA/A/E/EAP-2010-IELSP, U.S. Department of State, SA-5, 2200 C
Street, NW., Washington, DC 20522-0504. Telephone: (202) 632-3213 and
fax: (202) 632-9464.
All correspondence with the Bureau concerning this RFGP should
reference the above title and number ECA/A/E/EAP-2010-IELSP.
Please read the complete announcement before sending inquiries or
submitting proposals. Once the RFGP deadline has passed, Bureau staff
may not discuss this competition with applicants until the proposal
review process has been completed.
VIII. Other Information
Notice
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will not be
binding. Issuance of the RFGP does not constitute an award commitment
on the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the availability of funds. Awards made will be subject
to periodic reporting and evaluation requirements per section VI.3
above.
Dated: March 10, 2010.
Maura M. Pally,
Acting Assistant Secretary for Educational and Cultural Affairs, U.S.
Department of State.
[FR Doc. 2010-5970 Filed 3-17-10; 8:45 am]
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