[Federal Register Volume 75, Number 54 (Monday, March 22, 2010)]
[Notices]
[Pages 13550-13555]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-6206]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
Office of Clinical and Preventive Services: National HIV Program
Announcement Type: Cooperative Agreement.
Funding Opportunity Number: HHS-2010-IHS-OCPS-HIV-0001.
Catalog of Federal Domestic Assistance Number: 93.933.
Key Dates
Application Deadline Date: April 30, 2010.
Review Date: May 12, 2010.
Anticipated Start Date: June 1, 2010.
I. Funding Opportunity Description
Statutory Authority
The Indian Health Service (IHS) announces that competitive
cooperative agreement applications are now being accepted by the IHS
Office of Clinical and Preventive Services (OCPS) for the National
Human Immunodeficiency Virus/Acquired Immunodeficiency Syndrome (HIV/
AIDS) Program. This program is authorized under the Snyder Act, 25
U.S.C. 13, and the Indian Health Care Improvement Act, 25 U.S.C.
1602(a)(b)(42)(43). This program is described under 93.933 in the
Catalog of Federal Domestic Assistance (CFDA). There will be only one
funding cycle during Fiscal Year (FY) 2010.
Background
Enhancement of HIV/AIDS testing activities in American Indian/
Alaska Native (AI/AN) people is necessary to reduce the incidence of
HIV/AIDS in those communities by increasing access to HIV related
services, reducing stigma, and making testing routine. This open
competition seeks to expand fiscal resources to increase the number of
AI/AN with awareness of his/her HIV status. The cooperative agreements
will provide routine HIV screening for adults as per 2006 Centers for
Disease Control and Prevention (CDC) guidelines, and pre- and post-test
counseling (when appropriate).
Purpose
These cooperative agreements will be used to identify best
practices to enhance HIV testing, including rapid testing and/or
conventional HIV antibody testing, and to provide a more focused effort
to address HIV/AIDS prevention in AI/AN populations in the United
States.
The nature of these projects will require collaboration to: (1)
Coordinate activities with the IHS National HIV Program; and (2) submit
and share non-personally identifiable (NPI) data surrounding HIV/AIDS
testing, treatment and education.
These agreements are intended to encourage development of
sustainable, routine HIV screening programs in Tribal health facilities
that are aligned with 2006 CDC HIV screening guidelines (http://www.cdc.gov/mmwr/preview/mmwrhtml/rr5514a1.htm). Key features include
streamlined consent and counseling procedures (verbal consent, opt-
out), a clear HIV screening policy, identifying and implementing any
necessary staff training, community awareness, and a clear follow-up
protocol for HIV positive results including linkages to care. Grantees
may choose to bundle HIV tests with sexually transmitted diseases (STD)
screening.
II. Award Information
Type of Awards
Cooperative Agreement.
Estimated Funds Available
The total amount of funding identified for the current Fiscal Year
(FY) 2010 is approximately $540,000. Competing and continuation awards
issued under this announcement are subject to the availability of
funds. In the absence of funding, the agency is under no obligation to
make additional awards under this announcement.
Anticipated Number of Awards
Approximately six cooperative agreement (CA) awards will be issued
under this program announcement. Projects will be funded for annual
budget periods in the amount of approximately $90,000.
Project Period
This is a 2 year project.
Programmatic Involvement
Limitations--Only one CA project will be awarded per Tribe, Tribal
organization, or intertribal consortium. Proposed activities that cover
large populations and/or geographical areas that do not necessarily
correspond with current IHS administrative areas are encouraged. In
conducting activities to achieve the purpose of this program, the
recipient will be responsible for the activities under: (1) Recipient
Activities, and IHS will be responsible for conducting activities under
(2) IHS Activities.
1. Recipient Activities
Assist AI/AN communities and Tribal organizations in
increasing the
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number of AI/ANs with awareness of his/her HIV status. The grantee will
assist and facilitate reporting of HIV diagnoses to local and State
public health authorities in the region as required under existing
public health statutes.
Test at least one previously-untested (not tested in the
prior five years) patient for every $75.00 in cooperative agreement
funds received, inclusive of all ancillary and indirect costs.
Collaborate with national IHS programs by providing
standardized, anonymous HIV surveillance data on a quarterly basis, and
in identifying and documenting best practices for implementing routine
HIV testing.
Participate in the development of systems for sharing,
improving, and disseminating aggregate HIV data at a national level for
purposes of advocacy for AI/AN communities, Government Performance
Results Act of 1993 (GPRA), Healthy People 2010 and other national-
level activities.
A three page mid-year report and no more than a ten page
summary annual report at the end of each project year. The report
should establish the impact and outcomes of various methods of
implementing routine screening tried during the funding period.
2. IHS Activities
Provide funded organizations with ongoing consultation and
technical assistance to plan, implement, and evaluate each component of
the comprehensive program as described under Recipient Activities
above. Consultation and technical assistance will include, but not be
limited to, the following areas:
(a) Interpretation of current scientific literature related to
epidemiology, statistics, surveillance, Healthy People 2010 Objectives,
and other HIV disease control activities;
(b) Design and implementation of program components (including, but
not limited to, program implementation methods, surveillance,
epidemiologic analysis, outbreak investigation, development of
programmatic evaluation, development of disease control programs, and
coordination of activities);
(c) Overall operational planning and program management;
(d) Conduct visits to assess program progress and mutually resolve
problems, as needed; and
(e) Coordinate these activities with all IHS HIV activities on a
national basis.
III. Eligibility Information
1. Eligibility
Federally recognized AI/AN Tribes, as defined under 25
U.S.C. 1603(d).
Tribal Organizations, as defined under 25 U.S.C. 1603(e).
Consortium of two or more of those Tribes or Tribal
Organizations.
Definitions
Indian Tribe means any Indian Tribe, band, nation, or other
organized group or community, including any Alaska Native village or
group or regional or village corporation as defined in or established
pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43
U.S.C. 1601 et seq.], which is recognized as eligible for the special
programs and services provided by the United States to Indians because
of their status as Indians. 25 U.S.C. 1603(d).
Tribal organization means the elected governing body or any legally
established organization of Indians which is controlled by one or more
such bodies or by a board of directors elected or selected by one or
more such bodies (or elected by the Indian population to be served by
such organization) and which includes the maximum participation of
Indians in all phases of its activities. 25 U.S.C. 1603(e).
Applicants other than Tribes must provide proof of non-profit
status. Eligible consortiums must represent or propose to serve a
population of at least 20,000 AI/ANs in order to be considered
eligible. An intertribal consortium or AI/AN organization is eligible
to receive a cooperative agreement if it is incorporated for the
primary purpose of improving AI/AN health, and it is representing the
Tribes or AN villages in which it is located. Collaborations with
regional IHS, CDC, State, or organizations are encouraged and proof of
such collaboration must be included in the application.
2. Cost Sharing or Matching
This program does not require matching funds or cost sharing.
3. Other Requirements
If application budgets exceed the stated dollar amount that is
outlined within this announcement it will not be considered for
funding.
Letters of Support (LoS) documentation is required with the
submission of your application. LoS will be required from each Tribe
that your entity will serve acknowledging this grant's activities. All
letters of support must be signed by an official that is authorized to
sign on behalf of the Tribe. LoS must be received by April 27, 2010, or
the application will be considered incomplete, ineligible for review,
and returned to the applicant without further consideration. Applicants
submitting additional documentation after the initial application
submission are required to ensure the information was received by the
IHS by obtaining documentation confirming delivery (i.e. FedEx
tracking, postal return receipt, etc.).
IV. Application and Submission Information
1. Obtaining Application Materials
The application package and instructions may be located at:
Grants.gov: http://www.grants.gov .
Grants Policy Web site: http://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_funding.
2. Content and Form Application Submission
The applicant must include the project narrative as an attachment
to the application package.
Mandatory documents for all applicants include:
Application forms:
[cir] SF-424.
[cir] SF-424A.
[cir] SF-424B.
Budget Narrative (must be single spaced).
Project Narrative (must not exceed 15 pages).
Tribal Resolution or Tribal Letter of Support (Tribal
Organizations only).
Biographical sketches for all Key Personnel.
Disclosure of Lobbying Activities (SF-LLL), if applicable.
Documentation of current OMB A-133 required Financial Audit,
if applicable. Acceptable forms of documentation include:
[cir] E-mail confirmation from Federal Audit Clearinghouse (FAC)
that audits were submitted; or
[cir] Face sheets from audit reports. These can be found on the FAC
Web site: http://harvester.census.gov/fac/dissem/accessoptions.html?submit=Retrieve+Records.
Public Policy Requirements
All Federal-wide public policies apply to IHS grants with exception
of the Discrimination policy.
Requirements for Project and Budget Narratives
A. Project Narrative: This narrative should be a separate Word
document that is no longer than 15 pages (see page limitations for each
Part noted below)
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with consecutively numbered pages. Be sure to place all responses and
required information in the correct section or they will not be
considered or scored. If the narrative exceeds the page limit, only the
first 15 pages will be reviewed. There are three parts to the
narrative: Part A--Program Information; Part B--Program Planning and
Evaluation; and Part C--Program Report. See below for additional
details about what must be included in the narrative.
Part A: Program Information (no more than 3 pages)
Section 1: Needs.
Part B: Program Planning and Evaluation (no more than 5 pages)
Section 1: Program Plans.
Section 2: Program Evaluation.
Part C: Program Report (no more than 7 pages)
Section 1: Describe major Accomplishments over the last 24 months.
Section 2: Describe major Activities over the last 24 months.
B. Budget Narrative: This narrative must describe the budget
requested and match the scope of work described in the project
narrative. The page limitation should not exceed 3 pages.
3. Submission Dates and Times
Applications must be submitted electronically through Grants.gov by
April 30, 2010 at 12 midnight Eastern Standard Time (EST). Any
application received after the application deadline will not be
accepted for processing, and it will be returned to the applicant(s)
without further consideration for funding. If technical challenges
arise and assistance is required with the electronic application
process, contact Grants.gov Customer Support via e-mail at
[email protected] or at (800) 518-4726. Customer Support is available
to address questions 24 hours a day, 7 days a week (except on Federal
holidays). If problems persist, contact Ms. Tammy Bagley, Division of
Grants Policy (DGP) ([email protected]) at (301) 443-5204. If
assistance is needed, please be sure to contact Ms. Bagley at least ten
days prior to the application deadline (April 30, 2010). Please do not
contact the DGP until you have received a Grants.gov tracking number.
In the event you are not able to obtain a tracking number, call the DGP
as soon as possible.
If an applicant needs to submit a paper application instead of
submitting electronically via Grants.gov, prior approval must be
requested and obtained before submitting a paper application. E-mail
requests are acceptable. A copy of the written approval must be
submitted along with the hardcopy that is mailed to the DGO. Paper
applications that are submitted without a waiver will be returned to
the applicant without review or further consideration. Late
applications will not be accepted for processing and will be returned
to the applicant and will not be considered for funding.
4. Intergovernmental Review
Executive Order 12372 requiring intergovernmental review is not
applicable to this program.
5. Funding Restrictions
Pre-award costs are allowable pending prior approval from
the awarding agency. However, in accordance with 45 CFR Part 92, pre-
award costs are incurred at the recipient's risk. The awarding office
is under no obligation to reimburse such costs if for any reason the
applicant does not receive an award or if the award to the recipient is
less than anticipated.
The available funds are inclusive of direct and
appropriate indirect costs.
Only one grant/cooperative agreement will be awarded per
applicant.
IHS will not acknowledge receipt of applications.
6. Other Submission Requirements
Use the http://www.Grants.gov Web site to submit an application
electronically and select the ``Apply for Grants'' link on the
homepage. Download a copy of the application package, complete it
offline, and then upload and submit the application via the Grants.gov
Web site. Electronic copies of the application may not be submitted as
attachments to e-mail messages addressed to IHS employees or offices.
Applicants that receive a waiver to submit paper application
documents must follow the rules and timelines that are noted below. The
applicant must seek assistance at least ten days prior to the
application deadline.
Applicants that do not adhere to the timelines for Central
Contractor Registry (CCR) and/or Grants.gov registration and/or request
timely assistance with technical issues will not be considered for a
waiver to submit a paper application.
Please be aware of the following:
Please search for the application package in Grants.gov by
entering the CFDA number or the Funding Opportunity Number. Both
numbers are located in the header of this announcement.
Paper applications are not the preferred method for
submitting applications. However, if you experience technical
challenges while submitting your application electronically, please
contact Grants.gov Support directly at: http://www.Grants.gov/CustomerSupport or (800) 518-4726. Customer Support is available to
address questions 24 hours a day, 7 days a week (except on Federal
holidays).
Upon contacting Grants.gov, obtain a tracking number as
proof of contact. The tracking number is helpful if there are technical
issues that cannot be resolved and waiver from the agency must be
obtained.
If it is determined that a waiver is needed, you must
submit a request in writing (e-mails are acceptable) to
[email protected] with a copy to [email protected]. Please
include a clear justification for the need to deviate from the standard
electronic submission process.
If the waiver is approved, the application should be sent
directly to the DGO by the deadline date of April 30, 2010.
Applicants are strongly encouraged not to wait until the
deadline date to begin the application process through Grants.gov as
the registration process for CCR and Grants.gov could take up to
fifteen working days.
Please use the optional attachment feature in Grants.gov
to attach additional documentation that may be requested by the DGO.
All applicants must comply with any page limitation
requirements that are outlined in this Funding Announcement.
After electronic submission of the application, the
applicant will receive an automatic acknowledgment from Grants.gov that
contains a Grants.gov tracking number. The DGO will download your
application from Grants.gov and provide necessary copies to the
appropriate agency officials. Neither the DGO nor the OCPS Program
Staff will notify applicants that the application has been received.
E-mail applications will not be accepted under this announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
Applicants are required to have a DUNS number to apply for a grant
or cooperative agreement from the Federal Government. The DUNS number
is a unique nine-digit identification number provided by D&B, which
uniquely identifies your entity. The DUNS number is site specific;
therefore each distinct performance site may be
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assigned a DUNS number. Obtaining a DUNS number is easy and there is no
charge. To obtain a DUNS number, you may access it through the
following Web site: http://fedov.dnb.com/webform or to expedite the
process call (866) 705-5711.
Another important fact is that applicants must also be registered
with the CCR and a DUNS number is required before an applicant can
complete their CCR registration. Registration with the CCR is free of
charge. Applicants may register online at http://www.ccr.gov.
Additional information regarding the DUNS, CCR, and Grants.gov
processes can be found at: http://www.Grants.gov.
Applicants may register by calling 1(866) 606-8220. Please review
and complete the CCR Registration worksheet located at http://www.ccr.gov.
V. Application Review Information
Points will be assigned to each evaluation criteria adding up to a
total of 100 points.
1. Evaluation Criteria
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The narrative should include all prior years of activity; information
for multi-year projects should be included as an appendix (see E.
``Categorical Budget and Budget Justification'') at the end of this
section for more information. The narrative should be written in a
manner that is clear to outside reviewers unfamiliar with prior related
activities of the entity. It should be well organized, succinct, and
contain all information necessary for reviewers to understand the
project fully. Emphasis will be placed on measures to increase testing
and ensure sustainability of testing.
A. Understanding of the Need and Necessary Capacity (15 Points)
1. Understanding of the Problem
a. Define the project target population, identify their unique
characteristics, and describe the impact of HIV on the population.
b. Describe the gaps/barriers in HIV testing for the population.
c. Describe the unique cultural or sociological barriers of the
target population to adequate access for the described services.
2. Facility Capability
a. Briefly describe the health facility and user population.
b. Describe the health facility's ability to conduct this
initiative through:
Linkages to treatment and care: partnerships established
to refer out of your health facility as needed for specialized
treatment, care, confirmatory testing (if applicable) and counseling
services.
B. Work Plan (40 Points)
Implementation Plan
1. Identify the proposed program activities and explain how these
activities will increase and sustain HIV screening.
2. Describe policy and procedure changes anticipated for testing
implementation that include:
a. Support of CDC 2006 Revised Testing Recommendations.
b. Community awareness of new HIV testing policy.
c. Age and sex range of persons to be tested.
d. Bundling of HIV tests with STD tests.
e. Type of HIV test (rapid, conventional, Western Blot) and who
will perform test (in-house, contract lab).
f. Inclusion, exclusion, or phased introduction of testing in
outpatient, inpatient, acute care/emergency room, specialty clinics,
community-based testing.
3. Provide a clear timeline with quarterly milestones for project
implementation.
4. Describe which group(s), if any, to which you cannot, because of
State regulations, offer testing with verbal consent only, in an opt-
out format.
5. Describe how the program will ensure that clients receive their
test results, particularly clients who test positive.
6. Describe how the program will ensure that individuals with
initial HIV-positive test results will receive confirmatory tests. If
you do not provide confirmatory HIV testing, you must provide a letter
of intent or Memorandum of Understanding with an external laboratory
documenting the process through which initial HIV-positive test results
will be confirmed.
7. Describe the program strategies to linking potential
seropositive patients to care.
8. Describe the program procedures for reporting seropositive
patients to the appropriate State(s).
9. Describe the program quality assurance strategies.
10. Describe how the program will train, support and retain staff
providing counseling and testing.
11. Describe how the program will ensure client confidentiality.
12. Describe how the program will ensure that your services are
culturally sensitive and relevant.
13. Describe how the program will attempt to streamline procedures
so as to reduce the overall cost per test administered.
C. Project Evaluation (20 Points)
1. Evaluation Plan
The grantee shall provide a plan for monitoring and evaluating
implementation of the HIV rapid test and/or standard HIV antibody test,
and to identify best practices.
2. Reporting Requirements
The following quantitative and qualitative measures shall be
addressed:
Required Quantitative Indicators (quantitative). Quarterly
surveillance reports should be broken down by age and sex and contain
only aggregate data, with no personal identifiers:
1. Number of tests performed and number of test refusals.
2. Number of clients learning of their serostatus for the first
time via this testing initiative (unique patients, non-repeated tests).
Number of clients tested for the first time in five years and meeting
the programmatic definition of ``previously untested.''
3. Number of reactive tests and confirmed seropositive (actual and
proportion).
4. Number of clients linked to care/treatment or referrals for
prevention counseling.
5. Number of individuals receiving their confirmatory test results.
Required Qualitative Information
1. Measures in place to protect confidentiality.
2. Identify barriers to implementation as well as lessons learned
for best practices to share with other Tribes or Tribal organizations.
3. Sustainability plan and measures of ongoing testing in future
years after grant money has been spent.
Other quantitative indicators may be collected to improve
clinic processes and add to information reported, however are not
required reporting measures:
1. Number of clients who refused due to prior knowledge of status.
2. Number of rapid versus standard antibody test.
3. Number of false negatives and/or positives after confirmatory
test.
D. Organizational Capabilities and Qualifications (20 Points)
This section outlines the broader capacity of the organization to
complete the project outlined in the work plan. It includes the
identification of personnel
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responsible for completing tasks and the chain of responsibility for
successful completion of the project outlined in the work plan.
1. Describe the organizational structure.
2. Describe the ability of the organization to manage the proposed
project. Include information regarding similarly sized projects in
scope and financial assistance as well as other grants and projects
successfully completed.
3. Describe what equipment (i.e., phone, Web sites, etc.) and
facility space (i.e., office space) will be available for use during
the proposed project. Include information about any equipment not
currently available that will be purchased throughout the agreement.
4. List key personnel who will work on the project.
Identify staffing plan, existing personnel and new program
staff to be hired.
In the appendix, include position descriptions and resumes
for all key personnel. Position descriptions should clearly describe
each position and duties indicating desired qualifications, experience,
and requirements related to the proposed project and how they will be
supervised. Resumes must indicate that the proposed staff member is
qualified to carry out the proposed project activities and who will
determine if the work of a contractor is acceptable.
Note who will be writing the progress reports.
If a position is to be filled, indicate that information
on the proposed position description.
If the project requires additional personnel beyond those
covered by the supplemental grant, (i.e., IT support, volunteers,
interviewers, etc.), note these and address how these positions will be
filled and, if funds are required, the source of these funds.
If personnel are to be only partially funded by this
supplemental grant, indicate the percentage of time to be allocated to
this project and identify the resources used to fund the remainder of
the individual's salary.
E. Categorical Budget and Budget Justification (5 Points)
Provide a clear estimate of the project program costs and
justification for expenses for the entire grant period. The budget and
budget justification should be consistent with the tasks identified in
the work plan. The budget focus should be on routinizing and sustaining
HIV testing services as well as reducing the cost per person tested.
1. Categorical budget (Form SF 424A, Budget Information Non-
Construction Programs) completing each of the budget periods requested.
2. Budget narrative that serves as justification for all costs,
explaining why each line item is necessary or relevant to the proposed
project. Include sufficient details to facilitate the determination of
allowable costs.
3. Budget justification should include a brief program narrative
for the second year.
4. If indirect costs are claimed, indicate and apply the current
negotiated rate to the budget. Include a copy of the rate agreement in
the appendix.
2. Review and Selection Process
Each application will be prescreened by the DGO staff for
eligibility and completeness as outlined in the funding announcement.
Incomplete applications and applications that are non-responsive to the
eligibility criteria will not be referred to the Objective Review
Committee. Applicants will be notified by DGO, via letter, to outline
the missing components of the application.
To obtain a minimum score for funding, applicants must address all
program requirements and provide all required documentation. Applicants
that receive less than a minimum score will be informed via e-mail of
their application's deficiencies. A summary statement outlining the
strengths and weaknesses of the application will be provided to these
applicants. The summary statement will be sent to the Authorized
Organizational Representative (AOR) that is identified on the face page
of the application. In addition to the above criteria/requirements, the
application will be considered according to the following:
A. The Submission Deadline: April 30, 2010
Applications submitted in advance of or by the deadline and
verified by the postmark will undergo a preliminary review to determine
that:
The applicant is eligible in accordance with this grant
announcement.
The application is not a duplication of a previously
funded project.
The application narrative, forms, and materials submitted
meet the requirements of the announcement allowing the review panel to
undertake an in-depth evaluation; otherwise, it may be returned.
B. The Objective Review Date is May 12, 2010
The applications that are complete, responsive, and conform to this
program announcement will be reviewed for merit by the Ad Hoc Objective
Review Committee (ORC) appointed by the IHS to review and make
recommendations on this application. Prior to ORC review, the
application will be screened to determine that programs proposed are
those which the IHS has the authority to provide, either directly or
through funding agreement, and that those programs are designed for the
benefit of IHS beneficiaries. If an eligible entity does not meet these
requirements, the application will not be reviewed. The ORC review will
be conducted in accordance with the IHS Objective Review Guidelines.
The application will be evaluated and rated on the basis of the
evaluation criteria listed in section V. 1. The criteria are used to
evaluate the quality of a proposed project and determine the likelihood
of success.
3. Anticipated Announcement and Award Dates
The anticipated Award Date is June 1, 2010.
VI. Award Administration Information
1. Award Notices
The Notice of Award (NoA) will be initiated by the DGO and will be
mailed via postal mail to each entity that is approved for funding
under this announcement. The NoA will be signed by the Grants
Management Officer, and this is the authorizing document for which
funds are dispersed to the approved entities. The NoA will serve as the
official notification of the grant award and will reflect the amount of
Federal funds awarded, the purpose of the grant, the terms and
conditions of the award, the effective date of the award, and the
budget/project period. The NoA is the legally binding document and is
signed by an authorized grants official within the Indian Health
Service.
2. Administrative Requirements
Grants are administered in accordance with the following
regulations, policies, and OMB cost principles:
A. The Criteria as Outlined in This Program Announcement
B. Administrative Regulations for Grants
45 CFR Part 92, Uniform Administrative Requirements for
Grants and Cooperative Agreements to State, Local and Tribal
Governments.
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C. Grants Policy
HHS Grants Policy Statement, Revised 01/07.
D. Cost Principles
Title 2: Grant and Agreements, Part 225--Cost Principles
for State, Local, and Indian Tribal Governments (OMB A-87).
E. Audit Requirements
OMB Circular A-133, Audits of States, Local Governments,
and Non-profit Organizations.
3. Indirect Costs
This section applies to all grant recipients that request
reimbursement of indirect costs in their grant application. In
accordance with HHS Grants Policy Statement, Rev. 01/07 Part II-27, IHS
requires applicants to obtain a current indirect cost rate agreement
prior to award. The rate agreement must be prepared in accordance with
the applicable cost principles and guidance as provided by the
cognizant agency or office. A current rate covers the applicable grant
activities under the current award's budget period. If the current rate
is not on file with the DGO at the time of award, the indirect cost
portion of the budget will be restricted. The restrictions remain in
place until the current rate is provided to the DGO.
Generally, indirect costs rates for IHS grantees are negotiated
with the Division of Cost Allocation (DCA) http://rates.psc.gov/ and
the Department of Interior (National Business Center) http://www.aqd.nbc.gov/indirect/indirect.asp. For questions regarding the
indirect cost policy, please call (301) 443-5204 to request assistance.
4. Reporting Requirements
Failure to submit required reports within the time allowed may
result in suspension or termination of an active agreement, withholding
of additional awards for the project, or other enforcement actions such
as withholding of payments or converting to the reimbursement method of
payment. Continued failure to submit required reports may result in one
or both of the following: (1) The imposition of special award
provisions; and (2) the non-funding or non-award of other eligible
projects or activities. This applies whether the delinquency is
attributable to the failure of the organization or the individual
responsible for preparation of the reports.
A. Progress Report
Program progress reports are required semi-annually by the National
HIV Program in order to satisfy quarterly reports due to funding source
at Minority AIDS Initiative (MAI). These reports (due mid-November,
February, May, August) will include quantitative data as well as a
brief comparison of actual accomplishments to the goals established for
the period or, if applicable, provide sound justification for the lack
of progress, and other pertinent information as required. A final
report must be submitted within 90 days of end of the budget/project
period.
An Assessment and Evaluation Report must be submitted
within 30 days of the end of each funded year.
Participation in a minimum of two teleconferences.
Teleconferences will be required semi-annually (unless further follow
up is needed) for Technical Assistance to be provided and progress to
be shared.
Site visits. Tribal sites using MAI resources should be
amenable to the possibility of site visits by IHS staff administering
MAI funds.
B. Financial Reports
Annual Financial Status Reports (FSR) must be submitted within 90
days after the budget period ends. Final FSRs are due within 90 days of
expiration of the project period. Standard Form 269 (long form for
those reporting on program income; short form for all others) will be
used for financial reporting.
Federal Cash Transaction Reports are due every calendar quarter to
the Division of Payment Management (DPM), Payment Management Branch.
Please refer to the DPM Web site at: dpm.psc.gov. Failure to submit
timely reports may cause a disruption in timely payments to your
organization.
Telecommunication for the hearing impaired is available at: TTY
(301) 443-6394.
VII. Agency Contacts
Grants Management Officer
Grants (Business)
Kimberly Pendleton, Grants Management Officer, 801 Thompson Avenue,
TMP, Suite 360, Rockville, MD 20852. (301) 443-5204 or
[email protected].
Program (Programmatic/Technical)
CAPT Scott Giberson, IHS National HIV Principal Consultant, 801
Thompson Ave, Reyes Building, Suite 306, Rockville, MD 20852. (301)
443-2449 or [email protected].
The Public Health Service strongly encourages all grant and
contract recipients to provide a smoke-free workplace and promote the
non-use of all tobacco products. In addition, Public Law 103-227, the
Pro-Children Act of 1994, prohibits smoking in certain facilities (or
in some cases, any portion of the facility) in which regular or routine
education, library, day care, health care or early childhood
development services are provided to children. This is consistent with
the HHS mission to protect and advance the physical and mental health
of the American people.
Dated: March 12, 2010.
Yvette Roubideaux,
Director, Indian Health Service.
[FR Doc. 2010-6206 Filed 3-19-10; 8:45 am]
BILLING CODE 4165-16-P