[Federal Register Volume 75, Number 58 (Friday, March 26, 2010)]
[Notices]
[Pages 14579-14580]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-6689]
[[Page 14579]]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0031]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Intelligence Agency proposes to amend a system of
records notice of its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on April
26, 2010 unless comments are received that would result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa S. Lowery at (202) 231-
1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the Records and Privacy Act Services (DAN-1A), 200
MacDill Blvd., Washington DC 20340-5100.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: March 22, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 06-0003
System name:
Deployment Management Records (June 14, 2006; 71 FR 34318)
Changes:
* * * * *
Categories of records in the system:
Delete entry and replace with ``Records include but are not limited
to copies of security information, copies of medical files,
documentation of fulfilled training requirements, organizational and
administrative information. Records include a profile containing: Full
name of the individual, Social Security Number (SSN), Deployment
Identification Number, home, work, cell and pager numbers, home
address, personal and work email address, emergency contact name,
telephone number, home address, and e-mail address, contract number and
contractor organization name, along with employer's contact name,
address and telephone number, travel itineraries, deployment, copies of
passport and/or visa and common access or identification card, travel
authorization information, trip dates, deployment processing
information including training completed certifications, medical and
dental screenings, blood type, and other official deployment-related
information.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; 44 U.S.C. 3102, Establishment of program of management;
DIA Instruction 1400.003, Civilian Workforce Deployments; and E.O. 9397
(SSN), as amended.''
* * * * *
Storage:
Delete entry and replace with ``Paper and electronic storage
media.''
* * * * *
Record source categories:
Delete entry and replace with ``Agency employees, other government
agencies and their employees''.
* * * * *
LDIA 06-0003
System name:
Deployment Management Records
System location:
Defense Intelligence Agency (DIA) Deployment Center, 3300 75th
Ave., Landover, MD 20781-1501.
Categories of individuals covered by the system:
Military personnel, civilian employees, employees of other
government agencies and contractors supporting ongoing contingency
operations for DIA missions.
Categories of records in the system:
Records include but are not limited to copies of security
information, copies of medical files, documentation of fulfilled
training requirements, organizational and administrative information.
Records include a profile containing: Full name of the individual,
Social Security Number (SSN), Deployment Identification Number, home,
work, cell and pager numbers, home address, personal and work email
address, emergency contact name, telephone number, home address, and
email address, contract number and contractor organization name, along
with employer's contact name, address and telephone number, travel
itineraries, deployment, copies of passport and/or visa and common
access or identification card, travel authorization information, trip
dates, deployment processing information including training completed
certifications, medical and dental screenings, blood type, and other
official deployment-related information.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3102,
Establishment of program of management; DIA Instruction 1400.003,
Civilian Workforce Deployments; and E.O. 9397 (SSN), as amended.
Purpose(s):
To plan and manage support personnel who deploy in support of
ongoing contingency operations for DIA missions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the DIA's
compilation of systems of records notices apply to this system.
[[Page 14580]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic storage media.
Retrievability:
Name, Social Security Number (SSN) and Deployment Identification
Number (DIN).
Safeguards:
Records are stored in office buildings protected by guards,
controlled screenings, use of visitor registers, electronic access,
and/or locks. Access to records is limited to individuals who are
properly screened and cleared on a need-to-know basis in the
performance of their duties. Passwords and User IDs are used to control
access to the system data, and procedures are in place to deter and
detect browsing and unauthorized access. Physical and electronic access
are limited to persons responsible for servicing and authorized to use
the system.
Retention and disposal:
Disposition and retention pending National Archives and Records
Administration (NARA) approval. Records will be treated as permanent
until disposition and retention policies are approved by NARA.
System manager(s) and address:
Defense Intelligence Agency (DIA) Deployment Center, 3300 75th
Ave., Landover, MD 20781-1501.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the DIA Freedom of Information Office (DAN-1A),
Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340-
5100.
Request should contain the individual's full name, current address,
telephone number, and Social Security Number (SSN).
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records, should address written inquiries
to the DIA Freedom of Information Office (DAN-1A), 200 MacDill Blvd.,
Washington, DC 20340-5100.
Request should contain the individual's full name, current address,
telephone number, and Social Security Number (SSN).
Contesting record procedures:
DIA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DIA
Instruction 5400.001, ``Defense Intelligence Agency Privacy Program'';
or may be obtained from the system manager.
Record source categories:
Agency employees, other government agencies and their employees.
Exemptions claimed for the system:
None.
[FR Doc. 2010-6689 Filed 3-25-10; 8:45 am]
BILLING CODE 5001-06-P