[Federal Register Volume 75, Number 61 (Wednesday, March 31, 2010)]
[Notices]
[Pages 16198-16200]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-7334]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
April 30, 2010. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending:
1. Department of Agriculture, Office of Procurement and Property
(N1-16-09-4, 1 item, 1 temporary item). Master files of an electronic
information system used to track and manage property assets and related
financial information.
2. Department of Agriculture, Food and Nutrition Service (N1-462-
09-6, 1 item, 1 temporary item). Master files of an electronic
information system that serves as a central repository of product
information relating to the Women, Infants, and Children program.
3. Department of Agriculture, Food and Nutrition Service (N1-462-
09-8, 1 item, 1 temporary item). Master files of an electronic
information system that contains information on recipients or potential
recipients of supplemental nutrition assistance who have been or are
disqualified from receiving benefits.
4. Department of Defense, Defense Commissary Agency (N1-506-09-2, 2
items, 2 temporary items). Master files and outputs of an electronic
information system that tracks sales and receipts, products, pricing,
ordering, and inventories at military commissaries.
5. Department of Defense, Defense Commissary Agency (N1-506-09-3, 4
[[Page 16199]]
items, 4 temporary items). General correspondence files and
informational documents relating to communications and planning.
6. Department of Defense, Defense Commissary Agency (N1-506-09-4, 2
items, 2 temporary items). Master files and outputs of electronic
information systems that maintain data on processed meat products sold
by military commissaries.
7. Department of Defense, Defense Commissary Agency (N1-506-09-6, 2
items, 2 temporary items). Master files and outputs of an electronic
information system used in connection with the pricing and promotion of
products at military commissaries.
8. Department of Defense, Defense Security Service (N1-446-09-5, 12
items, 12 temporary items). Records relating to contractor facilities
involved in the National Industrial Security Program. Records pertain
to such matters as security clearance of facilities, cancellation of
clearances, security agreements, and related administrative actions.
9. Department of Education, Office of Management (N1-441-09-21, 2
items, 2 temporary items). Case files relating to complaints by
borrowers in connection with Federal student loans. An electronic case
tracking system is also included.
10. Department of Education, Office of Management (N1-441-09-20, 1
item, 1 temporary item). Master files of an electronic information
system that contains data concerning student loans, including name of
recipient, type of loan, loan period, and loan amount.
11. Department of Energy, Southwestern Power Administration (N1-
387-10-1, 2 items, 2 temporary items). Records relating to power
accounting and billing invoices.
12. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-09-5, 1 item, 1 temporary item). Master files
of an electronic information system that contains information
concerning appeals of fee-for-service and managed care decisions under
the Medicare program.
13. Department of Homeland Security, U.S. Customs and Border
Protection (N1-568-09-1, 1 item, 1 temporary item). Master files of an
electronic information system used to manage and track importer
compliance audits.
14. Department of the Interior, Office of the Secretary (N1-48-08-
22, 22 items, 17 temporary items). Records relating to management and
administration, including such records as development files, planning
files, audit records, records inventories, records relating to budget
matters, committee records, and paperwork reduction files. Also
included is the agency web site. Proposed for permanent retention are
such records as Indian Fiduciary Trust management and reform records,
Freedom of Information Act appeals related to the Indian Fiduciary
Trust, and executive committee and board membership records.
15. Department of the Interior, Office of Planning and Performance
Management (N1-48-09-10, 8 items, 1 temporary item). Records of the
office other than those proposed for permanent retention. Proposed for
permanent retention are such records as strategic planning files,
performance and accountability report files, budgets and associated
performance information relating to agency components, and performance
management governance files.
16. Department of Justice, Criminal Division (N1-60-07-2, 3 items,
1 temporary item). Organized Crime Drug Enforcement Task Force case
files that have been incorporated into an electronic management
information system. Proposed for permanent retention are master files
of the electronic information system containing case information as
well as older case files, which have not been incorporated into the
system.
17. Department of Justice, Executive Office for United States
Attorneys (N1-60-10-10, 2 items, 2 temporary items). Master files and
outputs of an electronic information system containing emergency
contact information for employees.
18. Department of Justice, United States Attorney's Office for the
District of South Carolina (N1-118-09-1, 19 items, 8 temporary items).
Records relating to a pilot project for intermodal and maritime
security at the Port of Charleston. Included are such records as
electronic information systems used for situational awareness and
property asset tracking, intelligence working files, vessel arrival
files, and routine reference and research photographs. Proposed for
permanent retention are such records as organizational records,
briefing materials, operating manuals, public relations records,
subject files, and photographs of significant activities.
19. Department of State, Bureau of Public Affairs (N1-59-09-4, 4
items, 2 temporary items). Web site records that contain information
duplicated in other agency recordkeeping systems. Also included are
records that relate to management and operation of the Web site.
Proposed for permanent retention are the agency's official blog and
snapshots of the entire public Web site taken at the end of each
Presidential administration.
20. Department of the Treasury, Internal Revenue Service (N1-58-09-
48, 3 items, 3 temporary items). Master files, outputs, and system
documentation for an electronic information system which is used to
store data from estate tax returns and generate estate tax closing
letters.
21. Department of the Treasury, Internal Revenue Service (N1-58-09-
90, 2 items, 2 temporary items). Master files and system documentation
for an electronic information system which is used to disclose tax
return information to participating state and local governments.
22. Department of the Treasury, Internal Revenue Service (N1-58-09-
91, 4 items, 4 temporary items). Master files and system documentation
for an electronic information system which is used to monitor upcoming
legal actions, media interest, and outreach activities related to
criminal investigations.
23. Department of the Treasury, Internal Revenue Service (N1-58-09-
93, 2 items, 2 temporary items). Master files and system documentation
for an electronic information system which is used to provide account
transcripts to state tax collection agencies.
24. Department of the Treasury, Internal Revenue Service (N1-58-09-
94, 2 items, 2 temporary items). Master files and system documentation
for an electronic information system which is used to assist agency
employees in processing taxpayer penalty relief requests.
25. Department of the Treasury, Internal Revenue Service (N1-58-09-
98, 3 items, 3 temporary items). Master files, inputs, and system
documentation for an electronic information system which is used to
transmit electronically filed tax returns to the appropriate tax
processor.
26. Department of the Treasury, Internal Revenue Service (N1-58-09-
99, 6 items, 6 temporary items). Master files, outputs, and system
documentation for an electronic information system which is used to
track remittances that cannot be credited to the taxpayer and are
considered excess collections.
27. Department of the Treasury, Internal Revenue Service (N1-58-09-
100, 6 items, 6 temporary items). Master files, outputs, and system
documentation for an electronic information system which is used to
track remittances that cannot be immediately credited because the
taxpayer has not been positively identified.
[[Page 16200]]
28. Department of the Treasury, Internal Revenue Service (N1-58-09-
102, 4 items, 4 temporary items). Master files, inputs, outputs, and
system documentation for an electronic information system which is used
to maintain information concerning applicants for and participants in
the Health Coverage Tax Credit program.
29. Central Intelligence Agency, Agency-wide (N1-263-06-3, 14
items, 13 temporary items). Records relating to records and information
management activities. Included are such records as security classified
records control and tracking logs, library services files, forms files,
subject files relating to records management, indexes to temporary
records, and records disposition schedules. Proposed for permanent
retention are indexes to records scheduled for permanent retention.
30. Export-Import Bank of the United States, Chief Information
Office (N1-275-09-4, 3 items, 3 temporary items). Master files of an
electronic information system used to facilitate the Bank's loan pre-
approval process.
31. Federal Maritime Commission, Office of the Secretary (N1-358-
09-6, 2 items, 2 temporary items). Informal complaints and dispute
resolution case files relating to shipping disputes. Also included are
master files of an electronic information system that is used to assign
cases to staff and monitor their status.
32. Federal Maritime Commission, Bureau of Certification and
Licensing (N1-358-09-4, 1 item, 1 temporary item). Master files of an
electronic information system that contains data about passenger
vessels and their insurance coverage against potential claims.
33. Federal Maritime Commission, Bureau of Certification and
Licensing (N1-358-09-5, 1 item, 1 temporary item). Master files of an
electronic information system that contains data about potentially
unlicensed ocean transportation intermediaries.
Dated: March 25, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-7334 Filed 3-30-10; 8:45 am]
BILLING CODE 7515-01-P