[Federal Register Volume 75, Number 66 (Wednesday, April 7, 2010)]
[Notices]
[Pages 17745-17754]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-7790]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
[Funding Announcement Number: HHS-2011-IHS-TMD-0001]
Tribal Management Grant Program; Announcement Type: New and
Competing Continuation Discretionary Funding Cycle for Fiscal Year 2011
Catalog of Federal Domestic Assistance Number(s): 93.228.
Key Dates: Program Requirements Session: April 21-22 and May 5-6,
2010.
Grant Writing Session: May 17-21, 2010.
TMG WebEx Session: June 3, 2010.
Application Deadline Date: August 6, 2010.
Receipt Date for Final Tribal Resolution: October 1, 2010.
Review Date: October 4-8, 2010.
Application Notification Date: November 12, 2010.
Earliest Anticipated Start Date: January 1, 2011.
I. Funding Opportunity Description
The Indian Health Service (IHS) announces competitive grant
applications for the Tribal Management
[[Page 17746]]
Grant (TMG) Program. This program is authorized under 25 U.S.C. 450h(b)
and 25 U.S.C. 450h(e) of the Indian Self-Determination and Education
Assistance Act (ISDEAA), Public Law (Pub. L.) 93-638, as amended. This
program is described at 93.228 in the Catalog of Federal Domestic
Assistance (CFDA).
The TMG Program is a national competitive grant program established
to assist Federally-recognized Tribes and Tribal organizations in
assuming all or part of existing IHS programs, services, functions, and
activities (PSFA) through a Title I contract and to assist established
Title I contractors and Title V compactors to further develop and
improve their management capability. In addition, TMGs are available to
Tribes/Tribal organizations under the authority of Public Law 93-638
Section 103(e) for: (1) Obtaining technical assistance from providers
designated by the Tribe/Tribal organization (including Tribes/Tribal
organizations that operate mature contracts) for the purposes of
program planning and evaluation, including the development of any
management systems necessary for contract management and the
development of cost allocation plans for indirect cost rates; and (2)
planning, designing and evaluating Federal health programs serving the
Tribe/Tribal organization, including Federal administrative functions.
Funding Priorities: The IHS has established the following funding
priorities for TMG awards:
Priority I--Any Indian Tribe that has received Federal
recognition (restored, funded, or unfunded) within the past five years,
specifically received during or after March 2005.
Priority II--All other eligible Federally-recognized
Indian Tribes or Tribally-sanctioned Tribal organizations submitting a
competing continuation application or a new application for the sole
purpose of addressing audit material weaknesses. The audit material
weaknesses are identified in Attachment A of the transmittal letter
received from the Office of the Inspector General (OIG), National
External Audit Review Center (NEARC), Department of Health and Human
Services (HHS). Please identify the material weaknesses to be addressed
by underlining the item on Attachment A. Please refer to Section III.3,
``Other Requirements,'' for more information regarding Priority II
participation.
Federally-recognized Indian Tribes or Tribally-sanctioned Tribal
organizations not subject to Single Audit Act requirements must provide
a financial statement identifying the Federal dollars received in the
footnotes. The financial statement must also identify specific
weaknesses/recommendations that will be addressed in the TMG proposal
and are related to 25 CFR Part 900, Subpart F--``Standards for Tribes
and Tribal Organizations.''
Priority II participation is only applicable to the Health
Management Structure project type. For more information see Section II,
``ELIGIBLE PROJECT TYPES, MAXIMUM FUNDING AND PROJECT PERIODS.''
Priority III--All other eligible Federally-recognized
Indian Tribes or Tribal organizations submitting a competing
continuation application or a new application.
The funding of approved Priority I applicants will occur before the
funding of approved Priority II applicants. Priority II applicants will
be funded before approved Priority III applicants. Funds will be
distributed until depleted.
II. Award Information
Type of Awards: Grant.
Estimated Funds Available: The estimated amount available is
$2,669,000 in Fiscal Year (FY) 2011. There will be only one funding
cycle in FY 2011. Awards that are issued under this announcement are
subject to the availability of funds.
Anticipated Number of Awards: Approximately 20-25 awards will be
issued under this grant program.
Project Periods: Varies based on project type from one to three
years. Please refer to ``ELIGIBLE PROJECT TYPES, MAXIMUM FUNDING AND
PROJECT PERIODS'' under this section for additional details.
Estimated Award Amount: $50,000/year-$100,000/year. Please refer to
``ELIGIBLE PROJECT TYPES, MAXIMUM FUNDING AND PROJECT PERIODS'' below
for more detailed information.
Eligible Project Types, Maximum Funding and Project Periods: The
TMG Program consists of four project types: (1) Feasibility study; (2)
planning; (3) evaluation study; and (4) health management structure.
Applicants may submit applications for one project type. Applicants
must state the project type selected. Applications that address more
than one project type will be considered ineligible and will be
returned to the applicant. The maximum funding levels noted include
both direct and indirect costs. Applicant budgets may not exceed the
maximum funding level or project period identified for a project type.
Applicants whose budget or project period exceeds the maximum funding
level or project period will be deemed ineligible and will not be
reviewed. Please refer to Section IV.6. ``Funding Restrictions'' for
further information regarding ineligible activities.
1. Feasibility Study (Maximum funding/project period: $70,000/12
months)
The Feasibility Study must include a study of a specific IHS
program or segment of a program to determine if Tribal management of
the program is possible. The study shall present the planned approach,
training, and resources required to assume Tribal management of the
program. The study must include the following four components:
Health needs and health care services assessments that
identify existing health care services and delivery system, program
divisibility issues, health status indicators, unmet needs, volume
projections, and demand analysis.
Management analysis of existing management structures,
proposed management structures, implementation plans and requirements,
and personnel staffing requirements and recruitment barriers.
Financial analysis of historical trends data, financial
projections and new resource requirements for program management costs
and analysis of potential revenues from Federal/non-Federal sources.
Decision statement/report that incorporates findings,
conclusions and recommendations; the presentation of the study and
recommendations to the governing body for Tribal determination
regarding whether Tribal assumption of program(s) is desirable or
warranted.
2. Planning (Maximum funding/project period: $50,000/12 months)
Planning projects entail a collection of data to establish goals
and performance measures for the operation of current health programs
or anticipated PSFAs under a Title I contract. Planning will specify
the design of health programs and the management systems (including
appropriate policies and procedures) to accomplish the health
priorities of the Tribe/Tribal organization. For example, planning
could include the development of a Tribal Specific Health Plan or a
Strategic Health Plan, etc. Please note: The Public Health Service
urges applicants submitting strategic health plans to address specific
objectives of Healthy People 2010. Interested applicants may purchase a
copy of Healthy People 2010 (Summary Report in print; Stock No. 017-
001-00547-9) or CD-ROM (Stock No. 107-001-00549-5) through the
[[Page 17747]]
Superintendent of Documents, Government Printing Office, P.O. Box
371954, Pittsburgh, PA 15250-7945, or (202) 512-1800. This information
is available in electronic form at the following Web site: http://www.health.gov/healthypeople/publications.
3. Evaluation Study (Maximum funding/project period: $50,000/12
months)
The Evaluation Study must include a systematic collection,
analysis, and interpretation of data for the purpose of determining the
value of a program. The extent of the evaluation study could relate to
the goals and objectives, policies and procedures, or programs
regarding targeted groups. The evaluation study could also be used to
determine the effectiveness and efficiency of a Tribal program
operation (i.e. direct services, financial management, personnel, data
collection and analysis, third-party billing, etc.) as well as
determine the appropriateness of new components to a Tribal program
operation that will assist Tribal efforts to improve the health care
delivery systems.
4. Health Management Structure (Average funding/project period:
$100,000/12 months; maximum funding/project period: $300,000/36 months)
The first year maximum is limited to $150,000 for multi-year
projects. Health Management Structure allows for implementation of
systems to manage or organize PSFAs. Management structures include
health department organizations, health boards, and financial
management systems including systems for accounting, personnel, third-
party billing, medical records, management information systems, etc.
This includes the design, improvements and correction of management
systems that address weaknesses identified through quality control
measures, internal control reviews and audit report findings under the
Office of Management and Budget (OMB) Circular No. A-133--Revised June
27, 2003, ``Audits of States, Local Governments, and Non-Profit
Organizations.'' OMB Circular A-133, Audits of States, Local
Governments and Non-Profit Organizations can be found at the following
Web site: http:[sol][sol]www.whitehouse.gov/omb/circulars/a133/
a133.html.
25 CFR Part 900, ``Indian Self-Determination and Education
Assistance Act Amendments,'' Subpart F--``Standards for Tribal or
Tribal Organization Management Systems'' sections (900.35-900.60) is
available at the following Web site locations:
http:[sol][sol]www.access.gpo.gov/nara/cfr/waisidx_04/25cfr900_
04.html, or http:[sol][sol]www.ihs.gov/NonMedicalPrograms/TMG/
Forms.asp.
5. Please see Section IV ``Application and Submission Information''
for information on how to obtain a copy of the TMG application package.
III. Eligibility Information
1. Indian Tribes or Tribal organizations as defined by Public Law
93-638, ISDEAA, as amended. The definitions for each entity type are
outlined below. Only one application per Tribe or Tribal organization
is allowed. This paragraph should be cross-referenced with Section IV.
(Application and Submission Information/Subsection 3, Content and Form
of Narrative Submission).
Definitions
Indian Tribe means any Indian Tribe, band, nation, or other
organized group or community, including any Alaska Native village,
village or regional, or village corporation as defined in or
established pursuant to the Alaska Native Claims Settlement Act (85
Stat. 688) [43 U.S.C. 1601 et seq.], which is recognized as eligible
for the special programs and services provided by the United States to
Indians because of their status as Indians. 25 U.S.C. 450b(e).
Tribal organization includes a recognized governing body of any
Indian Tribe; any legally established organization of Indians which is
controlled, sanctioned, or chartered by such governing body or which is
democratically elected by the adult members of the Indian community to
be served by such organization and which includes the maximum
participation of Indians in all phases of its activities: provided,
that in any case where a contract is let or grant made to an
organization to perform services benefitting more than one Indian
Tribe, the approval of each such Indian Tribe shall be a prerequisite
to the letting or making of such contract or grant. 25 U.S.C. 450b(l).
2. Cost Sharing or Matching--The TMG Program does not require
matching funds or cost sharing. However, in accordance with Public Law
93-638 section 103(c), the TMG funds may be used as matching shares for
any other Federal grant programs that develop Tribal capabilities to
contract for the administration and operation of health programs.
3. Other Requirements.
The following documentation is required:
A. Tribal Resolution--A resolution of the Indian Tribe served by
the project must accompany the application submission. The IHS will
accept the following as proper documentation:
If an official signed (passed) Tribal resolution
encompassing the scope of this grant application is not available for
electronic submission with the application on Grants.gov by the
deadline, a draft resolution must be submitted as a place holder and as
evidence of the intent of the entity. However, the draft resolution
must be followed up with the submission of a faxed, FedEx, or e-mailed
pdf version of the final official signed Tribal resolution. The final
signed resolution must be received by the Division of Grants Operations
(DGO) by October 1, 2010. Otherwise, the application will be considered
incomplete, ineligible for review, and returned to the applicant
without consideration. It is recommended that applicants submitting the
signed final resolution should ensure the information was received by
the IHS by retaining documentation confirming delivery or receipt (i.e.
fax transmittal receipt, FedEx tracking, postal return receipt, e-mail
receipt, etc.).
An Indian Tribe that is proposing a project affecting
another Indian Tribe must include resolutions from all affected Tribes
to be served.
Applications by Tribal organizations will not require a
specific Tribal resolution if the current Tribal resolution(s) under
which they operate would encompass the proposed grant activities. A
copy of that resolution must be provided for review.
Letter of Authorization per Tribal governance requirements
in lieu of a Tribal Resolution will be accepted. Evidence that the
Tribe has converted to this means must be provided.
Tribal organizations applying for technical assistance
and/or training grants must submit documentation that the Tribal
organization is applying upon the request of the Indian Tribe/Tribes it
intends to serve.
B. Documentation for Priority I Participation requires a copy of
the Federal Register notice or letter from the Bureau of Indian Affairs
verifying establishment of Federal Tribal status within the last five
years. Date must reflect that Federal recognition was received during
or after March 2005.
C. Documentation for Priority II Participation requires a copy of
the transmittal letter and Attachment A from the OIG, NEARC, HHS. See
``FUNDING PRIORITIES'' in Section I for more information. If an
applicant is unable to locate a copy of their most recent transmittal
letter or needs assistance with audit issues,
[[Page 17748]]
information or technical assistance may be obtained by contacting the
IHS Division of Audit Resolution (DAR) at (301) 443-7301, or the NEARC
help line at (800) 732-0679 or (816) 426-7720. The auditor may also
have the information/documentation required.
Federally-recognized Indian Tribes or Tribally-sanctioned Tribal
organizations not subject to Single Audit Act requirements must provide
a financial statement identifying the Federal dollars in the footnotes.
The financial statement must also identify specific weaknesses/
recommendations that will be addressed in the TMG proposal and that are
related to 25 CFR Part 900, ``Indian Self-Determination and Education
Assistance Act Amendments,'' Subpart F--``Standards for Tribal and
Tribal Organizations.''
Documentation of Consortium Participation--If an Indian
Tribe submitting an application is a member of a consortium, the Tribe
must:
-- Identify the consortium.
-- Indicate if the consortium intends to submit a TMG application.
-- Demonstrate that the Tribe's application does not duplicate or
overlap any objectives of the consortium's application.
Identify all of the consortium member Tribes.
Identify if any of the member Tribes intend to submit a
TMG application of their own.
Demonstrate that the consortium's application does not
duplicate or overlap any objectives of the other consortium members who
may be submitting their own TMG application.
Please refer to Section IV. Application and Submission Information,
particularly Item 6 ``Funding Restrictions'' and Section V.
``Application Review Information'' for more information regarding other
application submission information and/or requirements.
IV. Application and Submission Information
1. The Application Package May Be Found in Grants.gov
(http://www.grants.gov) or at: http://www.ihs.gov/NonMedicalPrograms/gogp/. The entire grant application package and
accompanying instructions are at: http://www.grants.gov.
2. IHS Contacts
Programmatic Concerns
Ms. Patricia Spotted Horse, Program Analyst, Office of Direct
Service and Contracting Tribes (ODSCT), Indian Health Service, 801
Thompson Avenue, Suite 220, Rockville, Maryland 20852, (301) 443-1104
(Telephone), (301) 443-4666 (Fax), and e-mail address:
[email protected].
Business Concerns
Please contact Mr. Pallop Chareonvootitam, Grants Management
Specialist, (301) 443-5204 (Telephone), (301) 443-9602 (Fax), and e-
mail address: [email protected].
The Division of Grants Operations (DGO) is the official receipt
point for grant applications (electronic and paper). The address for
hardcopy applications is as follows: Division of Grants Operations,
Indian Health Service, 801 Thompson Avenue, TMP 360, Rockville,
Maryland 20852.
GRANTS.GOV Contact for IHS
Information regarding the electronic grants.gov process, issues,
and waiver requests may be obtained from the following contact person:
Ms. Tammy Bagley, Senior Grants Policy Analyst, Division of Grants
Policy (DGP), Indian Health Service, 801 Thompson Avenue, TMP 625,
Rockville, Maryland 20852, (301) 443-5204 (Telephone) and e-mail
address: [email protected].
3. Content and Form of Narrative Submission
Abstract (one page) summarizing the project.
Introduction and Need for Assistance.
Project Objective(s), Approach and Results and Benefits.
Project Evaluation.
Organizational Capabilities and Qualifications.
Be typewritten and single spaced.
Use black type not smaller than 12 characters per one
inch.
Margins must not be less than one inch.
Have consecutively numbered pages.
Contain a narrative that does not exceed 14 typed pages
that includes the other submission requirements below. The 14-page
narrative does not include the abstract, the work plan, standard forms,
Tribal resolution(s), table of contents, budget, budget justifications,
multi-year narratives, multi-year budget, multi-year budget
justification, and/or other appendix items.
Public Policy Requirements: All Federal-wide public policies apply
to IHS grants with exception of Lobbying and Discrimination policy.
4. Submission Dates and Times
Applications are to be submitted electronically through Grants.gov
on Friday, August 6, 2010 by 12 midnight Eastern Standard Time (EST).
Any application received after the application deadline will not be
accepted for processing and will be returned to the applicants without
further consideration for funding.
If technical challenges arise and the applicant needs help with the
electronic application process, contact Grants.gov Customer Support via
e-mail at [email protected] or at (800) 518-4726. Customer support is
available to address questions 24 hours a day, 7 days a week (except on
Federal holidays). If problems persist, contact Ms. Tammy Bagley,
Senior Grants Policy Analyst, (DGP) at [email protected] or (301)
443-5204 at least 10 days prior to the application deadline. Please do
not call Ms. Bagley until you have received a Grants.gov tracking
number. All waiver requests must be made in writing (e-mails are
acceptable). A written approval must be obtained from the DGP before
submitting a paper application. A copy of the written approval must be
submitted along with the hardcopy that is mailed to the DGO (Refer to
Section IV to obtain the mailing address), Attention: Ms. Kimberly
Pendleton. The DGO requires a hardcopy of the original application and
two copies. Paper applications that are submitted without proof of an
approved waiver will be returned to the applicant. Late applications
will not be accepted for processing and will be returned to the
applicant without further consideration for funding.
5. Intergovernmental Review
Executive Order 12372 requiring intergovernmental review is not
applicable to this program.
6. Funding Restrictions
Pre-award costs are not allowable.
The available funds are inclusive of direct and indirect
costs.
Only one grant will be awarded per applicant.
The TMG may not be used to support recurring operational
programs or to replace existing public and private resources. Funding
received under a recurring Public Law 93-638 contract cannot be totally
supplanted or totally replaced. Exception is allowed to charge a
portion or percentage of salaries of existing staff positions involved
in implementing the TMG grant if applicable.
Ineligible Project Activities
The inclusion of the following projects or activities in an
application will render the application ineligible and the application
will be returned to the applicant:
[[Page 17749]]
--Planning and negotiating activities associated with the intent of a
Tribe to enter the IHS Self-Governance Project. A separate grant
program is administered by the IHS for this purpose. Prospective
applicants interested in this program should contact Ms. Dawn Houle,
Policy Analyst, Office of Tribal Self-Governance, Indian Health
Service, Reyes Building, 801 Thompson Avenue, Suite 240, Rockville,
Maryland 20852, (301) 443-7821, and request information concerning the
``Tribal Self-Governance Program Planning Cooperative Agreement
Announcement'' or the ``Negotiation Cooperative Agreement
Announcement.''
--Projects related to water, sanitation, and waste management.
-- Projects that include direct patient care and/or equipment to
provide those medical services to be used to establish or augment or
continue direct patient clinical care are not allowable. Medical
equipment that is allowable under the Special Diabetes Grant Program is
not allowable under the TMG Program. This also includes recruitment
efforts for direct patient care services.
--Projects that include long-term care or provision of any direct
services. Projects that include tuition, fees, or stipends for
certification or training of staff to provide direct services.
--Projects that include pre-planning, design, and planning of
construction for facilities, including activities relating to program
justification documents.
--Projects that propose more than one project type. Please see Section
II, ``Award Information,'' specifically ``ELIGIBLE PROJECT TYPES,
MAXIMUM FUNDING AND PROJECT PERIODS'' for more information. An example
of a proposal with more than one project type that would be considered
ineligible may include the creation of a strategic health plan (defined
by TMG as a planning project type) and improving third-party billing
structures (defined by TMG as a health management structure project
type). Multi-year applications that include in the first year planning,
evaluation or feasibility activities with the remainder of the project
years addressing management structure are also deemed ineligible.
Other Limitations--A current TMG recipient cannot be
awarded a new, renewal, or competing continuation grant for any of the
following reasons:
--A grantee may not administer two TMGs at the same time or have
overlapping project/budget periods (however, allowance will be made to
accommodate the completion of one TMG grant prior to beginning a new
award, if applicable);
--The current project is not progressing in a satisfactory manner;
-- The current project is not in compliance with program and financial
reporting requirements; or
-- Delinquent Federal Debts: No award shall be made to an applicant who
has an outstanding delinquent Federal debt until either:
-- The delinquent account is paid in full; or
-- A negotiated repayment schedule is established and at least one
payment is received.
7. Other Submission Requirements
Electronic Submission--The preferred method for receipt of
applications is electronic submission through Grants.gov. Note: All IHS
application packages are posted in Adobe. Therefore, please make sure
that your entity uses a compatible version to save and submit the
application or submission errors will occur. Should any technical
challenges arise regarding the submission, please contact Grants.gov
Customer Support at (800) 518-4726 or [email protected]. The Contact
Center hours of operation are 24 hours a day, 7 days a week. The
contact center is closed on Federal holidays.
Applicants that do not adhere to the timelines for Central
Contractor Registry (CCR) and/or Grants.gov registration and/or request
timely assistance from DGP or Grants.gov will not be a candidate to
obtain a waiver from the electronic process. Applicants must plan
ahead.
To submit an application electronically, please use the http://
www.Grants.gov ``Apply for Grants'' link on the homepage. Download a
copy of the application package on the Grants.gov Web site, complete it
offline and then upload and submit the application via the Grants.gov
site. You may not e-mail an electronic copy of a grant application to
IHS.
Please be reminded of the following:
Paper applications are not the preferred method. However,
if you have technical problems submitting your application on-line,
please contact directly Grants.gov Customer Support at: http://www.Grants.gov/CustomerSupport.
Upon contacting Grants.gov, obtain a tracking number as
proof of contact. The tracking number is helpful if there are technical
issues that cannot be resolved and a waiver request from Grants Policy
must be obtained.
Upon entering the Grants.gov site, there is available
information that outlines the requirements to the applicant regarding
electronic submission of an application through Grants.gov, as well as
the hours of operation.
Applicants are strongly encouraged not to wait until the
deadline date to begin the application process through Grants.gov as
the registration process for CCR and Grants.gov could take up to
fifteen working days.
In order to use Grants.gov, you, as the applicant, must
have a Data Universal Numbering System (DUNS) number and must register
in the CCR. You should allow a minimum of ten working days to complete
CCR registration. See below on how to apply.
You must submit all documents electronically, including
all information typically included on the SF-424, Application for
Federal Assistance, and all necessary assurances and certifications.
Please use the optional attachment feature in Grants.gov
to attach additional documentation that may be requested by IHS.
Final signed Tribal resolutions must be submitted no later
than October 1, 2010, if a draft resolution was submitted with the
initial electronic or paper application.
The narrative section of your application cannot exceed
the 14-page limitation requirements described in the program
announcement.
After you electronically submit your application, you will
receive an automatic acknowledgment from Grants.gov that contains a
Grants.gov tracking number. The IHS DGO will retrieve your application
from Grants.gov. The DGO will not notify applicants that the
application has been received.
You must search for the downloadable application package
utilizing Grants.gov FIND to search for the CFDA number 93.228.
DUNS Number
Applicants are required to obtain a DUNS number from Dun and
Bradstreet to apply for a grant or cooperative agreement from the
Federal Government. The DUNS number is a nine-digit identification
number, which uniquely identifies business entities. Obtaining a DUNS
number is easy and there is no charge. To obtain a DUNS number, access
http://www.dnb.com/us/or call (866) 705-5711. Interested parties may
wish to obtain their DUNS number by phone to expedite the process.
[[Page 17750]]
Applicants who intend to submit electronically must also be
registered with the CCR. A DUNS number is required before CCR
registration can be completed. Many organizations may already have a
DUNS number. Please use the number listed above to investigate whether
or not your organization has a DUNS number. Registration with the CCR
is free of charge.
Applicants may register by calling (866) 606-8220. Please review
and complete the CCR Registration Worksheet located on http://www.Grants.gov/CCRRegister.
More detailed information regarding these registration processes
can be found at http://www.Grants.gov.
V. Application Review Information
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The 14-page narrative should include only the first year of activities;
and information for multi-year projects should be included as an
appendix. See ``MULTI-YEAR PROJECT REQUIREMENTS'' at the end of this
section for more information.
1. Abstract--One Page Summary
A. Criteria
INTRODUCTION AND NEED FOR ASSISTANCE (20 Points)
(1) Describe the Tribe's/Tribal organization's current health
operation. Include what programs and services are currently provided
(i.e., Federally funded, State funded, etc.), information regarding
technologies currently used (i.e., hardware, software, services, etc.),
and identify the source(s) of technical support for those technologies
(i.e., Tribal staff, Area Office, vendor, etc.). Include information
regarding whether the Tribe/Tribal organization has a health department
and/or health board and how long it has been operating.
(2) Describe the population to be served by the proposed project.
Include a description of the number of IHS eligible beneficiaries who
currently use services.
(3) Describe the geographic location of the proposed project
including any geographic barriers to the health care users in the area
to be served.
(4) Identify all TMGs received since FY 2005, dates of funding and
summary of project accomplishments. State how previous TMG funds
facilitated the progression of health development relative to the
current proposed project. (Copies of reports will not be accepted.)
(5) Identify the eligible project type and priority group of the
applicant.
(6) Explain the reason for your proposed project by identifying
specific gaps or weaknesses in services or infrastructure that will be
addressed by the proposed project. Explain how these gaps/weaknesses
were discovered. If the proposed project includes information
technology (i.e., hardware, software, etc.), provide further
information regarding measures taken or to be taken that ensure the
proposed project will not create other gaps in services or
infrastructure (i.e., IHS interface capability, Government Performance
and Results Act reporting requirements, contract reporting
requirements, Information Technology (IT) compatibility, etc.).
(7) Describe the effect of the proposed project on current programs
(i.e., Federally funded, State funded, etc.) and, if applicable, on
current equipment (i.e., hardware, software, services, etc.). Include
the effect of the proposed project on planned/anticipated programs and/
or equipment.
(8) Address how the proposed project relates to the purpose of the
TMG Program by addressing the appropriate description that follows:
Identify if the Tribe/Tribal organization is an IHS Title
I contractor. Address if the self-determination contract is a master
contract of several programs or if individual contracts are used for
each program. Include information regarding whether or not the Tribe
participates in a consortium contract (i.e., more than one Tribe
participating in a contract). Address what programs are currently
provided through those contracts and how the proposed project will
enhance the organization's capacity to manage the contracts currently
in place.
Identify if the Tribe/Tribal organization is an IHS Title
V compactor. Address when the Tribe/Tribal organization entered into
the compact and how the proposed project will further enhance the
organization's management capabilities.
Identify if the Tribe/Tribal organization is not a Title I
or Title V organization. Address how the proposed project will enhance
the organization's management capabilities, what programs and services
the organization is currently seeking to contract and an anticipated
date for contract.
PROJECT OBJECTIVE(S), WORKPLAN AND CONSULTANTS (40 Points)
A. Identify the proposed project objective(s) addressing the
following:
Measurable and (if applicable) quantifiable.
Results oriented.
Time-limited.
Example: By installing new software, the Tribe will increase the
number of bills processed by 15 percent at the end of 12 months.
B. Address how the proposed project will result in change or
improvement in program operations or processes for each proposed
project objective. Also address what tangible products are expected
from the project (i.e. policies and procedures manual, health plan,
etc.).
C. Address the extent to which the proposed project will build the
local capacity to provide, improve, or expand services that address the
need(s) of the target population.
D. Submit a workplan in the appendix which includes the following
information:
Provide the action steps on a timeline for accomplishing
the proposed project objective(s).
Identify who will perform the action steps.
Identify who will supervise the action steps taken.
Identify who will accept and/or approve work products at
the end of the proposed project.
Include any training that will take place during the
proposed project and who will be attending the training.
Include evaluation activities planned.
E. If consultants or contractors will be used during the proposed
project, please include the following information in their scope of
work (or note if consultants/contractors will not be used):
Educational requirements.
Desired qualifications and work experience.
Expected work products to be delivered on a timeline.
If a potential consultant/contractor has already been identified,
please include a resume in the Appendix.
F. Describe what updates (i.e., revision of policies/procedures,
upgrades, technical support, etc.) will be required for the continued
success of the proposed project. Include when these updates are
anticipated and where funds will come from to conduct the update and/or
maintenance.
PROJECT EVALUATION (15 Points)
Describe the proposed plan to evaluate both outcomes and process.
Outcome evaluation relates to the results identified in the objectives,
and process evaluation relates to the workplan and activities of the
project.
A. For outcome evaluation, describe:
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What will the criteria be for determining success of each
objective?
What data will be collected to determine whether the
objective was met?
At what intervals will data be collected?
Who will collect the data and their qualifications?
How will the data be analyzed?
How will the results be used?
B. For process evaluation, describe:
How will the project be monitored and assessed for
potential problems and needed quality improvements?
Who will be responsible for monitoring and managing
project improvements based on results of ongoing process improvements
and their qualifications?
How will ongoing monitoring be used to improve the
project?
Describe any products, such as manuals or policies, that
might be developed and how they might lend themselves to replication by
others.
How will the organization document what is learned
throughout the project period?
C. Describe any evaluation efforts planned after the grant period
has ended.
D. Describe the ultimate benefit to the Tribe that is expected to
result from this project. An example of this might be the ability of
the Tribe to expand preventive health services because of increased
billing and third party payments.
ORGANIZATIONAL CAPABILITIES AND QUALIFICATIONS (15 Points)
A. Describe the organizational structure of the Tribe/Tribal
organization beyond health care activities.
B. Provide information regarding plans to obtain management systems
if the Tribe/Tribal organization does not have an established
management system currently in place that complies with 25 CFR Part
900, Subpart F, ``Standards for Tribal Management Systems.'' If
management systems are already in place, simply state it and how long
the systems have been in place.
C. Describe the ability of the organization to manage the proposed
project. Include information regarding similarly sized projects in
scope and financial assistance as well as other grants and projects
successfully completed.
D. Describe what equipment (i.e., fax machine, phone, computer,
etc.) and facility space (i.e., office space) will be available for use
during the proposed project. Include information about any equipment
not currently available that will be purchased through the grant.
E. List key personnel who will work on the project. Include all
titles of key personnel in the workplan. In the appendix, include
position descriptions and resumes for all key personnel. Position
descriptions should clearly describe each position and duties,
indicating desired qualifications and experience requirements related
to the proposed project. Resumes must indicate that the proposed staff
member is qualified to carry out the proposed project activities. If a
position is to be filled, indicate that information on the proposed
position description.
F. If the project requires additional personnel (i.e., IT support,
etc.), address how the Tribe/Tribal organization will sustain the
position(s) after the grant expires. (If there is no need for
additional personnel, simply state it.)
CATEGORICAL BUDGET AND BUDGET JUSTIFICATION (10 Points)
A. Provide a categorical budget for each of the 12-month budget
periods requested.
B. If indirect costs are claimed, indicate and apply the current
negotiated rate to the budget. Include a copy of the rate agreement in
the appendix.
C. Provide a narrative justification explaining why each
categorical budget line item is necessary/relevant to the proposed
project. Include sufficient cost and other details to facilitate the
determination of cost allowability (i.e., equipment specifications,
etc.).
Multi-Year Project Requirements
For projects requiring a second and/or third year, include only
Year 2 and/or Year 3 narrative sections (objectives, evaluation
components and work plan) that differ from those in Year 1. For every
project year include a full budget justification and detailed, itemized
categorical budget showing calculation methodologies for each item. The
same weights and criteria which are used to evaluate a one-year project
or the first year of a multi-year project will be applied when
evaluating the second and third years of a multi-year application.
Refer to Section V. Application Review Information. A weak second and/
or third year submission could negatively impact the overall score of
an application and result in elimination of the proposed second and/or
third years with a recommendation for only a one-year award.
Appendix Items
A. Work plan for proposed objectives.
B. Position descriptions for key staff.
C. Resumes of key staff that reflect current duties.
D. Consultant proposed scope of work (if applicable).
E. Indirect Cost Rate Agreement.
F. Organizational chart (optional).
G. Multi-Year Project Requirements (if applicable).
2. Review and Selection Process
In addition to the above criteria/requirements, applications are
considered according to the following:
A. Application Submission (Application Deadline: August 6, 2010)
Applications received in advance of or by the deadline and verified
by the tracking number will be prescreened by DGO staff for eligibility
and completeness to confirm that:
The applicant and proposed project type is eligible in
accordance with this grant announcement;
The application is not a duplication of a previously
funded project; and
The application narrative, forms, and materials submitted
meet the requirements of the announcement allowing the review panel to
undertake an in-depth evaluation; otherwise the application will be
deemed incomplete and ineligible and will be returned. Ineligible
applications are not reviewed but will receive a letter of
ineligibility and explanation from the DGO.
B. Competitive Review of Eligible Applications (Objective Review:
October 4-8, 2010)
Applications meeting eligibility requirements that are complete,
responsive and conform to this program announcement will be reviewed
for merit using an Ad Hoc Objective Review Committee (ORC) appointed by
the ODSCT to review and make recommendations on these applications. The
review will be conducted in accordance with the HHS Objective Review
Guidelines. The technical review process ensures selection of quality
projects in a national competition for limited funding. Applications
will be evaluated and scored on the basis of the evaluation criteria
listed in Section V.1. The criteria are used to evaluate the quality of
a proposed project, determine the likelihood of success and to assign a
numerical score to each application. The scoring of approved
applications will assist the IHS in ranking the proposals and
determining which proposals will be funded and reviewed by the DGO for
cost analysis and further recommendation. All applications that are
reviewed and that receive a score of 60 points or above will be ranked
and recommended for funding. All awards that are issued under this
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announcement are subject to the availability of funds. The program
official accepts the DGO recommendations for consideration when funding
applications. The program official will forward the final approved
ranking list to the Director, ODSCT, for final review and approval.
Applications that score below 60 points will be disapproved.
Applications that are approved but not funded due to budgetary
constraints will not be carried over into the next cycle for funding
consideration.
3. Anticipated Announcement and Award Dates
The earliest award start date will be January 1, 2011.
VI. Award Administration Information
1. Award Notices
ORC Results Notification: November 12, 2010.
Applicants whose applications are declared ineligible will receive
written notification from the DGO of the ineligibility determination.
The ineligible notification will include information regarding the
rationale for the ineligible decision citing specific information from
the original grant application. Those applicants who are approved and
recommended for funding, approved but unfunded and those who are
disapproved will receive a copy of the Executive Summary which
identifies the weaknesses and strengths of the application submitted.
Applicants who are approved and recommended for funding will be
notified through the official Notice of Award (NoA) document issued by
the DGO. The NoA will be signed by the Grants Management Officer and is
the authorizing document for notifying grant recipients of funding. The
NoA will state the amount of Federal funds awarded, the purpose of the
grant, the terms and conditions that govern the grant award, the
effective date of the award, the project period, and the budget period.
Pre-award costs are not allowable charges under this program grant.
2. Administrative Requirements
Grants are administrated in accordance with the following
regulations, policies, and Office of Management and Budget (OMB) cost
principles:
A. The Criteria as Outlined in This Funding Opportunity Announcement
B. Administrative/Program Regulations for Grants
45 CFR Part 92--Uniform Administrative Requirements for
Grants and Cooperative Agreements to State, Local and Tribal
Governments.
45 CFR Part 74--Uniform Administrative Requirements for
Awards and Sub-awards to Institutions of Higher Education, Hospitals,
Other Non-Profit Organizations, and Commercial Organizations.
42 CFR Part 136--Indian Health.
C. Grants Policy
HHS Grants Policy Statement, Revised 01/2007.
D. Cost Principles
OMB Circular A-87--State, Local, and Indian Tribal
Governments (Title 2 Part 225).
OMB Circular A-122--Non-Profit Organizations (Title 2 Part
230).
E. Audit Requirements
OMB Circular A-133--Audits of States, Local Governments,
and Non-Profit Organizations.
3. Indirect Costs
This section applies to all grant recipients that request indirect
costs in their application. In accordance with HHS Grants Policy
Statement, Part II-27, IHS requires applicants to have a current
indirect cost rate agreement in place prior to award. The rate
agreement must be prepared in accordance with the applicable cost
principles and guidance as provided by the cognizant agency or office.
A current rate means the rate covering the applicable activities and
the award budget period. If the current rate is not on file with the
awarding office, the award shall include funds for reimbursement of
indirect costs. However, the indirect cost portion will remain
restricted until the current rate is provided to the DGO.
Generally, indirect costs rates for IHS are negotiated with two
cognizant agencies; the Division of Cost Allocation (DCA)/HHS http://rates.psc.gov/and National Business Center (NBC)/Department of the
Interior http://www.aqd.nbc.gov/Services/ICS.aspx. If your organization
has questions regarding the indirect cost policy, please contact the
DGO at (301) 443-5204.
4. Reporting
A. Progress Report. Program progress reports will be required semi-
annually. Semi-annual program progress reports must be submitted within
30 days of the conclusion of the first six months of the budget period
and again at the end of the budget period. These reports will include a
brief comparison of actual accomplishments to the goals established for
the period, reasons for slippage (if applicable), and other pertinent
information as required. A final report must be submitted within 90
days of expiration of the budget/project period.
B. Financial Status Reports. Financial status reports will be
required semi-annually. Semi-annual financial status reports must be
submitted within 30 days after the reporting period ends. Final
financial status reports are due within 90 days of expiration of the
budget/project period. Standard Form 269 (long form) will be used for
financial reporting.
C. Reports. Grantees are responsible and accountable for accurate
and timely reporting of the Progress Reports and Financial Status
Reports which are generally due semi-annually. Financial Status Reports
(SF-269) are due 90 days after each budget period and the final SF-269
must reflect an accumulative total of all expenditures and
authorizations for the life of the project. Grantees must refer to the
terms and conditions of their award to obtain details regarding their
reporting requirements. Grantees are required to contact their Grants
Management Specialist with any questions regarding reporting
requirements.
Failure to submit required reports within the time allowed may
result in suspension or termination of an active grant, withholding of
additional awards for the project, or other enforcement actions such as
withholding of payments or converting to the reimbursement method of
payment. Continued failure to submit required reports may result in one
or both of the following: (1) The imposition of special award
provisions; and (2) the non-funding or non-award of other eligible
projects or activities. This applies whether the delinquency is
attributable to the failure of the grantee organization or the
individual responsible for preparation of the reports.
VII. Agency Contact(s)
Interested parties may obtain TMG programmatic information from the
TMG Program Coordinator listed under Section IV of this program
announcement. Grant-related and business management information may be
obtained from the Grants Management Specialist listed under Section IV
of this program announcement. Grants.gov submission concerns and waiver
requests may be
[[Page 17753]]
addressed by Ms. Tammy Bagley, DGP. Contact information is noted under
Section IV of this program announcement. Please note that the telephone
numbers provided are not toll-free.
VIII. Other Information
Training
The TMG Program official will conduct pre-award training sessions
to provide limited technical assistance to applicants in preparing
their FY 2011 TMG applications. There will be two 2-day training
sessions. In addition, there will be one 5-day training session on
Grantsmanship. The 5-day training session will provide participants
with basic grant writing skills, information regarding where to search
for funding opportunities, and the opportunity to begin writing a TMG
grant proposal. The 2-day training sessions will focus specifically on
the TMG requirements providing participants with information contained
in this announcement, clarifying any issues/questions applicants may
have and critiquing project ideas. Also, a half-day WebEx focusing on
TMG program requirements will be conducted on June 3, 2010.
Priority will be given to groups eligible to apply for the TMG
Program. Participation is limited to two personnel from each Tribe or
Tribal organization. All sessions are first come-first serve with the
above limitations noted. All participants are responsible for making
and paying for their own travel arrangements. Interested parties should
register with the TMG staff prior to making travel arrangements to
ensure space is available in the selected session. There is no
registration fee to attend the training session(s). The registration
form may be obtained from the TMG Web site at: http://www.ihs.gov/NonMedicalPrograms/tmg/Training.asp. The registration form may be faxed
to (301) 443-4666. Note: A minimum of ten attendees is required for the
IHS to conduct the training sessions. The anticipated training dates
and locations are listed below in chronological order:
April 21-22, 2010--Rockville, MD (Limit 30) (TMG
Training).
May 5-6, 2010--Minneapolis, MN (Limit 25) (TMG Training).
May 17-21, 2010--Albuquerque, New Mexico (Limit 25) (The
Grantsmanship Center Training).
June 3, 2010--Two-Hour WebEx (Limit 50) (TMG Training).
IHS Checklist
The following IHS Checklist is included to assist applicants in
proposal preparation and follow-up. Applicants are highly encouraged to
employ this checklist for their benefit and to submit it as part of
their proposal as an attachment in Grants.gov to allow for verification
of receipt. This checklist will be utilized by the DGO during their
initial screening for eligibility and will be utilized by the ODSCT
during their programmatic review for content of the application to
ensure required items requested are submitted and the application is
eligible for further review via the ORC. This checklist is available on
the TMG Web site at http://www.ihs.gov/NonMedicalPrograms/tmg/ tmg/.
IHS FY 2011 Tribal Management Grant Application Checklist
Applicant Name:________________________________________
Application Tracking Number:__________________________________
Electronic Submission:______ Signed Paper Submission:______ Waiver
Obtained:_____
Title I:_____ Title V:_____ Project Type:_________________________
Item Applicant Grants Programs
1. IHS FY 2011 TMG Checklist..... _____ _____ _____
2. Eligibility: (circle) Tribe _____ _____ _____
Tribal Organization.............
3. 501c(3) Non-Profit _____ _____ _____
Organization....................
4. Tribal Resolution or Letter of
Authorization (as defined in the
announcement)
a. Final signed Tribal _____ _____ _____
Resolution is due on or
before October 1, 2010......
b. Draft unsigned resolution _____ _____ _____
is due August 6, 2010 (if
applicable).................
5. Priority I Documentation (if _____ _____ _____
applicable).....................
6. Priority II Documentation (if _____ _____ _____
applicable).....................
7. Consortium Participation _____ _____ _____
Documentation (if applicable)...
8. SF 424 Application for Federal _____ _____ _____
Assistance......................
9. SF 424A Budget - Non _____ _____ _____
Construction....................
10. SF 424B Assurances........... _____ _____ _____
11. Disclosure of Lobbying _____ _____ _____
Activities......................
12. Abstract..................... _____ _____ _____
13. Project Narrative Items a. -
e. (14 pages maximum)
a. Introduction and Need for _____ _____ _____
Assistance..................
b. Project Objective(s), _____ _____ _____
Workplan & Consultants......
c. Project Evaluation........ _____ _____ _____
d. Organizational _____ _____ _____
Capabilities and
Qualifications..............
e. Categorical Budget & _____ _____ _____
Budget Justification........
14. Multi-year Summary & Budget
Justification
15. APPENDICES
a. Work plan for proposed _____ _____ _____
objectives..................
b. Position descriptions for _____ _____ _____
key staff...................
c. Resumes of key staff that _____ _____ _____
reflect current duties......
d. Consultant proposed scope _____ _____ _____
of work (if applicable).....
e. Indirect Cost Rate _____ _____ _____
Agreement...................
f. Organizational chart _____ _____ _____
(optional)..................
g. Multi-Year Project _____ _____ _____
Requirements (if
applicable).................
Applicant Signature/Date:________________________________________
Grants Management Signature/Date:___________________________________
Program Office Signature/Date: _____________________________________
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The Public Health Service (PHS) strongly encourages all grant and
contract recipients to provide a smoke-free workplace and promote the
non-use of all tobacco products. In addition, Public Law 103-227, the
Pro-Children Act of 1994, prohibits smoking in certain facilities (or
in some cases, any portion of the facility) in which regular or routine
education, library, day care, health care or early childhood
development services are provided to children. This is consistent with
the HHS mission to protect and advance the physical and mental health
of the American people.
Dated: March 30, 2010.
Yvette Roubideaux,
Director, Indian Health Service.
[FR Doc. 2010-7790 Filed 4-6-10; 8:45 am]
BILLING CODE 4165-16-P